End of Course (EOC)

1. End of Course (EOC) Fall BAC Training 2013-2014

2. What’s New • Removal of graduates from Vantage (2012 and 2013) • KDE/ACT upload/update of student accounts • Inactivate duplicate student accounts • Bulk Student Roster Upload Function • Preparation for year three (2013-14) • State Course Codes • Online Stress Test

3. Duplicate Student Accounts • KDE and ACT are working collaboratively to purge the system of duplicate accounts. • The target is to have this work done this fall. • After this effort, school staff should review school lists to verify quality of work. Please review BAC e-mails for additional information.

4. Removal of Graduates from Vantage • New Policy: Graduates will be removed from the Vantage system by ACT in December following graduation dates. • Allows school staff time to print Individual Student Reports. • ACT and KDE will work together to determine when this effort will be complete. Please review the BAC e-mails for additional information about this effort.

5. Online Stress Test The purpose of this assessment is to provide Kentucky educators assurance the online system will work with a large number of students in the system at once. ACT must prove the system has been fixed; if it cannot, the state will likely look for a different testing vendor for the 2014-15 school year. District Assessment Coordinators (DACs) will be contacted as more details are developed.

7. Testing Sessions • Paper Testing: • ALL students must be tested at the same time, in the same content area. • Computer Testing: • Multiple testing sessions can be utilized in a single day. • The first computer based test must begin at the same time as the paper based test. • Note: A 10-15 minute break is allowed between test sessions.

9. 2013-2014Grading Scale for EOC Exams (Scale Score Range 125 – 175) NEW GRADING SCALE FOR THE 2013-2014 YEAR

10. EOC PROFICIENCY SCORES • A performance level score (N, A, P or D) will be assigned for accountability purposes. • The scale will not be connected to the grade letter scale.

11. When students are tested • Policy Change: Students are tested at the completion of ALL coursework. • No longer calculate if 55%

12. TRADITIONAL VS NON-TRADITIONAL

13. TEST WINDOWS

14. TESTING SESSIONS *Accommodated students testing using paper/pencil materials, MUST begin testing at the same time as the first computer based session.

15. Eoc timelines BAC RESPONSIBILITY COMPLETED BY THE TESTING UNIT This timeline was created by ACT and has NO flexibility!

16. http://www.act.org/stateservices/kentucky/

17. Resources/Manuals

18. Resources VIDEOS Login Here http://www.act.org/qualitycore/index.html

19. Resources New BACs MUST watch these videos.

20. Resources Located below the videos are PDF Resources.

21. ORDERING – Student Count Form • BACs will receive a student count form for each EOC window. • This form will be emailed to you 5 to 6 weeks prior to the EOC testing window. • If you THINK a student may test include them in your count.

22. Accommodated Testing Paper Only Paper and Computer Extended Time Paraphrasing Manipulatives Prompting/Cueing Behavior Modification Interpreter (sign language) Dictionaries/Thesauri • R = Reader • A = Audio • B = Braille • LP = Large Print • Scribe

23. Preparation-User Accounts • Creation of new teacher accounts • BACs can add teachers as needed • Inactivation of teacher accounts • BACs should inactivate teachers no longer associated with their school • Addition of new ninth graders • Completed by KDE/JCPS Testing Unit

24. Create and Upload Students • ACT will create student accounts at the appropriate school. • Student grade levels will reflect current status in IC. Accounts for students enrolled after this date will need to be created by the school. • 2012 and 2013 High School Graduates will remain in the Vantage system until December 2013.

25. Student Transfer Form • Use this form if a student is not visible on Quality Core. • If the student has been in any KY high school we may be able to transfer them to your location in Quality Core. • If they cannot be transferred we will contact you so that you can add them to Quality Core. • If the student is new to KY schools you should add them to Quality Core.

26. Bulk Student Roster Upload • New function available to add multiple student records to roster(s) via upload. • Detailed instructions will be posted to ACT’s QualityCore website prior to the start of October testing. The instructions document will also be sent via the BAC e-mails. • Ad Hoc currently in Infinite Campus for each course • EOC Bulk Roster Registration Algebra II • EOC Bulk Roster Registration Biology • EOC Bulk Roster Registration English II • EOC Bulk Roster Registration U. S. History

27. Biology KDE State Course Codes Algebra II English II U.S. History

28. Rosters • BACs Responsible for creating rosters : • 3 Options for naming • Name by school, course, per teacher and period • i.e. Eastern, Algebra II, Greer, period 5 • Name by school, course, per teacher • i.e. EASTERN, Algebra II, Greer • Name by school, course • i.e. CCHS, Algebra II • Note: Separate class roster for extended time for computer based (specific timing).

29. Rosters • BACs: • Finalize Class Rosters • Verify all students to be tested are on roster • REMOVE (during test window) students who do not test • No roster in SDRR at this time • Print or save electronic copy to use as a reference for accountability in SDRR at the end of school year(very important for Data Review)

30. Rosters

31. Receiving/Storing Materials • Shipment will be identified with course and school name • Check shipment contents • Content Boxes • Roster Listing • Test Booklets • Test Supervisor’s Manual • School Header • Group Header • Blank Answer Documents (extra) • Accommodated Boxes • All accommodated materials Discrepancies—Call the Testing Unit at 485-3388

32. Changes to EOCPre-Printed Materials • Headers • Pre-printed School Header • Pre-printed Group Headers • Headers will come with information pre-printed but NOT bubbled • You DO NOT need to bubble this information • If you use a blank header: • You WILL need to bubble the information

33. C: Course A:School Name B: Test Roster Name D: Vantage Test Assignment Roster ID # of answer documents being returned Test Dates YOU MUST BUBBLE BLOCKS E, F, & I

34. Combined MC Test Booklets • No longer separate multiple choice test booklets. Change effective spring of 2013. • Student answer document with embedded student information is located inside the test booklet. • Cover of test booklet contains embedded roster and student information. • Booklets are packed by roster for easy distribution on test day.

35. Changes to EOCPre-Printed Materials • Pre-printed books will now be used • Answer documents will be perforated pages within the test book • Algebra reference sheets will be perforated pages within the test book • Errors on pre-printed student information • Do not edit • Make corrections online within class roster • No pre-printed book • Add new students to the Quality Core roster • Bubble demographics into a blank book You may break the seal on a blank book prior to testing in order to bubble the demo graphics.

36. Changes to EOCPre-Printed Materials • If a student accidentally tears his/her answer document when removing it from the test book you will need to: • VOID the torn answer document • Record the VOIDED book on an irregularity report • Give the student a blank answer document • You received extra blanks that are not in a book within your shipment • Bubble in all student demographic and test roster data

37. Changes to EOCPre-Printed Materials • If you move a student from one roster to another after the materials have been printed you will NOTbe able to use the pre-printed materials. • Materials are printed with roster information included in the barcode. • Moving a student and using the pre-printed materials WILLdelay scoring. • If you need to move a student to a different roster DO NOT use the pre-printed book, instead you will need to bubble the students demographics on a blank book.

38. Changes to EOCPre-Printed Materials • Unused pre-printed materials • NO LONGER need to be voided • NO LONGER need to be listed on an Irregularity Report • Leave the answer document inside the pre-printed book • Remove the student from the roster • Return the unused book with nonscorable materials in your content boxes • BE SURE THAT SCORABLE ANSWER DOCUMENTS DO NOT ACCIDENTALLY GET MIXED IN WITH NONSCORABLESAS THIS WILL DELAY SCORING

39. Prohibited Materials Computer Pencil/Paper Prohibited Scratch paper Notes Foreign language or English dictionary Prohibited • Notes • Foreign language or English dictionary Allowed • Scratch work is to be done in the test booklet. • Calculators • Reference Sheets (Algebra II) Allowed • Scratch Paper-Please collect and destroy securely. • Calculators • Reference Sheets (Algebra II)

40. Changes to EOC - Reports To view ALL STUDENTS • Score reports may be created in one PDF for all students or one student report at a time. To view INDIVIDUAL STUDENTS

41. 2013-2014

42. Seating Charts

43. Seating Charts

44. Irregularity report • This form can be found in your Room Supervisor’s Manual • Report any irregularities that are violations of the Administration Code(Allegations) to Erica Thompson.

45. Irregularities • A disturbance or distraction occurs that could affect one or more students’ scores. • A student becomes ill and discontinues testing. • A student questions or challenges a test item. • A student uses unauthorized testing aids. • Complete a Testing Irregularity Report (Test Supervisor’s and Room Supervisor’s Manuals) • VOIDEDmaterials should be listed on an irregularity report

46. Test book tracking log MANDATORY Can be found in your Room Supervisor’s Manual

47. EOC Check-in SHEET MANDATORY Return to the JCPS Testing Unit with your Administrative Forms Envelope

48. PACKING MATERIALS TYVEK ENVELOPE

49. PACKING MATERIALS POLYMAILER 2 Tyvek envelopes will fit in each polymailer.