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PLANNING & EXECUTING EFFECTIVE MEETINGS

PLANNING & EXECUTING EFFECTIVE MEETINGS. Mike DePollo September 16, 2010. PLANNING. All Meetings ? What are the Goals ? What is on the Agenda ? Agenda for the next time ? Is this a Face–to–Face meeting ? Is this a Long Distance meeting ? Who will take notes

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PLANNING & EXECUTING EFFECTIVE MEETINGS

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  1. PLANNING & EXECUTING EFFECTIVE MEETINGS Mike DePollo September 16, 2010

  2. PLANNING All Meetings ? What are the Goals ? What is on the Agenda ? Agenda for the next time ? Is this a Face–to–Face meeting ? Is this a Long Distance meeting ? Who will take notes ? Do we need to issue minutes ? Do we need an Action Register ? Who are the Stewards Continue

  3. DO’S and DON’TSCONSIDERATIONSTHINGS TO THINK ABOUT Return

  4. SUBJECTPERSON TIME RESPONSIBLE • Introduction Danaca Jordan 12:05 • Discussion Mike DePollo 12:10 • Questions Rich Berg 12:30 • Questions Everyone Else 12:50 • Closing Patrice Riesenberg 12:55 AGENDA Return

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  6. PLANNING Long Distance Meetings What needs accomplished ? Agenda in advance ? Do we use the computer ? Live Meeting ? Will everyone be able to hear ? Check out the Microphones ? Will everyone be able to see ? Pre-test and practice ? How does everyone give input ? How do we know who is talking

  7. EXECUTING In General: ! Follow the Agenda but….. ! Stay open to input from others ! Share details in writing ! Involve Everyone ! Watch your time ! Summarize Continue

  8. TOO MUCH DETAIL Return

  9. EXECUTING DO WHAT YOU PLAN… ? Agenda in advance Face-to-face vs. Long Distance ? Do we use the computer Live Meeting ? Will everyone be able to hear Check out the Microphones ? Will everyone be able to see Pre-test and practice ? How does everyone give input ? How do we know who’s talking

  10. Excessive Side Tracks and Rabbit Trails • One person dominating the meeting • Giving our opinion FIRST and biasing others • Being closed minded to the ideas of others • Distractions abound (Paper airplanes, tic-tac-toe) • Nobody listens, everybody talks (The bell story) What do we need to Avoid? Continue

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  14. SUGGESTIONS COMMENTS QUESTIONS IDEAS TIME FOR YOUR INPUT!!

  15. SHARING DOCUMENT Apply in the classroom- how?Meeting minutes good for Tech reports laterdetailed agenda w/ recurring items – copy agenda as minutes to save timeEnd meetings early if you are donecondense meeting accomplishmentshave a reason to celebratelot of upfront work needed to make other people effective in meetingsstay on goalrecognize excellence at the meetingconsider location of the meeting – make it close to people with less flexibility

  16. HarvardManageMentor(HMM) EastmanOnline Courses • http://euweb/HMM/menu_cat.htm • SkillsoftEastmanOnline Courses • http://content1.skillsoft.com/spdocs/skillchoice/BusSkillChoice.htm • Workplace Solutions, inc. • http://www.betterworkplacenow.com/ RESOURCES TO CONSIDER!

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