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Managing Your LSTA Grant

This guide provides information on managing your LSTA grant, including important reporting dates, program narrative, financial reporting, grant modification, grant documents, federal restrictions, and contact information.

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Managing Your LSTA Grant

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  1. Managing Your LSTA Grant November 1, 2010

  2. AGENDA • Guide and Forms • Grant Period • Important Reporting Dates • Reports • Program Narrative • Financial • How to Modify a Grant • Grant Documents & Record Keeping • Federal Restrictions on Use of LSTA Funds • Contact Information

  3. GUIDE AND FORMS http://www.library.ca.gov/grants/lsta/competitive2010-11.html

  4. GUIDE AND FORMS http://www.library.ca.gov/grants/lsta/competitive2010-11.html

  5. GUIDE AND FORMS http://www.library.ca.gov/grants/lsta/competitive2010-11.html

  6. GUIDE AND FORMS http://www.library.ca.gov/grants/lsta/competitive.html

  7. GRANT PERIOD

  8. IMPORTANT REPORTING DATES

  9. REPORTS 2nd Quarter 1st Quarter 3rd Quarter 4th Quarter

  10. QUARTERLY FINANCIAL REPORT

  11. SIX MONTH PROGRAM NARRATIVE REPORT

  12. FINAL PROGRAM NARRATIVE REPORT

  13. HOW TO MODIFY A GRANT • Contact your Grant • Monitor to discuss • change • Complete the • Grant Award • Modification form

  14. GRANT DOCUMENTS & RECORD KEEPING IMPORTANT AREAS TO CONSIDER • All grant documents will be addressed to the head of the agency responsible for the project, who will ensure that all documents are given to the proper local people, including fiscal agents. • NOTE: Be sure to know all of the people in your local community and agency that will touch the grant and be in contact with them frequently. • Accounting • Audit • Data and Publications Created with Grant Funds • Audio and Video Created with Grant Funds • Publicity • Equipment Inventories • Retention of Records Details of all of these areas are located in the LSTA Grant Guide

  15. FEDERAL RESTRICTIONS ON USE OF LSTA FUNDS IMPORTANT AREAS TO CONSIDER • Advertising and public relations • Alcoholic beverages • Contributions, donations, honorariums, stipends • Entertainment • Fund-Raising • General government Expenses • Income from project • Lobbying • Memberships, subscriptions, and professional activities • Premiums, prizes, incentives, and souvenirs • Refreshments • Training • Travel Expenses Details of all of these areas are located in the Federal Restrictions on Use of LSTA Funds

  16. GRANT MONITOR Project assistance Must be communicated with if you would like to make any changes need more time change in activities change in budget LSTA BUDGET/REPORTING How to fill out financial reports? Has the State Library received our reports? When will we receive our payment? What if we don’t spend all of our funds? How do we send funds back? CONTACTS Colette Moody, Fiscal Analyst (916) 651-0977 cmoody@library.ca.gov The Staff member identified in your Grant Award.

  17. Wrap-up Thank You!

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