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What a European Co-ordinator expects from his partners

Learn about the expectations of a European Co-ordinator from their partners and what a European Consortium expects from their Co-ordinator. Get insights on project management, communication, financial contribution, budget review, and IPR protection.

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What a European Co-ordinator expects from his partners

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  1. What a European Co-ordinator expects from his partners and what a European Consortium expects from his Co-ordinator Rémi RONCHAUD European Research Consortium for Informatics and Mathematics

  2. Partnership 5 principal contractors Duration 30 months Starting date 1.02.2001 Ending date 30.07.2003 European Community Funding Maximum of 1 200 555 euros Facts

  3. Co-ordinate the work, especially the interaction between the different work packages Control the work, ensure Project objectives’ achievement Resolve conflicts between partners Support and Manage the Information flow Intermediary between the Contractors and the Commission Manage/Distribute project funds Co-ordinator ’s role

  4. Kick off meeting • Organised by the Co-ordinator • All partners should participate • Validate goals and milestones • Agree on management and general Administrative process • Agree on Technical and Quality standards • Develop a shared view of the project

  5. Communication flow Common format to exchange documents : Word or/and pdf ? E-mail use Web site Public pages Restricted pages Staff and students exchange (staff, PhDs...) Collaborative tools (BSCW...) Phone and fax are not forbidden . Create List of phone and fax numbers for every partner. Communication

  6. Management structure Project Management Committee Project manager WP 9 Project Technical Committee WP 2 WP 3 WP 4 WP 5 WP 6 WP 7 WP 1 WP 8 leader leader leader leader leader leader leader leader Project Managers

  7. Reports • Project Progress report (every 6 months) • At the work package level • Advancement of the work - half a page per WP (.doc format) • Manpower Used for each WP - 1 table per partner (.xls format) • Deliverable • Scientific reports • Prototype • Study • Consensual Deliverable (validated by partners and Coordinator) • Strong Mandatory deadline • Costs Statements (due at t+12, t+24, and t+30) • Annual and Final report

  8. EC rules Progress reports Deliverables Cost statements Changes EC Review Payments Amendments Co-ordinator Partners http://www.cordis.lu/fp5/mod-cont.htm

  9. Financial Contribution • It is not a subvention, all costs MUST be justified: Manpower, Durable Equipment, Consumables, Computing IPR Protection, Subcontracting, Travel and Subsistence Other specific costs, Overhead, Co-ordination costs • Supporting documentation has to be available for Audit • Advance Payment within two months from signature • Intermediate payments after each Costs Statement • Guarantee Retention of 15%

  10. Budget

  11. Review and Dissemination • Annual Review • Assess the work of the project against its contractual obligations • Results : Continue, Modify, Red flag • Publications, Conferences, Workshops • Concertation meetings • Co-operation with other projects • Financed from the Contractual budget

  12. IPR • Pre-existing know-how • Necessary to carry out the project • Acquired before or in parallel with the project • Property of the partner that brings the know-how to the consortium • Knowledge • Results, information and rights, obtained under the project • Acquired from the project • Property of the partner that has generated the knowledge • Access rights • Royalty-free basis, favorable conditions, market conditions • Non exclusive basis • http://www.cordis.lu/ipr-helpdesk/

  13. Fifth Framework Programme Scientific co-ordination C Thanos Administrative and Financial co-ordination B Le Dantec / R Ronchaud Who does what ?

  14. For further information ERCIM Website http://www.ercim.org/ ERCIM News quarterly magazine (free subscription) office@ercim.org

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