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Tendering and procuring

Tendering and procuring. EU tendering rules. ~15% of the EU’s GDP is represented by public sector spending - therefore should be spent in the EU. Tender notices have to be published in the Official Journal of the European Communities (OJEC).

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Tendering and procuring

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  1. Tendering and procuring

  2. EU tendering rules • ~15% of the EU’s GDP is represented by public sector spending - therefore should be spent in the EU. • Tender notices have to be published in the Official Journal of the European Communities (OJEC). • The threshold levels are set in Euro (€220,000), and equates to ~£150,000 for goods and services • www.tenders.co.uk

  3. EU tendering rules • Contracts may not be artificially split to make them fall below the threshold. • European criteria for awarding tenders: • The lowest price only • The most economically advantageous tender – using various criteria such as price, period for completion, running costs, profitability, technical merit. • If used, must state “most economically advantageous” method at point of tender advertising.

  4. Buying big technology • Create a decision analysis matrix • Talk to users of existing systems and services • Vendor assessment - will they be there in 5 years? • Try to never: • be the 1st customer to buy the product! • buy a proprietary product that will not allow open systems access and interoperability!

  5. Decision matrix

  6. Outsourcing • Why use bureau? • Excessive cost of equipment or infrastructure • Lack of capability - not able to deliver quality needed • Large volumes • Short timescale • Specialist materials • Specialist advice and experience • Cheaper - well, sometimes! www.ukoln.ac.uk/nof/support/help/papers/digitisation.htm

  7. Outsourcing • What to look out for? • security of originals - storage, handling etc • payment terms • extremely clear specification • agreed reworking policy • can they really do everything! • insist on samples - use these as a benchmark • the cheapest quote may mean corners are being cut • the most expensive quote can be due to lack of experience with the technology • beware sheepskin coats – the salesman syndrome!

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