Promotions 2013

1. Promotions 2013 Decanal Promotion Committee 2012-2013

2. Arum I. Gotlieb MDCM, FRCPC Interim Vice Dean, Graduate and Life Sciences EducationSenior Academic Advisor to the DeanActing Vice Dean, Graduate and Life Sciences Education Professor, Department of Laboratory Medicine and Pathobiology, University of TorontoStaff Pathologist, Laboratory Medicine Program, University Health NetworkSenior Scientist, Cell and Molecular Biology, Toronto General Research Institute, University Health Network Medical Sciences Building (MSB), Room 2360 1 King’s College Circle University of Toronto Toronto ON M5S 1A8 Tel:416-946-7617 Email: avrum.gotlieb@utoronto.ca

3. Overview of Decanal Promotions CommitteeFaculty of Medicine Decanal Promotion Committee 2012-2013

4. Decanal Promotion Committee Chair Provostial Assessor Members appointed by Dean to reflect faculty diversity Two reviewers provide a full review of each dossier Administrator Advisory to the Dean Decanal Promotion Committee 2012-2013

5. Decanal Promotion Committee Provostial Assessor The rigour with which the criteria for promotion are applied Attention that the required University and Faculty procedures are followed The Provostial Assessor assures the Provost that best practices are followed in the preparation and review of promotion files Attention to conflicts of interest in referee letters Non voting member of the committee Decanal Promotion Committee 2012-2013

6. Conflict of Interest of Members of the Decanal Promotion Committee in Dossier Review If you: 1) have written a letter of support 2) have had close collaborations (past or present) 3) have a potential “career advancement” relationship 4) have a close personal relationship Note: members should not submit referee letters Decanal Promotion Committee 2012-2013

7. External referees are individuals external to the University of Toronto and its affiliated hospitals. External referees should be individuals of appropriate stature who are able to judge the quality and impact of the candidate’s work. Internal referees are individuals at the University of Toronto who are usually neither full nor cross-appointed members of the candidate’s department. However where Departments are comprised of more than 3 divisions, or equivalent, the internal referee may be solicited from another division, or equivalent, within the same department. (Section 4.3.1, pg 29). External and Internal Referees Decanal Promotion Committee 2012-2013

8. Dean, Faculty of Medicine University of Toronto Medical Sciences Building, Room 2109 1 King’s College Circle Toronto, Ontario M5S 1A8 Dear Dean ______ : I am pleased to recommend to the Decanal Promotion Committee that ______ be promoted to the rank of Associate/Full Professor, Department of ___________, effective July 1, ____, My recommendation is based upon the following assessments of his/her scholarly activities. Research Based on the evidence, the candidate’s research has been deemed as ____________ [insert descriptor excellent or competent or not applicable ]. Creative Professional Activity (if appropriate) Based on the evidence, the candidate’s creative professional activity has been deemed as ____________ [insert descriptor excellent or competent or not applicable]. Teaching and Education Based on the evidence, the candidate’s teaching and education has been deemed as ____________ [insert descriptor excellent or competent or not applicable]. Administrative Service (if appropriate) In summary, ______________________________________________________________ I am pleased to recommend him/her for promotion to the rank of __________________. Sincerely, Chair, Department of ______ • Members of the Committee have found it useful to begin the review by reading the Letter of Recommendation first Letter of Recommendation to the Dean • This letter has considerable impact Decanal Promotion Committee 2012-2013

9. The Review Process A brief oral presentation is made of the candidate’s dossier and rationale for recommendation indicated Summary of the individual’s contributions in the three areas for promotion: research, education/teaching and creative professional activity. Comments on administrative activity, if applicable Attention drawn to strengths and weaknesses including problem areas Any referee or student letters that may be problematic are flagged and recognition in Chair’s letter noted State recommendation Promote Defer List what additional information is required Decanal Promotion Committee 2012-2013

10. Deferral of promotion application Deferral is where there is insufficient information and documentation to recommend promotion The Committee and primarily the assigned reviewers provide clear comments to compose a set of questions which the Chair is asked to address in the deferral letter which is sent to the Departmental Chair The Department Chair works with the candidate and the Departmental Promotion Committee Chair to address the requests of the deferral letter In March, the assigned reviewers lead the discussion and review of new information when the Department Chair attends the deferral meeting. Decanal Promotion Committee 2012-2013

11. Deferral The Committee felt there was insufficient evidence to promote to the rank of Associate Professor. Examples of deferral statements The committee requests additional evidence of excellence in CPA The Committee found the candidate’s dossier provided inadequate evidence of national impact of the work and invites additional information The Committee noted a gap in productivity and asks for clarification The Committee requests any additional information regarding new publications or submissions. The Committee found the candidate promotion dossier lacking sufficient documentation of impact of research. Decanal Promotion Committee 2012-2013

12. The Decanal Promotion Committee recommendations are reported to the Dean by the Chair of the Decanal Promotion Committee. All negative recommendations are thoroughly reviewed by the Dean. • There is an appeal mechanism in place which the candidate may utilize after receiving a denial of promotion. Promotion - Recommendation Decanal Promotion Committee 2012-2013

13. Thank You Decanal Promotion Committee 2012-2013

14. CREATIVE PROFESSIONAL ACTIVITY Faculty of Medicine Academic Promotion Decanal Promotion Committee 2012-2013

15. Questions and Answers Do I need to publish to excel in CPA? I have a great practice and my patients say I am a great physician. Is this enough? I am a member of 10 societies. Is this enough? Decanal Promotion Committee 2012-2013

16. Overview Being a competent practitioner, is not sufficient to meet the criterion of excellence in CPA Expectation that most faculty members will be engaged in some CPA as part of scholarly life which is baseline in nature Decanal Promotion Committee 2012-2013

17. Creative Professional Activity Competence Excellence Not Applicable Decanal Promotion Committee 2012-2013

18. Creative Professional Activity Professional Innovation and Creative Excellence Contributions to the Development of Professional Practices Exemplary Professional Practice Decanal Promotion Committee 2012-2013

19. SCHOLARLY ACTIVITY Decanal Promotions Committee 2012-2013

21. CPA Overview Describe CPA with evidence Provide clear description of role of candidate in CPA with evidence Provide evidence of impact Decanal Promotion Committee 2012-2013

22. Professional Innovation and Creative Excellence Developing new techniques Conceptual innovations Educational programs Creative excellence, variety of forms and target audiences Decanal Promotion Committee 2012-2013

23. Contributions to the Development of Professional Practices Sustained leadership in the profession or professional societies, associations or organizations (not just membership) Influence standards Enhance effectiveness of the discipline Both internal and external assessments useful Decanal Promotion Committee 2012-2013

24. Exemplary Professional Practice That which is fit to be emulated Illustrative to students and peers Professional as an exemplar or role-model, to emulate Recognized by peers, emulated by others or impact on practice Decanal Promotion Committee 2012-2013

25. Assessment Related to discipline and relevant to appointment at U of T Evidence of sustained and current activity including scholarship Focus on excellence, creativity, innovation and impact on profession Evidence of scholarship May be linked to Research or to Teaching/Education Decanal Promotion Committee 2012-2013

26. Candidate Statement of Documenting CPA Provide a brief outline of CPA Provide supporting detailed documentation of the CPA Provide a statement of the importance of the achievement Describe evidence of impact of CPA Decanal Promotion Committee 2012-2013

27. Creative Professional Activity IMPACT Decanal Promotion Committee 2012-2013

28. Pitfalls Poor documentation of the CPA activity Failure to clearly identify candidate contribution when it is a group activity Failure to demonstrate scholarly activity in the CPA Failure to document impact of CPA, especially referee and other colleague letters Failure to highlight national and international impact Decanal Promotion Committee 2012-2013

29. Where do people struggle To collect appropriate documents for CPA assessment Obtain appropriate references for CPA – external, internal, colleague Write an appropriate candidate statement that shows scholarship and impact Decanal Promotion Committee 2012-2013

30. Where do people get de-railed Insufficient information or evidence of scholarship and impact (deferral) Decanal Promotion Committee 2012-2013

31. Thank You Decanal Promotion Committee 2012-2013