How to do Business with the Regional Transportation Commission

1. RTC Outreach How to do Business with the Regional Transportation Commission Disadvantaged Business Enterprise (DBE) Program

2. The Regional Transportation Commission (RTC)Purchasing & Contracts • Responsible to purchase goods, services and construction for the RTC, including: • Develop procurement strategies • Develop sources • Conduct solicitations • Negotiate prices and terms and conditions • Finalize contract documents

3. Disadvantaged Business Enterprise (DBE) Program • RTC has established a goal to identify, communicate and work with businesses that are certified DBEs. • A DBE is defined as a small business that is socially or economically disadvantaged. • It is the policy of the RTC to ensure nondiscrimination in the award and administration of US Department of Transportation-assisted contracts and to create a level playing field on which DBEs can compete fairly for contracts and subcontracts.

4. Disadvantaged Business Enterprise (DBE) Program • RTC DBE Program available on line at rtcsnv.com. • For additional information on DBE bidding opportunities, please contact Lydia Bilynsky, the RTC DBE Liaison at bilynskyl@rtcsnv.com • Or call (702) 676-1528.

5. Certifications • For local and federally funded projects: NDOT certifies DBEs (McCarran will certify DBEs) • www.nevadadbe.com • For locally funded projects: NDOT, WBENC, NMBC, NSBDC

6. Applicable Laws • Nevada Revised Statutes (NRS) 332 for Goods and Services; and • NRS 338 for Construction • www.leg.state.nv.us/law1.cfm

7. NRS 332Bids (Goods and General Services) • $25,000 or less – Only one quote required (Discretionary) • Over $25,000 - $50,000 – Two or more written quotes must be requested (Discretionary) • Over $50,000 – Formal advertisement and bidding required (Nondiscretionary)

8. NRS 332 Competitive Bidding Exceptions • Contracts not adapted to award by competitive bidding; eliminate the need for quoting or bidding. • NRS 332.115 lists all the exceptions to competitive bidding. • RTC is not prohibited from advertising for or requesting bids for items listed in NRS 332.115.

9. NRS 338 Construction Services • $25,000 or less – Only one bid required (Discretionary) • More than $25,000 - $100,000 – At least three or more bids must be requested (Discretionary) • More than $100,000 – Formal advertisement and bidding required (Nondiscretionary)

10. Get Acquainted With the RTC Website • rtcsnv.com/about/ • business.cfm • Current bids and addenda • Supplier Registration forms • Frequently Asked Questions • RTC’s DBE Program • RTC General Provisions

11. Check for Bid Opportunities • RTC sends out notices of its bidding opportunities to those suppliers who have signed up on the RTC Bidders List; but it is recommended that the supplier routinely check the RTC website for bidding opportunities at rtcsnv.com; Click on “Doing Business with the RTC”.

12. Check for Bid Opportunities • For changes to the website solicitation opportunities, click on “Keep me Informed” button. • Check the legal notices section of the Las Vegas Review Journal, El Mundo and Las Vegas Sentinel Voice • Send plans of construction projects to local planrooms and chambers.

13. Check for Bid Opportunities • Obtain the solicitation documents ONLY from the RTC. If you obtain documents from any other source, you will not be notified of any addenda from the RTC, and you understand and assume all risks by reliance on the documents you obtained from the other source. • Addenda may contain material changes to the solicitation, such as changes to the technical specifications or extensions of time.

14. Check for Bid Opportunities • Contact departments for discretionary projects (702) 676-1500 • MPO (Professional Services/Construction) • Transit (Buses/Fuel) • Administration/Finance (Commodities) • IT (Software/Computer Hardware/Furnish & Install Cabling)

15. Check for Bid Opportunities • Watch our website for construction contracts, call for planholders list, contact general contractors directly to quote on portion you can provide. GCs required to perform a Good Faith Effort. • Contact our major contracted suppliers for subcontracting opportunities: First Transit and Veolia.

16. Purchasing & ContractsAuthorized Personnel • Sharon L. Hauht, CPSM, C.P.M.; Purchasing & Contracts Manager; • (702) 676-1559; • hauhts@rtcsnv.com • Lydia Bilynsky, Senior Purchasing Analyst; • (702) 676-1528; • bilynskyl@rtcsnv.com • Debra Coleman, Purchasing Analyst; • (702) 676-1548; • colemand@rtcsnv.com

17. Process - Advertised Bids(For Goods, General Services and Construction) • Bid document prepared and advertised • Pre-Bid Conference held, supplier participation strongly suggested, some may be mandatory • Site walk-through, if necessary • Addenda issued, if applicable

18. Process - Advertised Bids(For Goods, General Services and Construction) • Bid Opening, public is invited • Bids Evaluated • Bid Award, to lowest responsive responsible bidder • Contract Administration

19. Process - Advertised Request for Proposals (RFP)(Generally for Professional Services) • RFP document prepared and advertised • Pre-Proposal Conference held, supplier participation strongly suggested, some may be mandatory • Addenda issued, if applicable • Proposal Due Date

20. Process - Advertised Request for Proposals (RFP)(Generally for Professional Services) • Proposals Evaluated • Oral Interviews, if required • Contract Negotiation • Contract Award • Contract Administration

21. Process - Informal Quotes • Quote form prepared and issued by Purchasing & Contracts or using department, including applicable terms and conditions • Optional: Site walk-through • Addenda issued, if required • Quote Due Date • Quotes Evaluated • Award to lowest responsive, responsible bidder • PO issued with terms and conditions

22. Additional Hints for Doing Business with the RTC as a DBE • Visit the RTC internet site: rtcsnv.com • Read the DBE Firms-Helpful Hints sheet, located on our website • Obtain and review the solicitation (Bid or RFP) document • Attend the Pre-Bid or Pre-Proposal Conference

23. Additional Hints for Doing Business with the RTC as a DBE • Ask questions at solicitation conference • Request training on Bid or Proposal preparation • Follow solicitation instructions completely • Provide all requested documentation; if you have questions contact Purchasing Representative

24. Questions?Thank you for your interest in the Regional Transportation Commission!