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Federal Electronic Records Management: Current Trends and Tools

Federal Electronic Records Management: Current Trends and Tools. Brave New World of E-Records Puget Sound Region Records Management Seminar June 23, 2010. Bill Greathouse National Archives and Records Administration. Electronic Records Trends. Increasing cost Increasing complexity

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Federal Electronic Records Management: Current Trends and Tools

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  1. Federal Electronic Records Management:Current Trends and Tools Brave New World of E-Records Puget Sound Region Records Management Seminar June 23, 2010 Bill Greathouse National Archives and Records Administration

  2. Electronic Records Trends • Increasing cost • Increasing complexity • Increasing volume • Increasing use of e-mail • Records management a low priority

  3. Government Accountability Office • Reports • The Challenges of Managing Electronic Records • June 17, 2010; 18 pages • www.gao.gov/new.items/d10838t.pdf • Electronic Records Archives • June 2010; 6 pages and attachments • www.gao.gov/new.items/d10657.pdf

  4. Cost • Federal information technology spending, 86 billion dollars a year and growing • Enterprise electronic records management system • $100,000 to $250,000 • NARA Electronic Records Archive • Spent: over 300 million dollars • Estimated: 567 million dollars

  5. Complexity • Digital audio • Digital video • Geographical information systems • Shared content • Embedded content • Dynamically created content

  6. Complexity (continued) • Social media • Blogs, wikis, tweets, etc. • 4,800 Different Formats • The ERA: Technology to Aid Archivists and Historians • www.archives.gov/publications/prologue/2005/winter/era.html

  7. Volume • Census Bureau • 600 to 800 Million Image Files (2000 Census) • Bush Administration • 77 terabytes of data • 35 times as much as Clinton • DOE National Energy Research Scientific Computing Center • 3.9 petabytes of data 4,000,000,000,000,000 bytes

  8. Email • “It is unstructured data, and it can be about anything, or about several subjects in the same message, making it difficult to classify by content.” • User classification problem • At least 24 million e-mail messages from Clinton Administration

  9. Tools • Cloud computing • csrc.nist.gov/groups/SNS/cloud-computing/cloud-def-v15.doc • Big bucket schedules • Open Government Initiative • Electronic Records Archives • Higher priority for records management

  10. The End • Questions? • Now • Or later… • Bill Greathouse • bill.greathouse@nara.gov • 206 336-5145

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