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Communicate new informationGuide decisionsPresent complex materialsEmploy principles of effective page design. Similarities to Short Reports. LengthComplexity of subject materialUse of source materialStandard components. Differences. Highlight your ability to organize and present ideas clearly
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1. Long Reports
2. Communicate new information
Guide decisions
Present complex materials
Employ principles of effective page design Similarities to Short Reports
3. Length
Complexity of subject material
Use of source material
Standard components Differences
4. Highlight your ability to organize and present ideas clearly
Highlight your ability to find information
Highlight your ability to solve problems
Highlight your potential to take on additional responsibility Importance
5. Introduction (about ˝ page)
Body (about 3 pages)
Conclusion (about ˝ page)
Text of Report (4 pages)
6. Text includes headings, section breaks, and paragraph breaks (which all count toward the required length).
Text includes visual or visuals (though they don’t count toward required length).
7. Context—basic background information
Purpose—what report is intended to accomplish
Scope—what report covers (and perhaps what it doesn’t cover)
Procedures—how report was compiled (especially how information was gathered).
Limitations—problems, shortcomings, items not covered in report
Introduction
8. Problem
Explanation and breakdown
Background/causes
Negative effects
Solutions
Explanation and breakdown
Implementing the solutions
Benefits
Body
9. Summary of Findings—summary of information about problem and solutions from body of report
Recommendations—list of specific steps the reader should now take to implement solutions Conclusion
10. Transmittal Document
Title Page
Abstract
Table of Contents
List of Illustrations
Glossary Front Matter (prefaces report)
11. Letter or memo that accompanies report
Brief summary of report context and contents
Thanks reader for cooperation/interest
Builds positive relationship with reader
Uses standard forms
Transmittal Document (1 page)
12. Title of report
Name and title of writer
Name and title of reader
Name of company or organization
Date of submission
Centered on page Title Page (1 page)
13. NOT: Computer Availability (Where? For whom?)
NOT: Compute This: Student Access to Computers at IVCC (too cute/clever, may turn off some readers)
GOOD: The Need for Extended Student Computer Lab Hours at Illinois Valley Community College (straightforward and informative)
Examples
14. Summary of report’s contents and recommendations
Designed to stand alone
Formatted as one paragraph
Abstract as title Abstract (1 paragraph)
15. List of all headings exactly as they appear in report and starting page numbers
Lower case Roman numerals (i, ii, iii, iv, etc.) for front matter, beginning with list of illustrations
Arabic numerals (1, 2, 3, etc.) for rest of report
Table of Contents or Contents as title Table of Contents (1page)
16. Traditional—headings, page numbers
Decimal—numbered headings (whole numbers and decimals), page numbers
1. INTRODUCTION
2. KINDS OF TESTING
2.1. Pre-Employment
2.2. Routine
2.3. Reasonable Suspicion/Post-Accident Types
17. Lists exact titles of visuals and corresponding page numbers in report
Figure 1: Student Support for Renovation of Main Campus Buildings
Table 1: Project Costs for Renovation
Distinguishes between tables and figures List of Illustrations (1 page)
18. Defines all potentially unfamiliar words, expressions, or symbols
Need determined by audience
Alphabetizes terms
Lists symbols in order of appearance Glossary (1 page)
19. Appendixes
Bibliography
Back Matter—after text of report
20. Supplementary material, such as interview questions, survey questions, additional figures and illustrations, copies of relevant sources, other relevant documents (anything that you want the reader to have access to but that doesn’t fit directly into your report)
Includes title listed on Table of Contents (e.g. Appendix A: Interview Questions for Bill Gates)
Each appendix a separate page or pages Appendixes
21. List of sources
Title and format depend on specific documentation format
APA (American Psychological Association)— References
MLA (Modern Language Association)—Works Cited Bibliography (1 page)