Project Management Templates for Airport & FAA Funded Projects

1. Project Management Templates for Airport & FAA Funded Projects Federal Aviation Administration Airports Division Partnership Conference March 2009 Richard Compton Senior Program Manager for Aviation Jacobs Engineering Group Inc. 817-735-6776

2. Introduction • Significant Airport Projects • ….I am amazed at the amount of things that one has to know, understand, plan for, mitigate, establish, integrate and change to make the project work… • …It is so much more than I even considered! • ….I have worked around this stuff for years and did not know that… • … How do I start…and with whom?

3. Overview • Consultants and Contractors routinely use Project Management Templates to plan and manage their large projects • How you are going to place concrete in a green field is pretty straight forward! • Doing it in an operational airport environment is significantly more difficult! • Airport & FAA funded projects have broad stakeholder interest and reporting requirements that can complicate your project’s schedule and outcome! • FAA Systems, Services and Processes are so unique and specialized you will need help! • Hopefully the opportunities that I have had and are sharing in this presentation, will help your future planning, construction and commissioning processes!

4. DFW Runway Extensions & Terminal Development

5. IAD 4th Runway Project NOAA ARFF Runway 1C / 19C Runway 1L / 19R Runway 1L / 19R VAULT Runway 12 / 30 Runway 1R / 19L ATCT

6. OEP Airports • Operational Evolution Plan • 10 Year Plan for Operational Improvements • Top 35 Airports in the US • Emphasis is on • Reducing congestion and • Providing Capacity ! • Runways, Runways, Runways • Priority for FAA Funding • Active Involvement & Oversight by FAA

7. OEP Capacity Tracking – Example

8. FAA Project Management Involvement • Types of Projects and Involvement • New Runways • Runway Extensions • Instrument Procedures • Temporary NAVAIDS • Relocation of FAA Systems & Services • Significant Terminal Development • FAA Systems, Services & Instrument Procedures • Threshold Displacement • Instrument Procedures • Temporary NAVAIDS • General Rehabilitation of Pavements • Aprons • Taxiways • Runways

9. Expectations • Expectations; • Client • On-Time & Budget !!! • Airlines • No impact to their Operation !!! • FAA • No impact to their; • Systems & Services • Aircraft Operations • Line-of-Sight • System Safety • Other Stakeholders • TSA • Security & Access Control • Tenants • Access & Operations Impact • Passengers

10. Commissioning Concepts • Purpose • Commissioning is the systematic process of achieving, verifying, and documenting the performance of systems and services to meet or exceed design requirements. • Goal • Provide a safe and successful transition from the design, construction, installation of facilities/equipment and services, to long-term ownership and operation. • Responsibilities • All employees and stakeholders have essential roles and responsibilities in actively participating in the commissioning process.

11. Funding Planning Design Procurement Construction Operational Use CM Consultant #1 Consultant #2 Contractor Sub Sub Sub Sub Sub Sub Commissioning & Project Development Commissioning Firm / Agent Procurement & Code Funding Planning CM Ops Design FAA FAA FAA FAA FAA Bldg. Stds.

12. Commissioning Agent • Purpose • Coordinate & Facilitate the Commissioning Process • Goal • Confirm & Document the 4th Runway Facilities meet their functional and performance requirements. • Responsibilities • Primary • FAA Facilities, Systems & Services, Flight Inspection, JAI, and FAA Non-Federal System Take-Over • Secondary • Obstruction Survey Processing, IAP Development & Publication, • Additional • SMGCS Approval, 139 Approval, MWAA Facilities & Services

13. Subcommittees • #1 NAVAIDS & Early Milestones • Chairman – • #2 MWAA Facilities • Chairman – • #3 New ARFF Station (#304) • Chairman – • #4 NOAA Facilities Relocation • Co-Chairman – • Co-Chairman – • Co-Chairman –

14. Subcommittee Project Elements • #1 NAVAIDS & Early Milestones • NAVAIDS • Equipment procurement • Establishment of facilities • Installation of equipment • Tune-up, Checkout & Verification • Deliverables • Acceptance • Transfer Equipment to FAA • Early Milestones • Instrument Procedure Development & Implementation • Ohio University Initial Flight Inspection • Re-designation of Runway 1C / 19C • FAA Flight Inspection • Acceptance and Turn-over to FAA • 4th Runway Commissioning

15. Subcommittee Responsibilities • Sub-Committees should: • Provide an Overview of their Project • Project’s Installation, Integration & Operation requirements • Detailed schedule for Milestones & Deliverables • Develop a List of Deliverables • Identify, at a minimum; • List of required as-built record drawings • Manuals • Warranties • Spare Parts • Accountable Property (equipment listings) • Training

16. The Big Picture Project Management & Schedules

17. OEP & Runway Template Action Plan (RTAP) • RTAP Developed from an Internal FAA Project Management perspective • Federal Funds >>>>Obligations • Reviews; • Quarterly senior management briefings (FAA & Airport Sponsor) • Ongoing reviews to evaluate results and accomplish near-term tasks • Early identification of issues with development of mitigation strategies • Links to FAA budget and work plan prioritization processes • Comprehensive set of tasks that must be considered when commissioning a new runway • Spans from initial planning through runway commissioning with full operational capability • Assigns accountability to airport and FAA • Integrates “systems” checklist and schedules • Defines interdependencies and critical path • Provides reports on status and issues (RED – YELLOW – GREEN ) • Date Constrained: Current, Last & Original • Numerous Tasks Identified for FAA and Airport Sponsor • But still somewhat generic on Specific Details

18. RTAP Responsibilities by FAA Organization • Airports (ARP) • Master Planning • Aviation Demand Forecast • Benefit / Cost Analysis • Environmental Impact Statement (EIS) • PFC & AIP Funding • Review and Approve Runway Plans and Specifications • Review and Approve Runway Construction Safety Plan • Review and Approve Runway Marking and Signing Plan • Update Airport Master Record (5010) • Update Airport Facility Directory (AFD) • Complete Final Certification Inspection (FAR Part 139) • Air Traffic (AT) • FAA Facilities and Equipment Requirements • Identify Changes to Airspace and Procedures • Evaluate Line of Site Impacts • Environmental Impact Statement (EIS) • AT Staffing and Training Plans • Monitor AT Budget Submissions • Review Relationship of Airspace and Procedures to National Airspace Redesign (NAR) • Refine Airspace and Conduct Informal Airspace Mtgs • Conduct Formal Aeronautical Study • Chart Airspace (Class B or C) • Video Map Changes • Controller Training on New Airspace, Procedures, and Equipment • Issue Transmittal Letters for STARS, DPs, and SIAP procedures • NAS Implementation (ANI) • Environmental Impact Statement (EIS) • Track F&E Budget Submissions • New Facilities: • - Develop Individual F&E Equipment Schedules • - Perform Civil Design and Electronic Engineering • - Site Selection • - Land Leases • - Power Service • - Request and Obtain Frequencies • - Order Equipment • - Evaluate contract bids • - Contractor Acceptance Inspection (CAI) • - Equipment Installation • - Flight Inspection • - Training • - Joint Acceptance Inspection (JAI) • - Commissioning of all Associated Facilities • Logistics (ARC) • Execute Land Leases and all Service and Construction contracts • Issue Notice to Proceed for Construction • Complete Capitalization and Closeout • Flight Standards (AFS) • Review and Approve SMGCS Plan • Approve All Waivers, NCPs, and Modifications to Airport Design Standards • Approve Low Weather Operations for the Runway • Airway Facilities (AF) – Technical Operations • FAA Facilities and Equipment Requirements, • Environmental Impact Statement (EIS) • AF Staffing and Training Plans • Identify Facilities to be Decommissioned • Monitor AF Budget Submissions • Establish Reimbursable Agreements • Review Non-Fed Packages • Request Frequencies • Request and Obtain Identifiers for Runway • New Facilities: • - Determine Necessary Operational AF Equipment, Test & Work, Spares, • - Approve NAS Change Proposal (NCP) • - Determine Requirements for Environmental • Assessment (EA) and Accomplish EA • - Determine Requirements for HAZMAT and OSHA and Accomplish EDDA(s) • - Complete Training (Operations and Maintenance) • - Joint Acceptance Inspection (JAI) • Flight Procedures (AVN) • Feasibility Study for Instrument Flight Procedures • Identify Instrument Flight Procedures Waivers (TERPS) • Design and Flight Check of STARS, Departure Instrument Procedures and Standard Instrument Approach Procedures (IAP) • Publish STARS and DP Charts • Complete Flight Check for all Required Systems • Runway Safety (ARI) • Assess procedures and runway / taxiway designs relative to runway safety • Legal (AGC) • Prepare EIS Documents and Briefs for Legal Challenge • Terminal Business Service (ATB) • Prioritize and allocate the necessary project funds • Ensure that implemented terminal capabilities are consistent with customer needs • Military • Review and comment on the impact of new or modified facilities or airspace on military operations

19. RTAP Template Tasks - Abbreviated • The RTAP Template has over 800 line items

20. RTAP Template Task Listing - Example

21. RTAP Template Task Listing - Example

22. Integrating Contractor Activities

23. With FAA System/Service Activities

24. FAA System Activities

25. FAA System Activities WME All Weather Stuff KFCX NEXRAD (IAD) KLWX NEXRAD IAD TDWR Aircraft within 15nm of an airport WME NCEP NWS TWIP ADW TDWR ~Airlines WME FBWTG DCA TDWR ITWS NFU ARINC Web WME Herndon ATC System Command VOLPE BWI TDWR IAD ATCT DCA ASR-9 Potomac ITWS Product Generator DCA ATCT IAD ASR-9 BWI ATCT CHO ASR-9 ADW ATCT MRB ASR-9 ADAS PHL ASR-9 Leesburg ARTCC RIC ASR-9 NY ARTCC NLDN ASOS AWOS ACARS MDCRS MDT ASR-9 ADW ASR-9 BAL ASR-9

26. FAA System Activities VOLPE Potomac ITWS Product Generator DCA ATCT SD BWI ATCT SD ADW ATCT SD TDWR Product Data IAD ATCT SD SD IAD TDWR Product Data TDWR Product Data TDWR Product Data SD ACE-IDS Displays ITWS Ribbon Displays TDWR Product Data ACE/IDS Processor ITWS Ribbon Displays ACE-IDS Displays ACE-IDS Displays ACE-IDS Displays ACE-IDS Displays ACE-IDS Displays

27. ILS Template

28. Off-Set Localizer Template

29. Coordination Templates

30. 1 2 3 4 5 6 7 8 9 10 11 12 13 Site Prep Site Prep Install Install FI FI Runway 18R Extension Construction Time Site Prep Install Integrated Activities – It’s More than Just You! 1/24/02 12/26/02 11/28 11/27 10/30 10/31 6/13 2/19 4/18 7/11 3/21 5/16 2/21 10/3 1/23 1/22 12/25/03 10/2 8/8 9/5 Chart Dates 8/7 9/4 18L Site Prep Install FI 18L – LOC, GS, MALSR 36R Site Prep Install FI 36R – LOC, GS Runway 18L Extension FAA Design OBA 36L Site Prep FI Site Prep Install Install FI RW 36L – Off –Set LOC 36L – GS, LOC 36L – OS LOC 18R Site Prep Install FI 18R –Temporary PAPI, REIL RW 18R – Displaced Threshold 18R – GS, LOC, ALSF Runway 18R Extension 36L Site Prep Install FI 36L – ALSF II ALSF II Establishment IAH Runway 26R CAT II/III 26R – GS, LOC, ALSF IAH Runway 8L CAT II/III 8L – GS, LOC, ALSF Thanksgiving Moratorium 11/17-27 ? Chart Date Christmas Moratorium 12/19-1/6 ? 56 day Chart Dates are in Bold NOTE: Timelines are for general discussion only Equipment Delivery Date 28 day Chart Dates are not bolded

31. Capacity & Stakeholder Impacts Timeframe Thursday 10/3 10/10 10/17 10/24 10/31 11/7 11/14 11/21 11/28 12/5 12/12 12/19 12/26 1/2 1/9 1/16 1/23 1/30 18R 36L Thanksgiving Day 11/7 11/14 11/21 11/28 12/5 12/12 18R 36L IAP Publication (Approaches Avail) ILS Z RWY 36L (On-Center LOC) ILS Y RWY 36L (Off-Set LOC) AT Clearance Issued for “Z” Active and “Y” N/A Declared Distances Published • RWY 18R Threshold • Displaced 1,000’ South • RWY 18R ALSF & GS OTS • RWY 18R PAPI & REIL Active for Displaced Threshold • RWY 18R LAHSO Relocated from TW “B” to TW “WR” • Declared Distances Adjusted IAP Publication (Approaches Available) ILS Z RWY 36L (On-Center LOC) ILS Y RWY 36L (Off-Set LOC) AT Clearance Issued for “Y” Active and “Z” N/A Chart Date Thanksgiving Moratorium 11/22 - 12/6 ? 56 day Chart Dates are in Bold Christmas Moratorium 12/19 - 1/6 ? NOTE: Timelines are for general discussion only

32. IAD Commissioning Template

33. IAD Commissioning Template Project Status Project Phase – Task & Activities On Schedule (green) Caution – falling behind, needs assistance (yellow) ALERT – Late & needs immediate attention (red) Completed (blue) Not Scheduled (white) Ohio University Flight Inspection (green) Runway 1C / 19C Re-Designation (yellow) Runway 1L / 19R FAA Flight Inspection (red) Runway 1L / 19R 4th Runway Commissioning Tasks (black)

34. IAD Commissioning Template

35. IAD Commissioning Template

36. IAD Commissioning Template

37. 2 3 1 4 Setting up Graphical Indicators

38. Summary • Commissioning Process – a MUST! • Independent assessment, counsel and facilitation • Ensures a Systems Approach • Helps identify issues and requirements early • Essential for on-time delivery • Important to be involved for the entire project duration • Start Early and with the End in Mind • Templates - What ever works for you! • You will need a a minimum: • Checklists • Task Relationships & Dependencies • Who has the action • Timeline

39. Thank You!! Richard Compton Senior Program Manager for Aviation Jacobs Engineering Group Inc. Fort Worth, Texas 817-735-6776 office 817-395-3823 mobile richard.compton@jacobs.com