Freight Solutions for the London 2012 Games

1. Freight Solutions for the London 2012 Games

2. Chairman’s welcome and introductionTheo de PencierChief Executive, FTA

3. Our sponsors today are

4. Chairman’s welcome and introductionTheo de PencierChief Executive, FTA

5. Today’s programme: Olympic games 72 days to go Sector Workshops Olympic Advice Surgery

6. Freight Solutions for the London 2012 Games

7. Peter Hendy Commissioner, Transport for London

8. Freight Solutions for the London 2012 Games

9. Ian Wainwright Head of Road Freight Management Programme, TfL

10. FTA Olympics Conference – 16th May 2012 2012 Freight: The Final Push

11. Timeline

12. “a summer like no other” 11 million ticketed Olympic and Paralympic spectators 1 million Royal Wedding 90,000 FA Cup Final Up to 20 million more at road events, torch relay and other celebrations 500,000 London Marathon 450,000 Wimbledon fortnight 12

13. Impact focussed at certain times and places Roads Tube 70% unaffected 65% unaffected

14. Nationwide publicity campaign GetAheadoftheGames.com

15. Getaheadofthegames.comDetailed road ‘hotspot’ maps for each day

16. ...and the rail “hotspots”

17. Road Network

18. Olympic Route Network (ORN) Paralympic Route Network(PRN) • Allows Games Family (athletes/officials/media) to get to events on time • The ORN accounts for only 1% (109 miles) of London’s roads. • ORN/PRN will only operate when and where they are needed • The majority of the ORN/PRN will be open to all traffic.  • In some sections of dual carriageway, one lane will be reserved for the Games Family traffic • Games lanes generally operate from 6am – Midnight • Games lanes live from 25th July

19. How will the ORN work? • Proposed road changes will operate 24 hours a day unless otherwise stated • Parking, loading and waiting controls remain unaltered unless otherwise stated • Time required for installing and removing some physical measures • Active Traffic Management • Variable Message Signs – to let you know what is going on

20. Road Events and The AORN • Alternative Olympic Route Network (AORN) will be used by Games family vehicles when road events are taking place • Alternative routes will be open to general traffic • Limited temporary traffic changes but will include changes to traffic signal timings • Lower impact than ORN/PRN • But: • The AORN may be used for unplanned situations (in the case of an accident occurring on the ORN, for example)

21. Enforcement/Compliance on the ORN • On Street Enforcement – High visibility, uniformed presence to enforce Games Lanes and parking and loading regulations • Camera Enforcement – Enforcement of Games Lanes and other moving traffic contraventions • Vehicle Removals – Rapid response service to clear the ORN of vehicular obstructions • Penalty charge – remains as current

22. Delivering Around Venues Local Area Traffic Management and Parking Plans (LATMPs) around competition venues to prevent spectator parking Managed by LOCOG Vehicle Permit Checks (VPC) if drivers have the appropriate ID/paperwork they should be able to pass www.london2012.com/local-residents

23. Olympic Torch Relay • The Olympic torch relay is a National Event over 70 days, starting this Saturday • The Torch arrives in London on the 21st of July. • Avoid disruption, by making all possible deliveries ahead of this time, not simply ahead of the Opening Ceremony on the 27th of July • Check the dates and route of the torch relay to see how it might affect your operation www.london2012.com/olympic-torch-relay

24. Security protocols during summer 2012 • For day-to-day business during the Games and passing through a LOCOG Vehicle Permit Check (VPC) your drivers need to be in possession of: • Driver licence photo card, • Headed company note paper with letter saying that the named driver is employed by the company, this letter must include a contact number for any queries, and • A delivery note or manifest (or PDA) with a delivery address identified.

25. Information

26. www.tfl.gov.uk/2012freight • Direct freight information • Frequently updated with latest information • Containing: • information on how to operate in Games time • Games Time case study examples • Downloadable data • Links to further information [Insert Screen print]

27. Website Tools • Mapping • ORN maps • Strategic and local level • Route delay information • Congestion hotspot maps • Data • Available as Postcodes and data feed • Identify which areas impacted • Can be used with routeing software • Updated as more information becomes available • ‘How to’ guide

28. Working with regulators • Operator licence conditions • Apply early to Traffic Commissioners for temporary changes • London Lorry Control Scheme • The Scheme is not being suspended during Games time • Follow London Council’s 6 Point Plan for the Games • Apply for permits via the LLCS website • Consider applying for special routeing exemption • Find out more at www.londonlorrycontrol.com/2012games

29. Out-of-hours restrictions • Code of Practice finalised • Planning Conditions • Noise Nuisance • Alcohol licensing • Consider each location to minimise disturbance • If in doubt, talk to boroughs: Single point of contact within Boroughs available on TfL website now • Use the Code of Practice when making all out-of-hours deliveries

30. ‘Roads Visualiser’ – next week • Will enable road users to see how the areas where they deliver and collect from, work and visit will be affected • An interactive map, searchable by postcode, will highlight planned changes to the road network • Suspended turns; • stopping restrictions; • pedestrian crossing changes; • changes to parking and loading; and • Games Lanes. • Road race routes will also be shown

31. Freight Journey Planner • Freight Journey Planner (FJP) • Initial release next week with available data • Users input start time, date, origin and destination of journey, with details of their vehicles • FJP finds appropriate route for that size of vehicle on the time/day selected • Shows nearest legal on-street loading areas to any specified delivery point

32. Real Time Information • Real time info is Available NOW! • Radio broadcasts • Highways Agency • www.highways.gov.uk/traffic • TfL Traffic News • www.tfl.gov.uk/trafficnews

33. Real Time Information • Real time info is Available NOW! • Radio broadcasts • Highways Agency • www.highways.gov.uk/traffic • TfL Traffic News • www.tfl.gov.uk/trafficnews

34. Real Time Information • Real time info is Available NOW! • Radio broadcasts • Highways Agency • www.highways.gov.uk/traffic • TfL Traffic News • www.tfl.gov.uk/trafficnews • Games Time • Twice daily email bulletins • Further emails with any significant changes to the road network that may impact your business.

35. Personalise your information

36. Solutions

37. The 4 Rs, the simple message • Reduce - pre-order, preventative maintenance • Re-time - out-of-hours deliveries, change delivery day • Re-route - change drop order or depot • Revise mode - collect from store, deliveries to staff

38. What’s right for your business? • One size doesn’t fit all - not all of theses solutions will apply to your business • Depends on: • Location • Sector • Commodity • Communication with your customers and suppliers is key to facilitate changes in operations

39. Plan and Act Now! • Use the information online, including ‘how to’ Guide, data, postcodes etc. • Work with your supply chain and your customers • To register for Games time freight email bulletins freight@tfl.gov.uk • For the latest up to date information and advice please visit the TfL Games website: • www.tfl.gov.uk/2012freight

40. Freight Solutions for the London 2012 Games

41. Sarah Bell Traffic Commissioner for Olympics

42. Traffic Commissioners for Great Britain Sarah Bell Traffic Commissioner for the West of England and Lead Traffic Commissioner for the Olympic and Paralympic Games

43. Operator Licensing and the Games • Senior Traffic Commissioner document No. 4A – Operating Centres and Related Applications, Olympic and Paralympic Games 2012 • http://www.dft.gov.uk/publications/traffic-commissioners-olympic-planning • Olympic planning advice letter from the Traffic Commissioners • Olympic FAQs • Self assurance questionnaire

44. Freight Solutions for the London 2012 Games

45. Don Cannon Major Projects Interface Manager, Olympic Delivery Authority

46. Freight Transport Association Conference: Freight Solutions for the London 2012 Games Venues Outside of London Don Cannon Olympic Delivery Authority Major Projects Interface Manager

47. Overview • Keep London and the UK moving • London (inside M25) delivered by TfL • Outside London delivered by ODA • Ensure businesses aware of Games impact and plan accordingly • Promote the ‘4Rs’ • Reduce (the amount of material being moved) • Retime (making deliveries outside of Games Restrictions, including at night) • Reroute (around Games-time restrictions and/or to alternative delivery points) • Revise mode (including different size vehicles) • Joined-up planning between customers and suppliers

48. Out of London Locations • Linked to London by ORN (except Football Stadia) • Generally, impacts reduced due to fewer and shorter sessions • Local Area Traffic Management & Parking Plans • Provides a safe environment around venues • Keep traffic moving • Residents and local businesses can go about day-to-day activity as far as practicable • www.london2012.com/local-residents/local-access-and-parking-plans/

49. Eton Dorney • Olympic Rowing and Canoe Sprint 28 July – 11 August • Paralympic Rowing 31 August – 2 September • 0930 to between 1115-1410hours • Susceptible to weather • Athletes accommodated at Royal Holloway College • Potential morning rush hour impacts on Slough Trading Estate • Some banned turns and waiting and loading restrictions • Harvest time for farmers

50. Eton Dorney – LATM&P