Digital Preservation of Knowledge Assets for Future Reuse

1. Digital Preservation of Knowledge Assets for Future Reuse Ya-Ning Chen System Analyst Computing Center, Academia Sinica, Taipei, Taiwan Ph.D. Student Graduate Institute of Library & Information Studies National Taiwan Normal University PNC 2010 Annual Conference City University of Hong Kong

2. Outline • Survey Background • Target subjects/projects • Data Type • Survey results • Digitization • Backup • Funding Source • Others • Suggestions

3. Survey1 • Period • July – Nov., 2010 • Preliminary result • Interview and Questionnaire • Target subjects: 11 projects selected from TELDAP • Libraries, Archives, Museums, Biodiversity Institutes and Web-based Wiki

4. Survey2 • Target Sample: 11 • National Palace Museum in Taipei • Hwa Kang Museum, Chinese Culture University • National Museum of Natural Science • Taiwan Forestry Research Institute, Council of Agriculture (COA), Executive Yuan • Academia Historica • Chinese Taipei Film Archive • National Archives Administration • Music Digital Archives Center, College of Music, National Taiwan Normal University • Dharma Drum Buddhist College • Department of Information and Library Science, Tamkang University • Academia Sinica

5. Data Type1

6. Data Type2

7. Digitization－Environment • Equipment • Flatbed scanner: all • Digital Back scanner: all • Video converter: 5 • Audio converter: 3 • OS • Windows: all • Mac: 2

8. Digitization－Approach • Scanning • Digital camera • Conversion • From analog to digital（1st cycle） • From digital to digital（2nd cycle）

9. Digitization－File Format Artistic Artifact TIFF JPEG RAW Archives TIFF JPEG TEI P3 Specimen TIFF JPEG Rare Book TIFF XML TXT XLS MDB Photo JPEG RAW Film & MultiM MPG1-3 MOV WAV Maps TIFF JPEG Miscellaneous TIFF JPEG

10. Backup Approach Museum 1 HD Tape NAS Remote Server Museum 2 HD NAS Remote Server Biodiversity 1 HD NAS Biodiversity 2 DVD NAS Archives 1 DVD Archives 2 HD FILM Archives 3 HD DVD NAS Remote Server MCFRM Archives 4 HD DVD NAS Remote Server Sinica 1 DVD Sinica 2 NAS Tape

11. Backup • Weekly backup: almost • Copies: almost 3 digital copies • Policy: 2 • One has formal written policy • One has integrated into SOP.

12. Instance of Digital Preservation • Refreshment: 3 • Migration • Format: 2（such as from TEI P3 to P4） • Platform: 1 • Both Format and Platform: 2 • Refreshment & Platform Migration: 1 • Refreshment & Migration （Format & Platform）: 1 • File checking: 2

13. Funding Source • Designated Project: 5 • Subsidiary: 1 • Existing Organization: 4 • TELDAP: 2 • Other: 1

14. Charge for Digital Preservation • Disagree: almost • Agree • IF value-added services can demonstrate the distinctive value of digital preservation.

15. Suggestions for Preservation Policy1 • Social: Mission, objective and purpose • Technical: Standards, such as file format, metadata, and so forth. • Strategic • Digital approach, or • Microform: archives, or • Original physical objects, such as films, or • Hybrid: digital and traditional • Political: 3rd party’s collaboration • Financial • The seed and initiative fund is required.

16. Suggestions for Preservation Policy2 • Backup is the main approach to digital preservation right now. However, a deeper and whole-grained digital preservation is needed to define. • Web archiving will include into the 2nd round survey in the near future.

17. Acknowledgement • Dr. Jan-Ming Ho, & Dr. Hong-Yuan Liao Research Fellow at Institute of Information Science, Academia Sinica • Dr. Da-Wei Wang • Director of Computing Center, Academia Sinica • Research Fellow at Institute of Information Science, Academia Sinica • Federick Sum, Victoria Chen, and Roy Lin • Research Center for Information Technology Innovation（CITI）, Academia Sinica • Computing Center, Academia Sinica

18. Thanks for your attention.