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Reform

Reform. Streamline Document Workflow. What is Reform ?. Streamlines workflow by automating output, capture, distribution of documents Captures scanned images, print streams or user data from any operating system, application, or device Routes to printers, fax, email and archive systems

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Reform

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  1. Reform Streamline Document Workflow

  2. What is Reform? • Streamlines workflow by automating output, capture, distribution of documents • Captures scanned images, print streams or user data from any operating system, application, or device • Routes to printers, fax, email and archive systems • Consists of customizable features to streamline any business process

  3. ReformApplications • Variable Data Printing • Scanning and Distribution • Form Management • Security and Authentication • Secure Printing • Cost Accounting • Document Approval Processes • Management of Digital Photographs

  4. Variable Data Printing Variable Data Before After • Captures the print stream from the HOST or LOB Application • Enhances it • Distributes to printers, fax, email and archive systems .MFPs, Printers, Wide Format Archive Systems Fax Email Systems

  5. Scanning & Distribution Tag Doc • Tags documents with a unique barcode associated with form data • Upon scanning, automatically routes document and archives with related paperwork • Ideal for tracking documents that need to collect signatures or notations .MFPs, Printers, Wide Format Archive Systems Fax Email Systems SCAN Unique Tag Doc Barcode

  6. Scanning & Distribution SCAN MOST • Seamlessly integrate paper based and electronic workflows with MOST • Integrates with major archive systems, enterprise fax systems, billing systems, for on-demand access to information • Documents can be scanned and delivered to the appropriate destinations .MFPs, Printers, Wide Format Archive Systems Fax Email Systems

  7. Form Management • Access and fill in forms, on-demand, right from the Ricoh MFP control panel. • Forms are stored in one central location, guaranteeing that the same forms are being used company-wide • Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.

  8. Security & Authentication • MOST communicates real time with LDAP and Active Directory servers to authorize users. • Based on users login: • MFP usage can be tracked • MOST Features & Functions can be restricted Card authentication • Allow companies to leverage their exiting cards • No IT support required • Users easily maintain their own passwords

  9. Secure Printing PrintToMe • Documents can be printed and released at any network connected MFP. • Scanned images can be printed to other MFPs on the network. • Supports unlimited number of devices and users. • Documents use encryption, chunking and checksum to insure document delivery. PRINT Access from any network MFP

  10. Cost Accounting Reform Tracker • Track Copies made from the Ricoh MFP control panel • Assign copy quotas to users or groups to help control costs • Redirect jobs to more cost effective devices • Restrict color or device usage

  11. Cost Accounting • Administrators can generate reports based on: • User • Device • Defined Groups or Profiles • Costs • Job Type • Print, Copy, Scan,fax, email, archive • Date/Time

  12. Document Approval Processes Document Authority Control • Provides administration control over critical document processes. • Allows companies to review, authorize or collaborate on important documents. • Organizations can supervise and regulate the progress of vital document procedures • Enables control over financial transactions, legal communications, operations, and more.

  13. Management of Digital Photographs Snap Doc • Associates pictures with documents • Automatically distributes images • GPS Capabilities – View picture location on map Ricoh 500SE Digital Camera Click on image View GPS Location .MFPs, Printers, Wide Format Archive Systems Fax Email Systems

  14. Value Proposition • Business Process Improvement • Deliver output from HOST & LOB applications automatically to Fax, Email & Archive systems • Streamlined document delivery from workstation or desktop • Automate workflows directly at the MFP • Total Cost of Ownership • All in one Business platform • Job logging and Cost accounting to identify & restrict usage • Leverage Reform platform to provide new functionality and features

  15. Value Proposition (cont.) • Security • Communications between Reform Server & MFPs are 512 bit secure • Unique MFP profiles based on user authentication • Card authentication for device access • Compliance • Job level reporting by User or device • Integration to EDM systems • Environment • Reduce printed documents w/automated workflows • Avoid waste by restricting device usage • Leverage servers to provide more functionality

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