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Expense Management

Expense Management. Manual expense reports can be difficult to manage…. Time-consuming for both travelers and non-travelers to fill out Inconvenient for approvers to review Expenses not reimbursed when receipts lost Reimbursement process takes weeks.

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Expense Management

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  1. Expense Management

  2. Manual expense reports can be difficult to manage… • Time-consuming for both travelers and non-travelers to fill out • Inconvenient for approvers to review • Expenses not reimbursed when receipts lost • Reimbursement process takes weeks

  3. …and using spreadsheets can get unwieldy • Time consuming to process • Prone to errors • Expensive to audit • Difficult to track costs

  4. Expenses Integrated Expense Management simplifies the process • One site for travel, services and expenses • Full Integration with the Personal Assistant • Single Sign On – no need for multiple passwords or logins • Reports are pre-populated with expense details from the Personal Assistant,corporate cards and personal credit/debit cards

  5. Enforce policy compliance • Track booked versus expensed amounts • Achieve rapid and total adoption • Lower total cost of T&E Automatically populate expense reports

  6. Open Expense Network Choose the expense provider that is best for you • Committed to an open approach to travel and expense integration • Consortium includes Cybershift, Expensewatch, ExpenseWire, Databasics, and SutiSoft • Other vendors can be added bylinking to our API

  7. ExpenseWire Integrated Solution

  8. ExpenseWire “ExpenseWire, seamlessly integrated with the Rearden Personal Assistant, delivered the spend control and user experience that we were looking for.” “A clear winner in terms of total value.” “Road Warrior’s best tool for expense reporting.” “Best in class for the middle markets.”

  9. Benefits for the employee • Import expenses from corporate cards AND personal credit/debit cards • Automatic population of booked travel itinerary information • Get reimbursed faster through direct deposit • Automatic currency conversion for the date of purchase • No more spreadsheets / paper forms

  10. Benefits for the approver • Instant notification via email • View all reports awaiting approval • View extended managers workload • Ability to manage by exception • View receipts on line • Line-item denials • One-click approvals • No more spreadsheets

  11. Benefits for accounting • Comprehensive control • Click-to-pay reimbursement • Rapid deployment • Elimination of duplicate data entry • Dozens of reports and extracts forno extra fees

  12. Expect more… • Encapsulated best practices • Easy and rapid deployment • Great user adoption • Open ecosystem of services • Real customer service

  13. Appendix

  14. Comparison to ConcurFor employees and approvers

  15. Comparison to ConcurFor companies

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