PCSSD SPRING 2014 SCHOOL TEST COORDINATORS’ TRAINING

1. PCSSD SPRING 2014 SCHOOL TEST COORDINATORS’ TRAINING IOWA and EOC EXAMS March 5, 2014

2. GOALS • ACTAAP Rules • Role of the School Test Coordinator & Test Administrators • Accommodations • Test Preparations • Who will be tested? • Test Administration • Secure/non-secure material • Test Security • Transferring Materials • Test Schedules • Returning Test Materials • Sample packing diagrams • General Testing Information

3. ACTAAP RULES

4. ACTAAP RULES TEST ADMINISTRATION—The following 11 rules are enumerated in the ACTAAP Rules • 5.05.1 ADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments. • 5.05.2 The superintendent or his/her designee in each school district shall be responsible for coordinating all local assessment activities • 5.05.2.1 Scheduling testing times of all affected campuses according to the testing calendar developed by the ADE • 5.05.2.2 Ensuring that security is maintained as specified in the appropriate testing administration materials • 5.05.2.3 Ensuring that all district personnel involved in the testing have been properly trained as specified by the ADE

5. ACTAAP RULES • 5.05.2.4 Ensuring that all testing instruments are administered to all students according to the procedures established by the Commissioner of Education • 5.05.2.5 Ensuring that all assessment documents and student identification information are properly and accurately coded • 5.05.2.6 Attesting whether ALL students have participated in the appropriate grade-level assessment (s) • 5.05.2.7 Recommending for adoption by local school boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gains • 5.05.3 The appropriate test administration materials shall specify any allowable accommodations available to students participating in the administration of standard state assessments • 5.05.4 All students enrolled in a state-tested grade shall be accounted for in the State Assessment System

6. ACTAAP RULES 5.07 Test Security and confidentiality • 5.07.1 Violation of the security or confidential integrity of any assessment is prohibited. • 5.07.2 The Board shall sanction a person who engages in conduct prohibited by this section. Sanctions shall be considered and imposed in compliance with the Department’s rules Governing Testing Improprieties or in the Department’s Rules Governing Background Checks and License Revocation, as appropriate. Additionally, the Board may sanction a school district or school, or both, in which conduct prohibited in this section occurs.

7. ACTAAP RULES Sanctions imposed by the Board may include without limitation one (1) or more of the following: • 5.07.2.1 Revocation, suspension, or probation of an individual’s license • 5.07.2.2 Issuance of a letter of reprimand • 5.07.2.3 Additional training or professional development • 5.07.2.4 Additional professional development to be administered by the school district to all licensed school district personnel involved in test administration; • 5.07.2.5 Issuance of a letter of warning to the school district and • 5.07.2.6 Establishment of a school district plan containing strict test security guidelines that will implement procedures to ensure the security and confidential integrity of all assessment instruments. • 5.07.2.7 Professional development required pursuant to this section as a result of violating test security or confidentiality may be in addition to professional development required for licensure.

8. ACTAAP RULES • 5.07.3 Procedures for maintaining the security and confidential integrity of all testing and assessment instruments and procedures shall be specified in the appropriate test or assessment administration instructions. Conduct that violates . . . • 5.07.3.1 Viewing secure assessment materials; • 5.07.3.2 Duplicating secure assessment materials; • 5.07.3.3 Disclosing the contents of any portion of secure assessment materials • 5.07.3.4 Providing, suggesting, or indicating to an examinee a response or answer to any secure assessment items; • 5.07.3.5 Aiding or assisting an examinee with a response of answer to any secure assessment item; • 5.07.3.8 Failing to administer the assessment of the designated testing dates;

9. ACTAAP RULES • 5.07.3.6 Changing or altering any response or answer of an examinee to a secure assessment item; • 5.07.3.7 Failing to follow the specified testing procedures or to proctor students; • 5.07.3.8 Failing to administer the assessment of the designated testing dates; • 5.07.3.9 Encouraging or assisting an individual to engage in the conduct described herein; • 5.07.3.10 Failing to report to the appropriate authority that an individual has engaged in conduct set forth in this section; • 5.07.3.11 Failing to follow the specified procedures and required criteria for alternate assessments; or • 5.07.3.12 Failing to return the secured test booklets to the testing company in a timely manner.

10. CODE OF ETHICS • 6.03 Standard 3: • An educator honestly fulfills reporting obligations associated with professional practices • 6.06 Standard 6: • An educator keeps in confidence secure standardized test materials as well as information about students and colleagues obtained in the course of professional service unless disclosure serves a professional purpose or is allowed or required by law

11. Code Of Ethics for Educators Rules • The Professional Licensure Standard Board (Board) is authorized to recommend to the State Board probation, suspension, revocation or denial of a teaching license or the issuance of a reprimand or warning after an investigation is held….. • The Board is also authorized to recommend other avenues to assist the educator via training…

12. Security Breaches • The superintendent of each school district shall develop procedures to ensure the security and confidential integrity of all assessment instruments and test items. The superintendent shall be responsible for immediately notifying the Department in writing of conduct that violates the security or confidential integrity of an examination or assessment

13. Important Dates

14. What’s New

15. WHAT’S NEW AFFIDAVIT WAIVER FORM • The Affidavit Waiver Form will only be available in the multi-line format for this administration • Using this form, administrators can input a single student or multiple students who are receiving an accommodation while using only one form. • The Affidavit Waiver Form has also been revised to require the Arkansas licensed teacher or administrator providing an approved accommodation to sign the form only after the examination is administered to the student with the accommodation.

16. Affidavit Waiver • Can be used for single or multiple students • Completed after accommodations provided • Must include answer document number • Must have a legible signature • One signature per page.

17. Testing Improprieties • Any organization or individual may file a written report of alleged testing improprieties by completing Form A. • All reports must be filed not later than 14 days after the reporting party became aware of the alleged impropriety. • Reports must include: • Statement of violating conduct • Specific facts about the violation • When, where, how, names of individuals committing and reporting • Investigation facts • Actions taken

18. SCHOOL TEST COORDINATORS

19. Test Preparations • Attitudes, perceptions, and circumstances can significantly impact the test results. Please be sure that : • Conditions are conducive to testing. • Test is well organized. • Parents, Faculty, and Students are informed of the testing dates and procedures. • Underscore the importance of testing by characterizing these Exams as a crucial component of education

20. Test Planning • Maintain an Assessment Notebook • Training dates • Agenda and Sign-in Sheets • Classroom/testing assignments • Test Security Affidavits with Affidavit Waiver Forms attached • Accommodations documentation • Emergency Plan • Calculator Policy • Cell Phone Policy • Test Security Guidelines • Test Schedules

21. Test Planning Additional Documentation • Test booklet(s) transfer form(s) • Missing or damaged test booklets • Students absent during the testing • Students not assessed and the reason • Student behavior that might impact testing results

22. School Test Coordinators • The information presented during this workshop is an overview of testing procedures. You are responsible for reading the school test coordinator’s manual. • Be sure to include the backup test coordinator in the planning of the exam. • You are responsible for: • Inventorying the test materials immediately • Securing the test materials • Selecting test administration sites and administrators • Distributing and collecting test materials • Developing a plan for administering the assessments including accommodation sessions

23. School Test Coordinators • Selecting the test administration sites and administrators • Ensuring all test administrators are currently licensed by the ADE • Coordinating the schedule with the principal which includes a plan for administering the accommodated sessions • Picking up, packaging, and returning the test materials on time • Training the test administrators and test administrators for accommodations • Formal training must be held at least 3 days prior to test administration • Reporting test violations • Answering questions and resolving problems during the testing period • Preparing a backup plan in case of emergencies

24. School Test Coordinators • Ensuring that all required accommodations are provided and administrators are trained in delivering the allowable accommodations • IEP, 504, and LPAC assessment information are on file and available for review upon request

25. STC Responsibilities - Training • Train all Test Administrators • Include: • Test administration for standard and accommodated sessions • The campus testing schedule including breaks • Testing assignments including list of students and room • Test administration manual • Review of the district written cell phone policy • Emergency procedures plan • Review of the Test Security Guidelines • Read affidavit 3 and have Sign in Sheet

26. STC Responsibilities - Training Read affidavit three together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form. “I certify that I have not read, copied, reproduced, or released in any way the secure Benchmark, IOWA, EOC Examination test items, writing prompts, or student responses to test items or writing prompts. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manuals for the current administration, all used and unused answer documents, all completed Student Not Tested Forms, and all Test Administration Manuals have been packaged and returned to the School Test Coordinator. I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.” Page 55

27. STC Responsibilities After Testing • Collect and inventory all materials from Test Administrators • Ensure that all materials are accounted for • Check for answer documents in the test booklets • Check for extraneous materials in the answer documents • Count all materials being returned and initial the Test Booklet Security Form • Report all lost or damaged materials to the District Test Coordinator immediately • Return all materials to the District Test Coordinator in the order prescribed • Ensure Affidavit 3 and Affidavit Waiver Forms are signed. • Complete Affidavit 2. Page 45

28. Test Administrator’s Role

29. Test Administrators Responsibilities • Test Administrators shall • Count all materials and sign the Test Booklet Security form when checking out test materials each day • Ensure that all testing materials are kept secure before, during, and after testing (including breaks) • Follow the testing schedule provided by the School Test Coordinator • Eliminate items from the classroom that could provide cueing to students • Provide a classroom environment that is conducive to testing

30. Test Administrators Responsibilities • Test Administrators shall • Sign the Affidavit Waiver afterproviding the read-aloud accommodation • Review the administration script in the manual • Follow all training instructions and schedules • Distribute test booklets in spiral order • Read all directions using a normal tone and manner • Provide no cues or assistance to students • Actively monitor throughout the session • Walk unobtrusively around the room • Look for use of electronic devices • Use the large session number at the top of answer document to ensure students are working in the correct space

31. Test Administrator Responsibilities • Actively monitoring during test administration • Check the large session titles at the top of the answer documents while circulating around the room during monitoring. • Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring

32. Test Administrators Responsibilities • Administrators shall ensure that students: • Use a #2 pencil ONLY • Do not remove mathematics reference sheet from the test booklet • Do not have extraneous materials in the testing area, including scratch paper • Do not have access to any prohibited electronic device (cell phones) • Use calculators appropriately and only when allowed

33. Test Administrator Responsibilities Test Administrators shall not answer students’ questions about the content of the test • Instruct students to select the best answer • If a student insists there is not an answer, or there is a problem with a question • Do not look at the test item • Provide the school test coordinator with the form letter, the item and session number and test name • The STC will contact the DTC with the information

34. Test Administrators Responsibilities • Test Administrators shall not have access to computers during testing • Use of Smart board timer is allowed • No food or drink is allowed in the testing area with testing materials • No gum or mints • Do not leave students with secure testing materials in an unlocked room unless a trained, licensed teacher or administrator is present • Maintain security of test booklets and answer documents with student work at all times

35. Test Administrators Responsibilities • Cell phones shall be turned off and not accessible • Each school will post signs reminding teachers not to bring cell phones into the building on test days. • Teachers having access to cell phones is a security breach and will be reported • School Test Coordinators must immediately report cell phone access by students or adults immediately.

36. Test Administrator Responsibilities After Testing • Collect materials from students • Ensure that all materials are accounted for • Check for answer documents in test booklets • Check for extraneous materials in answer documents (rulers, math reference sheets) • Report all lost or damaged materials the School Test Coordinator • Return all materials in the order prescribed by the School Test Coordinator • Sign Affidavit 3 • Sign the Affidavit Waiver if required

37. Test Administrators Responsibilities • Ensure that the test schedule of followed. Must provide students with entire testing time exactly. Test session times may not be altered. • Ensure that calculators are available only during the allowable math sessions • Ensure that students • Do not share calculators • Have only ONE calculator Pages 27-28

38. District and School Troubleshooting

39. Misadministration Test Administration Errors • Responses cannot be scanned (open-response written in ink or pencil other than #2) • Labels attached then distributed to wrong students • Incorrect label placement • Students with same or similar name given incorrect answer document • Student answering in the wrong place • Administering wrong accommodations • Student given the wrong level assessment

40. Misadministration • Answering in the Wrong Place • Test Administrator must immediately alert the School Test Coordinator • Corrective action may be taken on the day of test • With specific directions from the ADE • School Test Coordinator must contact the DTC as soon as possible to report the incident • Never make a copy of a student response written in the wrong place to transcribe later • Student accesses cell phone/takes photo • Incorrect State-ID number gridded • EOC administered to students who should not test

41. Scheduling Interruptions • Inclement weather • If school is closed on a testing day due to inclement weather, upon returning to school, contact DTC before beginning testing • Do not resume testing until an alternate test schedule has been provided • Testing interruptions • If an interruption occurs during testing (power failure, fire alarm, etc.), follow emergency plan • See to the safety of the students • Secure the testing materials • Note the time remaining in the session • Call DTC

42. Alert Process • Do not read student responses • ADE has an alert process in which the testing company notifies ADE for concerns • Disturbing content • if a student writes anything that indicates he/she is going to harm himself/herself or others • Suspected teacher interference • Suspected plagiarism • Call the DTC if concern for student safety arises based upon suspicion of what a student has written

43. Cell Phone/Electronic Device • Cell Phones shall be turned off and not accessible. This includes the Test Administrator also. • Students shall not have access to any device with photographic capabilities. • Any electronic device that allows for communication among students shall not be accessible at any time during test administration (e.g., iPhone, MP3 player, etc.) • Follow district policy!

44. Prohibited Materials • Electronic Devices – No electronic devices with photographic capability shall be accessible at any time during test administration. • Scratch paper – Students can use the blank spaces in the test booklets to do scratch work. • Food and Drink – During testing, no food or drink is allowed in the testing area. • Highlighters – No highlighters may be used on the answer documents. • Ink Pens/Felt Tip Markers – Use a No. 2 pencil only. No mechanical pencils.

45. Use of Prohibited Devices • If any prohibited equipment is accessed during testing • Immediately report any irregularity to the STC • STC: • Immediately check that information about the test has not been saved, sent, or received • Follow district policy for further actions regarding the student involved • All parties involved will write a signed statement • Describing how the irregularity was handled • Describing how the district policy was followed • Statement sent to DTC

46. Who is Tested

47. Who is Tested • All students, including ALE students, completing Algebra I, Geometry, or Biology in the springfor high school credit must participate. • With or without allowable accommodations • Approved special accommodations • Alternate Assessment for Grade 9 Math and Biology • Students not scoring Proficient on any EOC exam must have an AIP and participate in remediation before receiving credit for the corresponding course

48. Who Is Tested • In addition: • A failing grade in any course does not exempt a student from taking the EOC exam • The decision to repeat the semester or course is not an exemption from testing • Students enrolled in Algebra or Geometry sequenced over two years must test at the end of the two years whether he/she has completed the course or earned a passing grade. • Cohorts must test at the same time district-wide.

49. Who Is Tested • All students completing Algebra I, Geometry, or Biology for credit in the spring must test. • IOWA • All students in grade 9 must take the IOWA • With or without allowable accommodations • Approved special accommodations • No alternate assessment at grade 9 • IEP Decision • LPAC Decision • Students repeating grade 9 retest • Schedule testing sessions in the order shown in the manuals (NO exceptions) • Grade cohorts must test at the same time district-wide • Students who have completed an alternate portfolio and subsequently enroll in a course with an exam must take the end-of-course exam

50. Who Is Tested • Disabled • Must take exam or participate in portfolio • Title I • Transfer Students • LEP • First Year LEP students are exemptfrom Literacy only • ALE • Foreign Exchange • Identify in the Teacher Use Only Box • Day Treatment • Migrant Students • Highly Mobile Students • Enrolled in school or district after October 1, 2013