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RDA: Cataloguing in the 21 st century Guest lecture at University College London 2 nd March 2009 Ann Chapman Community and Outreach Team. UKOLN is supported by:. What is RDA?. Resource Description and Access A content standard for: Describing resources

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  1. RDA:Cataloguing in the 21st century Guest lecture at University College London2nd March 2009 Ann Chapman Community and Outreach Team UKOLN is supported by:

  2. What is RDA? • Resource Description and Access • A content standard for: • Describing resources • Enabling access to resource descriptions • Based on AACR2 but not AACR3 • Defines what goes into a catalogue record but not how it is encoded or displayed

  3. Some Related Standards • FRBR = a entity-relational model of the data required to find, identify, select and obtain resources • ISBD = rules that organise the display of a bibliographic description of an item in a catalogue • MARC = communication and exchange format providing a structure for encoding the content of bibliographic and authority data • Dublin Core = metadata schema

  4. FRBR • Functional Requirements of Bibliographic Records • IFLA study; report published 1998 • Entity-relationship model that defines: • Tasks: find, identify, select, obtain • Resource relationships:work, expression, manifestation, item • Entities: people, corporate bodies • Entities: concepts, objects, events, places

  5. ISBDs • International Standard Bibliographic Descriptions • Developed 1969 onwards by IFLA • Defined seven areas of description and their order • Title • Statement of Responsibility • Edition • Resource specific information • Publication details • Physical description • Series information • Notes and standard identifiers

  6. AACR • Anglo-American Cataloguing Rules • A content standard for bibliographic description and access • Bibliographic – not just books • Built on other, earlier sets of rules • Key principles • One principle entry per resource • Catalogue from item in hand • Chief source of information

  7. AACR / RDA timeline • 1967 UK and US editions • 1978 Second unified edition - consistent with ISBDs. Several later revisions issued. • 1997 Toronto conference on AACR2 • 1998 FRBR study • 2004 Start work on AACR3 • 2005 Develop RDA not AACR3 • 2009 RDA launch (provisional)

  8. AACR 2 • Part 1: Description • Chapter 1: General rules • Chapters 2 -12: Resource-type-specific rules • Chapter 13: Analytic entries • Part 2: Headings, Uniform Titles, References • Chapter 21: Choice of access points • Chapters 22 – 26: Construction of access points • Appendices • A: Capitalisation, B: Abbreviations, C: Numerals,D: Glossary, E: Initial articles

  9. What’s wrong with AACR? • Increasingly complex • Lack of logical structure • Mixing content and carrier data • Hierarchical relationships missing • Anglo-American centric viewpoint • Written before FRBR • Not enough support for collocation • Unclear relationship with MARC Format

  10. RDA – The Aims • Rules should be easy to use and interpret • Be applicable to an online, networked environment • Provide effective bibliographic control for all types of media • Encourage use beyond the library community • Be compatible with other similar standards • Have a logical structure based on internationally agreed principles • Separate content and carrier data • Examples – more of them, more appropriate

  11. Who is working on RDA? • Joint Steering Committee (JSC) • 1 representative each from:ACOC, ALA, BL, CCC, CILIP, LC • JSC reps consult with their ‘constituency’ • In UK, CILIP/BL Committee on RDA plus specialist groups (e.g. Rare Books Group, IAML(UK & Ireland) ) • RDA Editor: Tom Delsey • RDA Project Manager: Marjorie Bloss

  12. And also • Task focused working groups • RDA GMD/SMD Working Group • RDA and ONIX Initiative • RDA Examples Working Groups and • DCMI RDA Task Group

  13. How is RDA being developed? • Draft – (responses – revised drafts – further responses, etc.) – acceptance • Latest draft released 17 Nov. 2008;responses to date from: • ACOC, ALA, BL, CCC, CILIP, LC • France, Germany, New Zealand, Norway, Spain, Sweden • ISSN International Centre • Final product – the publishers (ALA, CILIP, CLA)

  14. RDA Timelime • 2005 • Prospectus issued • Draft of chapters relating to description • Content and carrier studies • 2006 and 2007 • Further drafts of chapters on description and access • Work on appendices and glossary • 2008 • Draft issued in PDF format in November • 2009 • First public view of online product - late February 2009?

  15. RDA Outline Structure • Introduction • Attributes • Sections 1 to 4 (chapters 1 to 16) • Relationships • Sections 5 to 10 (chapters 17 to 37) • Appendices A to M • Glossary

  16. What will RDA look like? - 1 • Section 1: Recording manifestation and item attributes • Ch. 1 General guidelines • Ch. 2 Identifying manifestations and items • Ch. 3 Describing carriers (technical description) • Ch. 4 Providing acquisition and access information (terms of availability, etc.)

  17. What will RDA look like? - 2 • Section 2: Recording attributes of work and expression • Ch. 5 General guidelines (incl. construction of access points for works and expressions) • Ch. 6 Identifying works and expressions (e.g. uniform and collective titles, etc.) • Ch. 7 Describing additional attributes of works and expressions (incl. nature and coverage of content, intended audience, etc.)

  18. What will RDA look like? - 3 • Section 3: Ch. 8, 9, 10, 11Recording attributes of person, family and corporate body (= name headings) • Section 4: Ch. 12, 13, 14, 15, 16Recording attributes of concept, object, event and place (= subject headings) • Section 5: Ch. 17Recording primary relationships between work, expression, manifestation and item • Section 6: Ch. 18, 19, 20, 21, 22Recording relationships to persons, families and corporate bodies associated with a resource

  19. What will RDA look like? – 4 • Section 7: Ch. 23Recording subject relationships • Section 8: Ch. 24, 25, 26, 27, 28Recording relationships between works, expressions, manifestations and items • Section 9: Ch. 29, 30, 31, 32Recording relationships between persons, families and corporate bodies • Section 10: Ch. 33, 34, 35, 36, 37Recording relationships between concepts, objects, events and places

  20. What will RDA look like? - 5 • Appendices A: Capitalisation B: Abbreviations C: Initial articles D: Record syntaxes for descriptive data (ISBD, M21, DC) E: Record syntaxes for access point control data F: Additional instructions on names of persons G: Titles of nobility, rank, etc. H: Conversion of dates to Gregorian calendar J, K, L, M: Relationship designators Glossary Index

  21. Using RDA • First analyse the resource being described • What is the content type? • Held in what carrier form? • Which audience is it intended for or primarily used by? • To what other resources is it related? • To which persons, families or corporate bodies is it related? • To what concepts, events and places is it related?

  22. One rule for all … Mostly: • Rules apply to all content types • Rules apply to all media types With • Examples of application to specific content and media Occasionally: • Rules apply to specific materials or contexts

  23. Words, words, words … • Can look opaque or ‘going round in circles’ • Trying to avoid reference to specific content and carriers • Hope to improve wording over time “Use as the preferred source ofinformation a source forming part of the resource itself that is appropriate to (a) the type of description and (b) the presentation format of the resource” Means: • Comprehensive or analytical description • Multiple pieces, early print, moving images, or ‘all other materials’

  24. RDA – What will it be? • Initially an online resource • Complete text • Pricing, subscription, etc. - still not decided • Potentially: • Concise text • Tailored texts (law, music, serials, etc.) • Training resource • Incorporated into LMS cataloguing modules • Loose-leaf print version(s)

  25. Beyond RDA RDA aims to be: • Independent of communication formats • UNIMARC, MARC, MARCXML, MODS/MADS • DC, EAD, ISBD, VRA, MPEG7 • Compatible / better aligned with other similar standards, for example: • Archives: ISAD(G) • Museums: Cataloguing Cultural Objects

  26. RDA and MARC 21 • Mapping RDA and MARC 21 • Report issued in Nov. 2006 and discussed at MARBI Midwinter 2007 • How will RDA impact on MARC 21? • New fields / subfields now being added • How will MARC 21 impact on RDA? • Identification of data provisions in MARC 21 that were not in early draft of RDA • This fed into RDA development process

  27. Looking into the crystal ball • FRBR • Potential influence on development of cataloguing systems • Authority records, uniform titles, work records • OPACs • Multiple interfaces for different audiences • Enhance for accessibility - supports all users • Links (actual resources, restrictions, supporting or associated resources) • RDA • Use outside the library domain

  28. Contact details • Ann Chapman • a.d.chapman@ukoln.ac.uk • http://www.ukoln.ac.uk/bib-man/

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