Committees, Dissemination, Quality Assurance, MoU , ...

1. Committees, Dissemination, Quality Assurance, MoU, ...

2. Index • Election of the Committees • Dissemination Strategy • Quality Assurance Policy • Memorandum of Understanding • Transfer of Know-how • Avoiding Brain Drain

3. Election of the Committees • Advisory and Selection Committee (ASC) • Algeria: Université des Sciences et de la Technologie • Morocco: Université Hassan 1er, Settat • Tunisia: Université de Monastir • Europe: Université de Poitiers, France • Europe: Alma Mater Studiorum – Università di Bologna, Italy • Europe: Universitatea Alexandru Ioan Cuza, Iaşi, Romania

4. Election of the Committees • Quality Assurance Committee (QAS) • Algeria: Université Badji Mokhtar-Annaba • Morocco: Université Hassan II – Aïn Chock, Casablanca • Tunisia: Université de Carthage • Europe: Georg-August-Universität Göttingen, Germany • Europe: Lunds Universitet, Sweden • Europe: Université Jean Monnet, Saint Étienne, France

5. Dissemination Strategy • Design of a common visibility, awareness rising and promotion strategy • local visibility campaign • nationwide promotion campaign • supranational awareness rising campaign • project website • partner projects • more?

6. Dissemination Strategy • local visibility campaign • at each partner university • increases the awareness for intra-consortium mobility flows (TG1) • tasks • design promotional material (logo, posters, leaflets, ...)  to be done by the PMU • distribution to the partners  PMU (¿print in NA?)

7. Dissemination Strategy • local press (newspapers, radio stations, …) LOUs • example: UGR (press release for the Kick-off meeting) • predominant link on the Partner’s website LOUs • especially when the call is about to open • example: UGR (Kick-off meeting)

8. Dissemination Strategy • organization of information sessions, seminars and meetings  LOUs • targeting students and staff • presenting the project • announcing the call • more?

9. Dissemination Strategy • nationwide promotion campaign • special focus on TG2 and TG3, i.e. Maghrebian candidates from • other universities in NA • the public and private sector • less favoured regions and social strata of society • tasks • forward the information about the call to • the usual channels of diffusion (news agencies, national newspapers, news letters, radio and TV station, …)  LOUs, associates

10. Dissemination Strategy • local partner universities  LOUs, associates • associations of universities, Rector’s conferences, …  LOUs, associates • student unions  LOUs, associates • NGOs  LOUs, associates • others?

11. Dissemination Strategy • supranational awareness rising campaign • to promote the project • to facilitate its implementation (visa, residence permits) • visits of the PMU to • all partner universities in the Maghreb • embassies and consulates • EU delegations (Algeria, Morocco, Tunisia) • others?

12. Dissemination Strategy • project website  PMU • information about the project and its partners • explanation of the scholarship scheme • call for applications • information about the entry requirements • selection mechanism • frequently asked questions • intranet • more? http://www.al-idrisi.eu

13. Dissemination Strategy • partner projects  LOUs, PMU • should target academic cooperation between North Africa and Europe (Tempus, Erasmus Mundus, ENPI CBCMED Mediterranean Sea Basin, ...) • synergies and possible ways of collaboration • gaining additional visibility and dissemination channels • increased operability and effectiveness

14. Dissemination Strategy • tasks • to identify suitable projects  LOUs, PMU • to determine synergies and possible ways of collaboration  LOUs • to invite them to cooperate with the project  PMU • other?

15. Quality Assurance Policy • to be defined by the PCB • to be entrusted to the QAC • Concerns project implementation and monitoring • at a strategic level • achievement of the general objectives and the specific goals • at an operative level • detection of weak points and possibilities for improvements

16. Quality Assurance Policy • concerns the performance of the project and its partners • preparation of the meetings • communication strategy (multilateral, bilateral) • financial management • payment of the scholarships • dissemination activities • satisfaction of the actors involved • other topics?

17. Quality Assurance Policy • academic quality assurance system (implementation) • design of the necessary instruments (questionnaires, interviews, …) • “ex post” evaluation passed to all the actors • PMU • Committees (ASC, QAC) • former scholarship holders (alumni) • their supervisors • EACEA • others?

18. Quality Assurance Policy • Continuous monitoring of the mobility flows • relies on two pillars • continuous contact between the grantees, the supervisor or contact person and the LOUs • helps to solve most of the academic and practical problems before, during and after the stay abroad • implemented through regular meetings (individual, collective) • progress reports • mandatory for all mobility flows that last for more than one semester (6 months)

19. Quality Assurance Policy • to be accompanied by a short report from the supervisors or contact persons containing the recommendation for renewal of the scholarship • to be collected by the LOUs and passed on to the PMU • PMU prepares a dossier and forwards it to the QAC • QAC evaluates the reports and decides on the renewal (continuation) of each individual scholarship • grants for one academic year  one interim report (after the first semester) • grants for more than one academic year  one interim report after the first semester, further interim report after every complete academic year

20. Quality Assurance Policy • final reports • mandatory for all the scholarships • the last monthly subsistence allowance payment will be retained (up to a total amount of 10 % of the scholarship) until the grantee has submitted the final report and returned to the home country

21. Quality Assurance Policy • final global evaluation of the project • to be performed by an external expert • with the cooperation of associate partners • includes proposals for measures guaranteeing sustainability • Other measures? Photos taken form the home page of the Smithsonian Tropical Research Institute

22. Memorandum of Understanding • MoU will include • the general regulations • the obligations and rights of the Partners • the project proposal • all the agreements reached during the Kick-off Meeting • timing • evaluation grids • etc.

23. Memorandum of Understanding • to be signed on a bilateral basis between each partner and the Universidad de Granada • each partner will receive a draft • deadline? • two copies to be singed by the partner and send to the Universidad de Granada • Deadline?

24. Memorandum of Understanding • one copy signed by the Universidad de Granada will then be returned to the partner • deadline? • Further questions?

25. Transfer of Know-how • organization of workshops and seminars • in connection with the annual Partnership Coordination Board meetings • possible topics • good practices in student and staff mobility • bi and multilateral recognition of study periods and degrees • quality assurance in mobility

26. Transfer of Know-how • academic cooperation: joint and multiple degree programmes • etc • may also be included in the awareness rising campaigns if required • other measures?

27. Avoiding Brain Drain • How to avoid brain drain? • strategic approach • to encourage long-term academic collaboration through joint research and teaching • practical approach • written commitment of the grantees • payment of the last scholarship rate after arrival at the home country • delivery of the transcripts and diploma in the home country • other measures?

28. Final Discussion • further questions? • suggestions? • comments? • criticisms? • ideas • …

29. Committees, Dissemination, Quality Assurance, MoU, ... Thank you for your attention ERASMUS MUNDUS Al Idrisi http://www.al-idrisi.eu