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Data Requirements: Clarifying common confusions

Data Requirements: Clarifying common confusions. Data Requirements: Clarifying Common Confusions. Session Objectives To review and understand common errors in reporting To share changes that have been make in the “Prep Tool” to address common confusion. Data Requirements- ‘ALL Services’.

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Data Requirements: Clarifying common confusions

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  1. Data Requirements: Clarifying common confusions From choice, a world of possibilities

  2. Data Requirements: Clarifying Common Confusions • Session Objectives • To review and understand common errors in reporting • To share changes that have been make in the “Prep Tool” to address common confusion Footer Text

  3. Data Requirements- ‘ALL Services’ Totals of two numbers already in the system should NOT be entered • The system (eIMS) calculates all sums of services- if you enter totals of data sub-categories, causes a double count and inflates your service numbers. Footer Text

  4. Data Requirements: How to choose detail reporting vs. ALL or Other Choosing detail vs. ALL (Contraceptive Services) • If you do have detailed information, enter it into the detailed services • If you do not have detailed information, enter into the ALL serviecs category Choosing detail vs. Other (SRH non-contraceptive & non-SRH Services) • If you can’t find where to enter a certain service, you can use the Other category within a service type If you don’t have detailed data available on a type of service, enter the services of that type into Other • If you can’t disaggregate services into the detail categories, put the aggregate into Other Footer Text

  5. Example 1: Choosing Detail reporting vs. ALL Example: You collect data in detail on your HIV counseling services. The MA provided 200 pre-test counseling, 160 post-test counseling, of which 15 are post-test counseling for positive results. You do NOT collect age data on HIV counseling services. Please fill in the spreadsheet: Footer Text

  6. Example 2: Choosing Detail reporting vs. ALL Example: You do not collect data in detail on your geriatric services, but you know that you provide 25 consultations, and 40 total services. Please fill in the spreadsheet: Footer Text

  7. Example 3: Choosing Detail reporting vs. ALL Example: You provide general FP counseling- to 3,500 youth and 4,000 adults. Some of these counseling services cover the topics of HIV/AIDS and dual protection, but you don’t know how many. Please fill in the spreadsheet: Footer Text

  8. Items Provided & Referrals: NO DETAIL REPORTING • Use ‘ALL Services’ row to enter all Items Provided and Referrals data • Not reported with detailed services • Not reported by Age Footer Text

  9. Confusion with Contraceptive Counseling Method Specific Counseling- VSC only General FP Counseling: If a client is counseled on a range of methods but does NOT accept a method Footer Text

  10. Initial Consultation discussion Initial Consultation: First contraceptive service provided to a client at an MA service delivery point by a service provider. • Includes counseling regarding a range of methods • Results in acceptance of a method- If no item accepted, classify as FP General Counseling • Even if client has received contraceptive services before, outside of the MA, the 1st contraceptive service at the MA is initial consult. Discussion Questions: • Do you capture ‘Initial Consultations’ through your data collection system? If not, can you? If not, what is preventing you from collecting this data? • Is this concept different that New User? Footer Text

  11. Confusion reporting on Contraceptive Services Voluntary Surgical Contraception • Number of surgeries is used to collect CYP • New Users and Number of Surgeriesboth need to be entered (even if # surgeries = # New Users) FAB Methods • Number of services and new users should be reported • Items provided NOT reported Footer Text

  12. Confusion with Units of Measure New User: • The earlier terminology called ‘new acceptor’ remains conceptually same as ‘new user’. • Synonymous with Initial Consult • VSC exception Age: • If a client comes to a Member Association SDP for a service before and then after his or her 25th birthday, the first will be recorded as a service provided to a young person, the second will not. Footer Text

  13. Confusion with Units of Measure Services: • Visits vs. Services.Sometimes the terms ‘visits’ and ‘service provided’ are confused. We no longer use the term ‘visits; a client can receive more than one service per visit, and it is the total number of services provided that should be recorded.   • In the past, a visit was defined as the number of times a person enters a clinic or a provider goes to a client Referrals: • External vs. internal referrals (report external referrals only) Footer Text

  14. Resources about Service Detail When you are not sure what detailed services mean (ie, therapy, termination, surgery, consultation, diagnostic, etc.) or how to enter them, resources include: • Service detail codes, names and descriptions • Service Definitions sheet • The Evaluation team at the Regional Office Footer Text

  15. Questions? Footer Text

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