EuroCRIS Action Plan

1. EuroCRIS Action Plan • Organizational Flavor • Leadership • Structure • Membership • Getting the Job Done • Decision Time The key to our success rests with us, one step at a time.

2. EuroCRIS Action Plan –Organizational Flavor • We can have our cake and eat it too. • Structured Organization • Professional Association • Informal Group of CRIS Professionals • Network of Excellences Towards a European Information Space.

3. EuroCRIS Action Plan – Leadership • EuroCRIS Work Group (EWG) • Election • Term(s) of Tenure • Start of Tenure • Chair • Secretary • Treasurer

4. EuroCRIS Action Plan – Structure • Organizational Planning Task Group • Structure • Charter (Constitution) • Mission Statement • Modus Operandi • Legal Framework of EuroCRIS • Financial Mechanism

5. EuroCRIS Action Plan – Membership • Membership • Drive to Increase EuroCRIS Ranks • Dues Collection • Individual • Professionals • Advanced Students • Institutional

6. EuroCRIS Action Plan – Getting the Job Done

7. EuroCRIS Action Plan –Putting One Step Forward • EuroCRIS Work Group (EWG) will serve as the “executive” arm of the group. • A Planning Group will investigate issues of “identity” and “structure”. • Task Groups might be charged, in the future, with service-oriented responsibilities. • Our ranks should be bolstered.

8. EuroCRIS Work Group (EWG) • EuroCRIS Work Group • Financial Management • Financing of Service Provision • Costs of EuroCRIS WG and Task Groups Activities (no salaries or honoraria) • Organizational Development • Professional Development • Public Relations / Communication • Events

9. EWG • EuroCRIS Work Group (EWG) • Permanent • 3 members • Chair • Sets strategy, offers guidance, inspires motivation, engages in PR and marketing, represents EuroCRIS at appropriate meetings, fosters relationships with global CRIS actors, seeks support for activities, and organizes events for the membership, monitors Task Groups • Secretary • Oversees membership issues, maintains documentation, tracks action items, maintains website and organizational databases (internal and publicly-accessible) • Treasurer • Sets out a sound financial plan, maintains bookkeeping, and prepares necessary documentation for fundraising and reporting functions

10. EWG – Potential Duties • Professional Development / Membership • Permanent • EuroCRIS WG • Membership Drive • Members Database • Encourage Involvement of Membership • Staff Exchanges

11. EWG – Potential Duties • Public Relations/Communication • Permanent • EuroCRIS WG • Logo (Branding) • Web Site • Portal • Databases • Best Practices/Solutions • Organizational Brochure • Fortnightly e-Newsletter (Web-Archived) • E-Journal (after sustained EuroCRIS recognition)

12. EWG – Potential Duties • Events • Permanent • EuroCRIS WG • EuroCRIS Meetings • Frequency • Locations • Schedule (One year in advance) • CRIS Conferences • Kassel2002 • Pick next venue/dates

13. EWG – Potential Duties • Events • Workshops and Seminars • Dedicated Event • During Non-Conference Year • At EuroCRIS Meeting • Training/Professional Enhancement Session(s)

14. Planning Group • Organizational Development (Planning) • Ad-hoc • EuroCRIS WG, University Rep, National Body Rep., etc… • Recommendations due no later than two weeks prior to next EuroCRIS meeting • Work Plan • Charter (Constitution) • Mission Statement • Modus Operandi • Legal Framework of EuroCRIS • Registration • Financial Mechanism

15. Task Groups • Pursuant to the recommendations of the planning group, assuming we have one, we might wish to delegate responsibilities to Task Groups. • Some tasks would be done with the EWG, some by their nature could not.

16. Task Groups • Auditing / Internal Review • Nominating / Leadership Cultivation • Research and Projects • Technical Management

17. Task Groups • Auditing / Internal Review • Permanent • 1 member, non EuroCRIS WG • Keeps EWG honest

18. Task Groups • Nominating and Leadership Cultivation • Permanent • 3 members, incl. 2 non EuroCRIS WG • Prepares next generation of EuroCRIS leaders

19. Task Groups • Research & Projects • Permanent • EuroCRIS WG + 2 members • Possible CRIS Activities(Integrated Projects and/or Networks of Excellence) • CERIF Management (& Revision) • CERIF Data Exchange Working Model Design • Thesaurus/Classification Scheme • CGP: Code of Good Practice (Re-Visit) • Best Practices/Solutions Database • Applications, marketing strategies, training ideas, data modeling, etc… • “ERGO” or “CERIS”: Comprehensive (Current) European Research Information System

20. Task Groups • Research & Projects • Potential Research Projects • Benchmarking • Metrics • Networking • Standards • Self-Help • EuroCRIS could serve as a test bed for new local CRIS applications

21. Task Groups • Technical Management • Permanent • EuroCRIS WG + 1 member • Website Oversight • BBS Administration • Database of Best Practices/Solutions

22. Decisions To Be Taken Here & Now • EuroCRIS WG • Who (?) • Duration (Two years?) • Start (Staged end of term, for continuity’s sake) • Chair • Secretary • Treasurer

23. Decisions To Be Taken Here & Now • Nominating and Leadership Cultivation • Two members (in addition to EWG) • Planning Group • Organizational/Identity Issues • As a reminder, please see the following slide

24. Task Groups • Organizational Development (Planning) • Ad-hoc • EuroCRIS WG, University Rep, National Body Rep., etc… • Recommendations due no later than two weeks prior to next EuroCRIS meeting • Work Plan • Charter (Constitution) • Mission Statement • Modus Operandi • Legal Framework of EuroCRIS • Registration • Financial Mechanism

25. Decisions To Be Taken Here & Now • Do we need a budget? • If we will be providing services, we need at least a modest one. • Domain name • Newsletter • Etc… • If so, Should we charge for membership? • Yes, for reasons said during these two days of discussions.

26. Decisions To Be Taken Here & Now • If so, what should the membership dues amount to? • High enough to signal importance and self-esteem, low enough to attract many (Why are not all CRIS2000 attendees members of EuroCRIS?) • Individual membership at 100 Euro • Full-Time Ph.D. Student at 50 Euro • Institutional membership at 300 Euro • Next EuroCRIS Meeting • Date • Venue

27. And at the Next Meeting… • StructureRecommendations of Planning Group are Debated • Charter/Constitution Draft • Mission Statement • One paragraph to be used to describe the organization • Legal Structure Draft • Bank Account • Work Plan Draft • Annual Budget Draft

28. And at the Next Meeting… • Membership Drive Started • On our way to target of 100 dues-paying members by CRIS2002

29. And at the Next Meeting… • Task Groups • Chairs • Memberships • Plans of Action • Communication • BBS established for membership and committees (CORDIS-like)

30. And at the Next Meeting… • Domain Name Registration • www.EuroCRIS.org • Website and BBS • Location(s) • Website Re-Design • Portal onto European Research Information • ERIC: European Research Information Collection • Laugh………..

31. And Good Luck to Us All

32. Discussion Highlights

33. Adamczak • Website needed • Best Practice DB nice idea • EWG decision

34. Alfreda • What is critical to address today?

35. Marga • Staged approach to a professional association • Planning group needed • www.eurocris.org / portal • Need “ERGO” • Enlarge membership • Charge a fee

36. KGJ • Disappointed with slow route for change • CRIS2002 and ERGO and CERIF point to urgency • Today: Install committee of 5-7 members • Five task forces to run in parallel • ERGO • CERIF • CRIS2002 • CGP • Charter / Mission

37. EZ • Membership must be involved • Or else we must remain in same position as today

38. Jostein • Decisions Today • Chair • One year for planning committee • How to implement change from SIG: Special Interest Group to PA: Professional Association • Website at Bergen for one year • Next meeting

39. Soeren • Step by step • “ERIC” portal • Do we need a large association? Not necessarily.

40. Jens • We should make as many decisions today as possible. • We should not wait one year. • Change comes from “pressure” and momentum. We have that now.

41. Vigdis • Staged evolutionary approach • There are many implications to our actions • Institutional approval for participation in organization and on task groups

42. Today’s Decisions? • EWG • Secretary • Marga • Mission Statementdrafting for ratification at next meeting • In interim, each of us should confer with home institutions • Planning group • Mandate to return recommendations of constitutional and structural nature to this forum by November 2001, BEFORE next meeting? • Marga, Eric, Keith, Vigdis

43. Today’s Decisions? • Need for a budget? Y/N • (Membership fee? Y?N) • These two points serve as guidelines to planning group • Leadership cultivation and nominating group • For future task-group memberships • Must work with planning group, in due course • Next meeting • Venue: UK, Rutherford • Date: TBD (October?)

44. Mission Statement – Draft!!! • EuroCRIS is established in Europe to be the internationally recognized point of reference for all matters relating to CRIS: Current Research Information Systems. • EuroCRIS serves its membership and the global research community, and advances the field of CRIS through life-long professional development, the sharing of knowledge, and by fostering a sense of true community. • (Research Information: From data to insight)

45. Objectives • Apply and maintain internationally accepted standards and guidelines, and develop where necessary • CERIF • Build and maintain an RTD thesaurus • Establish a “one-stop shop” portal/gateway to global CRIS • Set up a European database of RTD endeavors

46. Objectives • Adhere to principles of best practice • Include the management of the Code of Good Practice (CGP) • Provide a forum for exploring and exploiting new and emerging concepts and technologies (incl. data quality, standards, etc…) • Nurture a community of CRIS practitioners and users • Addressing the needs of the CRIS user groups