Migrant Education Program Region 28: Lane /Douglas

1. Migrant Education Program Region 28: Lane /Douglas 4 October 2011 Fall Consortium Meeting

2. Title Ic Migrant Education ProgramFall 2011 Consortium Meeting • Introductions • Title Ic MEP program overview • MEP updates – Lane /Douglas • Data Specialist • Calendar: Data Required of /Provided to Districts • MEP Eligibility Survey • Priority for Service Training • SAT & AP Testing fee-waivers • Binational Transfer Document

3. Title I—Improving the AcademicAchievement of the Disadvantaged • The purpose of this title is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging State academic achievement standards and state academic assessments.

4. Title IC: Migrant Education • Title IC supports high quality education programs for migratory children to minimize the impact of state-to-state disparities in curriculum, graduation requirements, academic content, and achievement standards.

5. Districts that currently have MEP students Bethel SD 52Creswell SD 40Eugene SD 4JFern Ridge SD 28JJunction City SD 69Siuslaw SD 97JSouth Lane SD 45J3Springfield SD 19 LANE COUNTY DOUGLAS COUNTY Camas Valley SD 21JDouglas County SD 4Elkton SD 34Glide SD 12Oakland SD 1Reedsport SD 105Riddle SD 70South Umpqua SD 19Sutherlin SD 130Winston-Dillard SD 116Yoncalla SD 32

6. How a Student Qualifies • Under 22 years old and has not yet graduated. • Has moved across school district boundaries. • Moved within the last 3 years (as short as 3 nights away) to seek or • obtain work in agriculture, forestry or fishing. Identification & Recruitment Strategies • Schools /MEP Eligibility Surveys in registration packets • Social service organizations • Employers – farms, nurseries, vineyards, etc.

7. MEP Services Include: • 24-hour accident insurance • Parent Involvement • Referrals to Community Resources • College and Career Transition Classes • Pre-School Support- Pilas! Family Literacy • Summer School • Free lunch program

8. End of Eligibility • MEP students qualify for MEP services for 3 years from the date of their Qualifying Arrival Date (QAD) on the Certificate of Eligibility. • This date is called the End of Eligibility (EOE) • This is not usually the same date when your district is notified of the student’s MEP status. • A student can re-qualify and in turn be eligible for another 3 years.

9. MEP Region 28 updates • Staffing: Planning to hire .25 Recruiter in Lane County, to work specifically within a school district with greatest number of migrant students (Springfield). • Insurance Cards – sending out this week • MEP Fall Parent newsletter • Title Ic Certificates of Consortium Membership, signed by each district’s Superintendent, needs to be returned to Marcia by October 12. • School supplies available for MEP students.

10. MEP Region 28 updates LANE COUNTY • Summer School 2011 • The Value of a Hard Day’s Work / El valor de un diaduro de trabajo • Served __ students, from 7 districts. • Special Programs /Partners: • Binational Teacher Exchange program • Dental Clinic • Food for Lane County • Artists in Residence • Girl Scouts/Boy Scouts • Forest Service – Explorer’s Camp • Passed our Summer School monitor visit with commendations

11. MEP Region 28 updates LANE COUNTY • Parent meeting (PAC): 10/27/11 at Whiteaker School site. • LTD bus vouchers available for MEP students 6-12th grades. 50% off. • Pilas! Family Literacy class in partnership with Downtown Languages - waiting to hear confirmation from grantors. • Pasos al Futuro – in the process of reshaping this career & college transition class. Focus group Nov. 16, 4:30pm

12. MEP Region 28 updates • Summer Enrichment Activities • Eligibility Surveys • Academic school readiness groups for ages 3-8 DOUGLAS COUNTY

13. MEP Region 28 updates • Nutrition/Food Services have been contacted in each district with list of MEP students who should be receiving free lunch. • MEP families do not need to complete USDA Free & Reduced Lunch Application. If their eligibility has passed, they can still receive free and reduced lunch through the end of the school year and for the first 30 days of the following school year. • Fall 2011 Enrollment Reports going out this week. Due October 20, 2012 • Pass out Districts’ lists of current MEP students. DATA SPECIALIST

14. CALENDAR: Ic DATA REQUESTED OF and PROVIDED TO DISTRICTS

15. MEP Eligibility Surveys • Our key tool in idetntifying families! • Return ALL forms to either Lane ESD (via courier) or to Barbara in Douglas County.

16. MEP Eligibility Surveys LANE county only • Districts using Title Programs • Eligibility Survey: • Bethel • CAL • Creswell • Junction City • Marcola • Plesant Hill • South Lane

17. MEP Eligibility Surveys • This survey, commended by the Oregon Department of Education in 2009-2010, will streamline identification of service-eligible students and increase your students’ access to federal and local resources. • It is not necessary for individual school districts to retain copies or originals of the Title Surveys. All information will be collected and housed at Lane ESD and will be made available at district request.

18. Priority For Service (PFS) Training Section 1304(d) of the statute gives priority for services to migrant children: 1) Whose Education has been interrupted during the regular school year AND 2) Who are failing, or at risk of failing to meet state academic standards.

19. PFS Education Interruption must meet one of the following requirements: • Have a new COE with a QAD between Sept. 1 and June 15. • Have a withdrawal date between Sept. 10 and 2 weeks prior to the last day of school. • Have attended more than one school between Sept. 1 and June 15. • Was absent for 10 days or more.

20. PFS Failure to meet state academic standards must meet one of the following requirements: • Did not pass reading or math on OAKS test for students in grades 3-10. • Be a KG-12 grade migrant student with no state assessment information.

21. Priority For Service (PFS) Training How does Oregon determine PFS students? • The Oregon Migrant Student Information System (OMSIS) identifies students that are PFS. Local Education Agencies (LEAs) target PFS students first when providing services. May districts serve migrant students who do not meet PFS criteria? • Yes. Local Education Agencies (LEAs) may serve children who do not meet the “PFS” criteria so long as they serve children who meet the criteria first. For example, a summer school can serve all migrant students as long as the opportunity was given to Priority for Services students first. If a class is too large, the selection process would keep PFS students and non-PFS students would have to be on a waiting list.

22. PFS Why did the Federal Monitors make this a finding? • When local schools were visited, many key leaders in the district and buildings did not know about “Priority for Services” definition within the migrant program. • Every district and school that has migrant students should be able to explain who PFS students are, know who those students are, (list) and when migrant funds are used, prioritize services first to PFS students.

23. PFS – final words • Our office notifies each district of their Priority for Service students twice a year. It is up to each district to decide how this information will be flagged within your Student Information System so that teachers and other staff are aware of this indicator.

24. AP classes & SAT testing

25. Binational Transfer Document • It is a cooperative effort between the US Department of Education and it’s Mexican equivalent, the Secretaria de Educacion Publica, that allows students from Mexico to enter their local public school after the starting date. Schools in Mexico are required to accept US educational documents for grades K-9 when provided on the Transfer Document for Binational Migrant Student. • It allows migrant students moving to Mexico to be enrolled in their local public school: 1) without delay, and 2) in the grade which corresponds to their age and level of studies.

26. Binational Transfer Document • The Transfer Document for Binational Migrant Student USA-Mexico is not a requirement for registration, and if the students do not have it, he/she will be placed based on the Global Exam. • Students have been denied registration before if they do not arrive to the school in Mexico during the specific registration period. Registration of students with Transfer Documents can be done at any time during the school year.

27. Binational Transfer Document • There are two versions: one for grades K-6, and one for grades 7-9. These are housed at the MEP office at Lane ESD. When you learn a student will be returning to Mexico, contact us at: mep@lesd.k12.or.us or 541-461-8382 • High School Students require an Apostile.In Mexico high school is considered 'Educación Media Superior' (semi professional/technical schools) and documents are treated as you would treat professional documents where an "apostil" or official state seal is required. Students in grades 10 -12 need to request their high school transcripts from their registrar in a sealed envelope. This envelope must be brought in to the Oregon Department of Education in Salem. These documents are taken to the second floor and presented to the receptionist. She will open the envelope, see what is needed, and will walk you down to the first floor where the cashier will collect $10.00 (from you) to stamp the document. The High School Diploma should also be stamped with the “Apostile”.

28. Dual Citizenship • Recommend to US born students returning to Mexico the importance of securing dual citizenship. Without this, when they return, they may they may be required to pay the same as foreign visitors for tuition, purchase insurance, etc. • Acquiring dual citizenship is easier done in the US than in Mexico.