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Archives and Communities ASA/ARANZ 2005 Conference New Zealand 7 October 2005

Archives and Communities ASA/ARANZ 2005 Conference New Zealand 7 October 2005. ‘Create once, use many times’. The clever use of metadata in eGovernment and eBusiness recordkeeping processes in networked environments.

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Archives and Communities ASA/ARANZ 2005 Conference New Zealand 7 October 2005

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  1. Archives and CommunitiesASA/ARANZ 2005 Conference New Zealand 7 October 2005 ‘Create once, use many times’ The clever use of metadata in eGovernment and eBusiness recordkeeping processes in networked environments Karuna Bhoday, Joanne Evans, Sue McKemmish, Andi Sumartono and Sergio Viademonte

  2. Service Descriptions Registry Points to description Locate service Describes service Finds service Consumer Translation Service Imagining automated metadata re-use Exchange messages Source: Based on diagram from http://www.softstar-inc.com /

  3. Clever Recordkeeping Metadata Project Chief Investigator • Professor Sue McKemmish, Monash University Partner Investigators • Professor Anne Gilliland-Swetland, UCLA • Adrian Cunningham, National Archives of Australia Industry Partners and Collaborators • National Archives of Australia • State Records Authority of New South Wales • Australia Society of Archivists, Committee on Descriptive Standards

  4. Practical Perspectives Overcome barriers to implementation of recordkeeping and resource discovery standards Research Perspectives Explore role of recordkeeping metadata in support of business and recordkeeping processes Demonstrate the business case for recordkeeping metadata Impact on recordkeeping and archiving functions Requirements for meta-tools for recordkeeping metadata management Create once, use many times How to enable recordkeeping metadata interoperability?

  5. Web Management System Archival Gateways Email Archival Management Application Subject Portals Desktop Applications Community Archives Business Systems Traditional recordkeeping architectures Records Management Application

  6. Recordkeeping metadata brokering Records Management Application Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Subject Portals Community Archives Archival Management Application Business Information Systems

  7. Recordkeeping metadata brokering (cont.) Records Management Application Web Management Systems Archival Gateways Email and Desktop Applications Metadata Broker Subject Portals Community Archives Archival Management Application Business Information Systems

  8. Open systems Open standards Open communication protocols Service Oriented Architecture Standards Metadata Service oriented architectures

  9. WSDLService Descriptions UDDI Registry Points to description Locate service Describes service Finds service Consumer Service Exchange messages - SOAP Web services technologies Source: Based on diagram from http://www.softstar-inc.com /

  10. Repository Machine processable representations of metadata schemas, elements and translations Temporary store of metadata instances undergoing translation CRKM Metadata Broker Metadata registry Authoritative information on metadata schemas, elements and translations in human readable and machine processable forms Translation services Target metadata Source metadata

  11. Request the RKMSCA – CRS crosswalk Translation Service Metadata Registry Web Service Layer Web Service Layer Request to translate RKMSCA toCRS RKMSCA - CRS Crosswalk Service RKMSCA CRS Web Service Layer Metadata broker as web services cluster WWW Metadata Broker Client

  12. Implications for archiving … • Richer metadata records – need to re-figure our descriptive processes and standards • Archival systems configured to interact with current recordkeeping environments • Archival systems configured to interact with community systems

  13. Implications for communities ... • Recordkeeping professionals as a community need to embrace open systems and open standards • Archives of the future embracing multi-dimensional contexts of creation, capture, organisation and pluralisation

  14. For more information • See the Clever Recordkeeping Metadata Project web site at:- http://www.sims.monash.edu.au/ research/rcrg/research/crm/index.html

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