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Supporting Your Church Beyond the Congregation: Annual Conference Insights

Discover the importance of annual statistical reporting, equitable compensation, tax and audit requirements, and other aspects of ministry administration. Ensure your church's financial management aligns with the mission. Learn about insurance, student aid, clergy benefits, and more. Find resources for navigating church finance easily.

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Supporting Your Church Beyond the Congregation: Annual Conference Insights

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  1. Whatever we find to do…we’re • Each year, the annual conference informs each United Methodist congregation of its best estimate of that congregation's fair share of the cost of administering the ministry of the church beyond the congregation. • Our annual conference has been involved in Building Bridges and now we are challenged to continue our journey as we share the love of Christ in Claiming God's Frontiers. • This can happen as we participate in the church's world-wide ministry through our Shares of Ministry.

  2. DISCUSSION • Shares of Ministry/Second Mile Giving • Annual Statistical Reporting • Tax & Audit • Equitable Compensation • Workers Compensation • Property & Casualty/Auto Insurance • Loan Fund • Student Aid • Clergy Benefit Calculations • Church Tax Requirements • Accounts Payable

  3. ANNUAL STATISTICAL REPORTING • Why does statistical information matter • EZRA.GCFA.ORG – pastor holds ultimate responsibility for completion • Each church has 1 account • Site opened each year during the first week of January for the prior year • Instructions are sent to each pastor and posted to web-site • Should be completed by January 31

  4. SHARES OF MINISTRY /SECOND MILE GIVING • Lines 48-57 of the Statistical Reports • Non-submitters penalty • Daycare/Preschool exemption • Calculated amount is compared to their current year’s total shares of ministry – Limitation on Increase/Decrease • Merged Churches • Monthly Church Statements • Treasurer’s Remittance Report • Second Mile Giving – umcmission.org • Check issued and sent from the financial institution

  5. TAX & AUDIT • Internal Controls Review • Goal • Receipts and Disbursements • Tax Reporting • 501(c) 3 - umgroupruling.org/Sales Tax Exemption • Guidelines for Record Retention

  6. EQUITABLE COMPENSATION • Provide by Commission on Equitable Compensation • Grants requested by District Superintendent • Paid directly to church –January – after approval by committee and Jul – 1st week • Church pays full negotiated salary directly to clergy • Questions • – Grant – District Office Payment • – Jane Rosborough- Conference Office

  7. WORKERS COMPENSATION • United Methodist Worker’s Compensation Trust • - Group of 5 United Methodist Entities • - Approved by the State of Pennsylvania as a Self-Insured Group • - PA Group Fund Identification number 5522 • Available to all employees of full ministries of church within Pennsylvania • - Daycares and other ministries – must be fully owned and operated by the church in order to be eligible • Initiating a claim

  8. Property & casualty insurance/AUTO INSURANCE • Property & Casualty Insurance  • Change to your Churches Properties and Automobiles • Reporting an insurance claim • Insurance Claim Checks • Certificates of Insurance

  9. Conference loan fund The Conference Loan Fund is open for Church Loans and Term Investments. Please contact the Finance Office, Sue Adams @717-766-5275 Ext. 3504 or Kim Butler @ 717-766-5275 Ext. 3502

  10. STUDENT AID • Who is eligible: Must be certified candidate for ordained ministry Must attend school approved by University Senate of the United Methodist Church Maintain grade point average at least 2.0 • Service Loan • Regular Loan • 50/50 Match at UM Seminaries • Contact: Rev. Nick Keeney at 717-561-0388 or nkeeney@susumc.org

  11. Clergy benefit calculations • Health Insurance – 2017 rates • 2017 Worksheet 6 - Pastoral Compensation • Pension Calculation • Contribution Election Form - UMPIP

  12. Church tax requirements • Local Taxes • Residency Certification form • Employer Withholding • W2 Reporting • Form 941 filing • form W-3 reporting requirements

  13. ACCOUNTS PAYABLE • Moving Expenses – Policy and Procedures • Income for which 1099’s are required • Volunteer Meeting Expense Form • Staff Expense Form • Request for check

  14. Howto navigate TO LOCATE THE FINANCE PAGE

  15. LET’S START NAVIGATING From the Susquehanna Conference home page there’s several ways to locate our Finance Office page. At the top of the page you will see “About Us” scroll down the page and select Finance & Administration In the center of the Home Page you will see our logo “Finance Office”. Click on the logo and that will also take you our Finance page.

  16. Thank You

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