Electronic Subcontracting Reporting System (eSRS) October 1, 2005

1. Electronic Subcontracting Reporting System (eSRS) October 1, 2005

2. IAE Architecture

3. Contact IAE – www.acquisition.gov Contact Information IAE Program Management Office Teresa Sorrenti 703-872-8610 Earl Warrington 703-872-8609 email: integrated.acquisition@gsa.gov

4. Organizational Structure • Systems Steward • U.S. Small Business Administration (SBA) • Contractor • Symplicity Corporation, Inc. 8(a) firm based in Arlington, Virginia

5. System Features • Business Processes • Identifies contracts in FPDS-NG having subcontracting requirements • Automates completion and submission of SF-294 and SF-295 • Will include the Annual SDB Breakout Report (3-digit NAICS subsector) • When fully operational, it will also automate the Optional Form 312

6. System Features (cont.) • Provides breakout of subcontracting data down to the buying activity level. • Generates standard and ad hoc reports. • Calculates achievements by two methods: • % of contract value • % of subcontracting • Generates automatic reminder notices and delinquent notices.

7. System Features (cont.) Critical Systemic Linkages • Central Contractor Registration (CCR) • Federal Procurement Data System (FPDS-NG) • Government-wide agency hierarchy • DUNS numbers for prime contractors and subcontractors

8. Critical Milestones • Beta Testing and Acceptance • September 2005 • Initial Operating Capability (IOC) • Target: within 30 days • Full Operating Capability (FOC) • Target: 8 weeks after IOC

9. What Do You Need To Know? • Registration • Submitting Subcontracting Reports • Lower Tier Reporting • Review of Subcontracting Reports • Troubleshooting

10. REGISTRATION BEFORE REGISTERING The contractor must make certain that its information in the Central Contractor Registration (CCR) is correct www.ccr.gov

11. REGISTRATION To Develop a User Account, the contractor will need: • DUNS Number • Group Name (Optional) • Supervisor’s Name and Email Address • ID = user’s e-mail address • Password (will be created by the user within the security requirements)

12. PRIME SUBMITTING REPORTS Individual Subcontracting Reports (ISR)Former SF 294 • DUNS number as it appears on the contract • Administering Agency (DCMA, ONR) • Product/Service Lines • NAICS • No inclusion of lower tier subcontracts • Email Address of Government reviewing officials (can enter two names and email addresses)

13. PRIME SUBMITTING REPORTS Summary Subcontracting Reports (SSR) Former SF 295 • Administering Agency (DCMA, ONR) • Product/Service Lines • NAICS • Email Address of Government reviewing officials (can enter two names and email addresses) • No inclusion of lower tier subcontracts • Certify CEO has signed hardcopy on file.

14. LOWER TIER REPORTING Individual Subcontracting Reports (ISR) Former SF 294 • Prime Contract Number • Higher Tier DUNS • Product and Service Lines • NAICS

15. LOWER TIER REPORTING Government contracts with Company X Contract Number DE-AC01-05EE12345 Company X will include on their Individual Subcontracting Report: Their Duns is 001339457 Prime Contract Number- DE-AC01-05EE12345 Company X subcontracts with Company Y Contract Number XX-05TP00023 Company Y will include on their Individual Subcontracting Report: Company X’s DUNS-001339457 Prime Contract Number- DE-AC01-05EE12345 Their DUNS-113456896 Contract Number with Company X-XX-05TP00023

16. LOWER TIER REPORTING (cont.) Company Y subcontracts with Company Z Contract Number YY-05DD99963 Company Z will include on their Individual Subcontracting Report: Company Y’s DUNS-113456896 Prime Contract Number- DE-AC01-05EE12345 Their DUNS-132568700 Contract Number with Company Y-YY-05DD99963

17. REVIEW OF REPORTS Government will review: • Prime Individual Subcontracting Report • All Summary Subcontracting Reports Higher-Tier Subcontractors will review: • Lower-Tier Individual Subcontracting Reports

18. TROUBLESHOOTING CCR ISSUES- CCR Assistance Center 888-227-2423 FPDS-NG ISSUES Call the Contracting Officer eSRS ISSUES Contact the eSRS Helpdesk

19. eSRS Industry Day Lower Tier Reporting • Full operating capability will include a report showing subcontracting activity at lower tiers (fictitious example on next slide) • This feature will be available only for contractors that submit the Individual Contract Report • The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers

20. Sample Lower TierReport

21. eSRS “Okay, you’ve made it sound good. Now how do I get started?”

22. Click on ‘For Contractors’

23. To register for the first time, click on ‘Register’

24. Enter the DUNS number that your company uses to bid federal contracts (if you need help, see the face page of your contract award document).

25. Enter the address for this DUNS number, as shown on your contract award document.

26. This is the email address that your confirmation will be sent to.

27. You will receive a similar confirmation email You must click on this link to activate your account.

28. Once you have activated your account, you will receive an email similar to this. You are ready to login and submit reports now!!

29. eSRS: Questions & Discussion