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Studio Inventory

Studio Inventory. Tools, Equipment, Materials. Assess what you own/have at stake Record cost, replacement value, acquisition date Needed for business personal property tax Establish losses and values for insurance claims Help establish losses for disaster assistance.

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Studio Inventory

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  1. Studio Inventory

  2. Tools, Equipment, Materials • Assess what you own/have at stake • Record cost, replacement value, acquisition date • Needed for business personal property tax • Establish losses and values for insurance claims • Help establish losses for disaster assistance

  3. Photograph Item or Groups of Items

  4. Record Information About Items

  5. Art Inventory • Document art works for career development purposes • Galleries • Collectors • Museums • Researchers • Artist legacy

  6. Art Inventory • Reference to assist in preparation of show submissions, grant applications, client presentations • Assess value for determining amount of insurance needed to cover potential losses • Establish losses for insurance claims

  7. Consignment Records • Keep track of where work is • Exhibition history • Resume • Provenance for collectors, museums, researchers • Artist legacy • Record retail and artist net prices • History of pricing

  8. Sales Records • Track ownership and location of objects • Know who has what • Locate objects for exhibitions • Keep record of prices • Assist in future pricing • Establish values of similar objects • Appraisals • Insurance claims

  9. Ways to Track • Off the shelf databases • GYST • Art Tracker • Custom database • Spreadsheets • Excel, Open Office, or similar • On paper

  10. GYST

  11. Art Tracker

  12. CERF+ Spreadsheets:Art Inventory

  13. Consignments

  14. Sales

  15. Spreadsheet Options • Excel • Open Office (freeware) • Upload to Google Documents

  16. Safeguarding • Back up frequently electronically and/or on paper • Store copies in a Safe Off-site Location (SOL) • 50-100 miles away from studio • Physically on CD/DVD/Flash memory • Online “cloud storage” • Multiple copies in case one fails

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