The Standardised Data Set (SDS) Project

1. The Standardised Data Set (SDS) ProjectJulie OlarenshawDirector SDS Project Australian Customs Service

2. Presentation Outline • Project Background & Progress • Data Harmonisation • Industry Involvement • SDS / Single Window Options • Integrated Risk Assessment

3. Project Background • At present there is no whole of government approach to the collection of international trade data in Australia • 2004 Maritime Security Review proposal • Whole of Government Project endorsed by Government in August 2004 • Submission by 31 October 2005

4. Project Deliverables • Australian Standardised Data Set • For international trade which has been developed in conjunction with relevant government agencies • Single Window • An options paper exploring possible Single Window solutions for international trade building on the Australian SDS

5. Project Governance The project Board may not meet as a total entity and prime responsibility is that of the IMPC Project Board Senior User Executive Ensure the SDS and Single Windows Options are feasible and address all pertinent issues IDC:ABS,Customs,DoFA AQIS, Defence, DFAT, DIMIA, DoTRS, PM&C Customs’ IMPC Peter Naylor (sponsor) Ensure the project is undertaken within the guidance and direction of Customs, PM&C and DOFA requirements. Project Assurance Australian SDS Customs Director Data Management Business Case Customs Director Information Standards and Harmonisation Implementation of Election Decisions Customs Internal Audit Project Management IMPC Project Management Consultant Enterprise Architecture Customs Director IT Architecture Project Manager Project Director Julie Olarenshaw PM - Peter King Team Manager Team Manager Team: 1 Lindy Leavold Team: 2 Manda Tomicic

6. SDS Program of Work

7. Product Flow

8. Project Progress • Project Plan and Governance Framework accepted • Contact made with 57 Government Agencies • Interdepartmental Committee (IDC) established • Standardised Data Set methodology formulated • Data collection completed via questionnaire • Data matching to WCO Data Model • Agency & Industry Workshops conducted • International experience • Legal advice commissioned • Cost / Benefit analysis commenced • Website established www.customs.gov.au

9. The Australian SDS • A set of data based on an internationally endorsed benchmark (WCO Model) for the submission of: • Import, export and transit international trade data • Cargo, conveyances and crew.

10. Data Harmonisation Methodology • Standardised Data Set methodology completed and scheduled • Methodology overview – 41 Agencies • Questionnaire distributed & returned by agencies • Responses accepted & validated • Match agency data elements to WCO Data Model • Match remaining data elements to UNTDED • Develop Use Case Diagrams • Construct Australian SDS • Agency Signoff Process • All processes fully tracked and auditable

11. Use CaseRepresentation for Each Agency

12. Data Analysis Progress • 41 Government Agencies • 7,649 data elements collected • 275 paper forms • Electronic screens (uncounted) • Reduced to 3993 with the elimination of “same as” elements within agencies • Harmonised to <1000 prior to agency review

13. Industry Engagement • Industry requirements for a Single Window and Standardised Data Set • Impact assessment of the Single Window options • This will include the pros and cons of each option • Likely impact on Small to Medium Enterprises (SMEs) • Review of the public aspects of the Single Windows Options Paper • Including formal statements as to the degree to which industry supports the business case.

14. Industry Peak Bodies • Customs Brokers and Forwarders Council of Australia (CBFCA) • Federal Chamber of Automotive Industries (FCAI) • Australian Federation of International Forwarders (AFIF) • Conference of Asia Pacific Express Carriers (CAPEC) • Association of Australian Port and Marine Authorities (AAPMA) • Australian Air Transport Association (AATA) • Australian Exporters and Importers Association (AEIA) • Sydney Airport • Melbourne Ports Corporation

15. Industry Outcomes • Industry view of a Domestic Single Window • A paperless environment would reduce document storage requirements • Reduction in duplication of reporting • Concerned regarding the costs of moving to a new system • Benefits from an International Approach • Ability to utilise international data from source for Australian requirements • Maximises supply chain security and data integrity • Crew reporting standardised at the international level

16. SDS / Single Window Options

17. Single Window Offers • Single point of submission for information • Transmitted to appropriate authorities • Ability to reuse data – submit once use many times • Single point of response • Data standardisation • Combined online transactional status • Online report capability

18. Benefits of a SW • Benefits for Government • Supply chain security increased • More effective and efficient deployment of resources • Correct revenue yields • Improved trader compliance • Increased accuracy of trade figures • Benefits for Industry • Reduced cost of compliance • Faster clearance and release • Predictable application and explanation of rules • Effective and efficient deployment of resources

19. Australian Single Window Business Context Export Import Charges Invoice Pays Australian Exporter Australian Importer Sent Received (Supplier/ Agent) (Customer/ Agent) Goods Conveyance Carrier Forwarder Conveyance Cargo Releases Clearance Report Report Compliance Functions (For clearance of Conveyance, release of goods and collection of duties) Goods Goods Declaration Declaration Communicates Approval Functions Permit/ Permit/ Licence/ (Permissions required in order to conduct Licence/ Certificate Certificate International Trade) Statistics Single Window Domain

20. SDS / Single Window • the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system. • which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems. • would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting. • seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above. • Option A: Implement the SDS into Current Environment • Option B: Front-End with Single Window Capabilities • Option C:Fully Functional Domestic Single Window • Option D International Single Window

21. Integrated Risk Assessment Approach

22. Profiling Profiling Profiling Profiling Profiling Profiling Increased Access To .. Trader History & … Agency Approvals Integrated Risk Assessment Export Data To Verify Import & Transit Data for Goods, Crew & Conveyance Increased Cross Functional Assessment Capability International Trade Data Cross Functional Assessment Approvals: Permits, Licences, Certificates, Visas International Trade Transaction Conveyance Goods Crew Holistic Approach to Profiling Increased Access to Other Agency Approval Information & Transaction History

23. Thank youQuestions?