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HOW TO DESIGN A PRESENTATION

HOW TO DESIGN A PRESENTATION. Adapted from:. A SUCCESSFUL PRESENTATION REQUIRES EXTENSIVE PREPARATION OF CONTENTS. Progress in working out presentation. Collect information • Carry out interview • Analyse results. Document • Present • Convince. Discover interrelations

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HOW TO DESIGN A PRESENTATION

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  1. HOW TO DESIGN A PRESENTATION Adapted from:

  2. A SUCCESSFUL PRESENTATION REQUIRES EXTENSIVE PREPARATION OF CONTENTS... Progress inworking outpresentation • Collect information • • Carry out interview • • Analyse results • Document • • Present • • Convince • Discover interrelations • • Gain insights • • Work out possible structure Content Form Analyse Structure Communicate Stages: Time

  3. …BUT ANALYSES ARE JUDGED BY THE QUALITY OF THE PRESENTATION Presentation Content Form Oral presentation Message Logic Clear Simple Convincing Interactive

  4. THE PRESENTATION SHOULD BE SIMPLE AND WELL-STRUCTURED • Build up the presentation as a “story“ • Reduce information to the essential • So-called „backups" can be used as slides to support the core messages if necessary • Adjust presentation to listeners • Group, structure and summarise information • Depict essential facts graphically • Uniform structure of all individual slides (e.g. size of title, colour)from 1st presentation

  5. STORY IS BACKED UP BY ATTENTIVE CONTACT WITH AUDIENCESome rules of presentation • Tell a story • Introduction to slide before it is shown • Do not tell what is on the slide, but what it means • Link slides with your words (esp. if several people are presenting), i. e. think of connections between parts • Do not ask too much of addressee • First explain slide in an overview, then go into details • Graphs: first core message, then "technical" explanation of details (e.g. axes) • Talk to listeners • … not to projection wall • Eye contact is important • Positive tone: emphasise what can be learned • Pay attention to voice (no piping or whispering voice), stress important points • Pay attention to reaction of audience • Have they understood? Are they interested? Should I talk faster? Or slower? • Involve audience • Be prepared to leave out slides if there is a lack of time

  6. IT IS IMPORTANT TO KNOW HOW TO HANDLE SLIDES • Do not cover parts of a slide while explaining another part • Tip: Use two slides you can put on top of each other • Audience should be able to read slides • Tip: - do not cover slides • - do not explain next to projector but next to projection wall Tip: During the presentation you should always be able to have a look at the current and next slide

  7. IMPORTANT PRINCIPLES FOR BEAMER PRESENTATIONS Perfect knowledge of PowerPoint and technical details 1. Animations should be targeted and used sensibly 2. During the presentation it is useful to already know the next slideTip: print presentation on handout 3. Find link to next slide 4. Do not look into laptop 5. Go to next slide manually 6. If possible, use wireless mouse 7. Colours should be targeted at a specific aim 8. If possible, use pictures that are built up graphically 9. Use beamer presentations in a targeted way 10. Source: IRK Team Dr. Allhoff, Dr. Teuchert

  8. EVERY SLIDE SHOULD BE SELF-EXPLAINING • 1. Slide should have core statement • Every slide needs a title • Title contains core statement of slide • Other content of slide details core statement • Core statement of slide is visually emphasised • 2. Slide should be easily understandable • Label all axes, define measure units if necessary • Indicate year of dates • Pay attention to consistency of figures, concepts and denominations • Explain abbreviations • Indicate data sources

  9. BRIEF AND PRECISE PHRASES ARE NOT THAT DIFFICULT TO MAKE UP Wrong • Listening and comprehension are going to get better • Capacity of the memory is five times higher • Speaker appears more professional and convincing • More frequently a consensus is reached • Sessions take up to 30% less time Right • Better comprehension • Higher capacity of memory • Speaker more convincing • Consensus more frequent • Sessions 1/3 shorter

  10. QUANTITATIVE INFORMATION SHOULD BE DEPICTED GRAPHICALLY Structural comparison Comparison of performance Composition Distribution Time series Ranking series Correlation With a touch of creativity you can create countless similar charts

  11. xxxxx xxxxxxx xxxxx xxxxxxx xxxxxxxx EVEN QUALITATIVE INFORMATION CAN BE CONVERTED INTO A GRAPH Flow chart Organisation chart Network chart xxxxxxx xxxxx xxxxx xxxxxxx xxxxx Evaluation table Cobweb model Map

  12. COMPLEX PROCESSES ARE BEST BROKEN DOWN INTO INDIVIDUAL STEPS Preparation of application Written application • Application by • telephone/ • application test Job interview 1 2 3 4 • Career planning • Labour market • Analysis of • strengths/ • weaknesses • Curriculum vitae • Letters • Other enclosures • Procedure of interviews • Factors for success • Frequently asked questions • Procedure of phonecalls • Presentation of various application tests • Tips on how to handle tests

  13. IN SUMMARY: TEN RULES • Slides • Simple and comprehensible • “And what for?" • Title = key to the slide • Use pictures • Story • Has to be tailor-made • Clear logic • Structure by means of slides that resume • Titles themselves need to be able to tell the story • If in doubt leave it out • Quality • Check again and again

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