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2013 BUDGET UPDATE PRESENTATION OCTOBER 9, 2012

2013 BUDGET UPDATE PRESENTATION OCTOBER 9, 2012. MONROE COUNTY BOARD OF COMMISSIONERS R. LaMar Frederick, Chairman William D. Sisk, Vice-Chairman Michael Bosanac, Director of Administrative Services.

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2013 BUDGET UPDATE PRESENTATION OCTOBER 9, 2012

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  1. 2013 BUDGET UPDATE PRESENTATION OCTOBER 9, 2012 MONROE COUNTY BOARD OF COMMISSIONERS R. LaMar Frederick, Chairman William D. Sisk, Vice-Chairman Michael Bosanac, Director of Administrative Services

  2. OUTLINE OF PRESENTATIONUpdate of what was provided in 9/25/2012 Preliminary Budget to Board of Commissioners • WHERE WE STAND TODAY (10/09/2012) on 2013 BUDGET + 2014 PROJECTIONS • WHAT FIGURES, DATA AND OTHER UNKNOWNS ARE YET TO BE INCLUDED IN BUDGET • MAJOR CHANGES SINCE LAST UPDATE • OUTCOME OF BUDGET MEETINGS WITH DEPARTMENTS/OFFICES • FRAMEWORK TO NARROW THE SHORTFALL FOR THE 2013 BUDGET APPROXIMATELY 15-20 MINUTES

  3. 1. WHERE WE STAND TODAY: 2013 & 2014 BUDGETS AS OF 10/09/12 20132014 REVENUES: $40,575,317 $41,036,080 EXPENDITURES: $41,327,004$41,328,073 SHORTFALL $751,687$291,993

  4. 2. BUDGET UNKNOWNS • HOW TO CLOSE THE SHORTFALL GAP? A. ADDITIONAL COST REDUCTION MEASURES? • BOARD DISCRETION B. OTHER ALTERNATIVES? • BOARD DISCRETION

  5. 3. MAJOR CHANGES IN 2013 BUDGET SINCE LAST PRESENTATION 1. ADDED $150,000 OF REVENUE FROM PROPERTY FORECLOSURE FUND 2. INCORPORATED CUSTODIAL DIVISION CHANGES SAVING $71,514. BUDGETED $10,000 OF SAVINGS FOR TETHERING 3. ADJUSTED PROPERTY/LIABILITY RATES TO GF OF $192,374 SAVINGS 4. FINALIZED LAST FRINGE RATES FOR ALL PROGRAMS

  6. MAJOR CHANGES CONTINUED 5. UPDATED CONTRACTUAL DEPUTY SHERIFF REVENUE-$67,011 6. INCORPORATED PERSONNEL COMMITTEE CHANGES W/NO GF COSTS & ANY SAVINGS. GF COSTS WILL ADD TO SHORTFALL BY $62,901 7. RECORDED CONTRA-CONTINGENCY ($196,104) FOR CBA PROVISIONS 8. RECORDED CONTRA-CONTINGENCY ($152,542) FOR ADDITIONAL CBA PROVISIONS

  7. 2008 vs. 2013 BUDGET PIE

  8. 2008 vs. 2013 BUDGET PIE (2)

  9. 4. OUTCOMES OF DEPARTMENT BUDGET MEETINGS • CONDUCTED BUDGET REVIEW MEETINGS WITH EVERY OFFICE WHO REQUESTED ONE-NOT ALL DID • MINOR LINE ITEMS ADJUSTMENTS & MOVED AMOUNTS BETWEEN LINE ITEMS • DIFFERENCES IN LINE ITEMS—RELATED MORE TO STAFFING LEVELS • FINAL BUDGET ACTION—BD. OF COMMISSIONERS

  10. 5. FRAMEWORK TO NARROW SHORTFALL-Efforts to date 1. REVIEWED REVENUES SEVERAL TIMES & ALL REVENUES ARE FINANCE FINAL AMOUNTS 2. REVIEWED ALL EXPENDITURES WITH DEPARTMENTS. FINAL DEPT. REVIEWS DUE IN FINANCE 10/11/12.

  11. FRAMEWORK CONTINUED 3. STAFFING CHANGES YEAR OVER YEAR INCLUDE: REDUCTION OF 2 CUSTODIANS Disability retirement Regular retirement REDUCTION OF 2 DEPUTY SHERIFFS Layoff-School Resource Officer Contract ended by two (2) schools

  12. FRAMEWORK CONTINUED 4. CONTINGENCY ACCOUNT: NEGATIVE BALANCE-FORCES COUNTY TO ACT & ACHIEVE TARGETS 2012 ADOPTED BUDGET $42,550,885 2013 BUDGET @ 10/9/12 $41,327,004 LESS THAN LAST YEAR $1,223,881

  13. BUDGET ACTION PLAN-Consensus to Close Budget Gap PRELIMINARY SHORTFALL: $751,687 w/10/4 Personnel Cmte. $814,588 REQUIRES BOARD DIRECTION 1. ASSIST STAFF TO DEVELOP FINAL DIRECTION FOR RECOMMENDED BUDGET--TO BE SUBMITTED 10/23/2012

  14. USE OF FUND BALANCE ? • RESERVES AT 12/31/11: GENERAL FUND: UNRESERVED/UNDESIGNATED $5,772,828 BUDGET STABILIZATION $3,033,655 TOTAL RESERVES $8,806,483

  15. CALENDAR OF UPCOMING DATES OCTOBER 9 FULL BOARD ACTS ON PERSONNEL CMTE. ACTION OCTOBER 23 PRESENT REVISED BUDGET TO FINANCE COMMITTEE AS RECOMMENDED BUDGET NOVEMBER 1 TRANSMIT NOTICE OF AD FOR BUDGET PUBLIC HEARING NOVEMBER 13 PUBLIC HEARING/ADOPTION OF BUDGET

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