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Start on the Bates Home Page

Start on the Bates Home Page. First Click the Quad and then Garnet Gateway. Sign In to the Garnet Gateway Using Your User Id (your Bates ID Number) and your previously selected PIN. Click on Employee Menu to Begin. Put your mouse pointer over the words

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Start on the Bates Home Page

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  1. Start on the Bates Home Page

  2. First Click the Quad and then Garnet Gateway

  3. Sign In to the Garnet Gateway Using Your User Id (your Bates ID Number) and your previously selected PIN

  4. Click on Employee Menu to Begin

  5. Put your mouse pointer over the words Annual Online Enrollment and CLICK

  6. The first time you enter the open enrollment process your Benefit Status will show that you have not made any elections. Click on Start Open Enrollment to populate your Benefit Status.

  7. Your form is now populated with your 2011 benefit plan. Before you start making your elections, it is suggested that you spend a little time looking at the tools that have been made available to help you though the process.1. Confirm My Benefits…This will show you what your benefits will look like if you do not make any changes from 2010 and you do not select a Dependent or Healthcare Reimbursement Account.2. Detailed Instructions will explain the various healthcare choices you have available. 3. Frequently Asked Questions (FAQ) will help to answer some of the questions you may have.4. Online Tutorial…You can look at the online tutorial as many times as you need to.5. If you still have questions at the end of this process, contact Ken or Brenda for assistance. Enrollment Start Date for Bi-weekly employee – December 19, 2010 Enrollment Start Date for Monthly employee – January 1, 2011

  8. Main Menu Change Level of Coverage Change type of medical plan Reimbursement Plans Opt Out of Coverage HICC Exit Tutorial

  9. Click on Health & Dental Insurance to access your benefit plan choices.

  10. Changing Level of Coverage • Click on Bates PPO/Point of Service Plan

  11. This employee is changing from Employee and Spouse to Family Coverage. Click on Submit Change to change the level of coverage.

  12. The level of coverage has now been changed from Employee and Spouse to Family Coverage.Adding one or more new dependents requires that the Dependent Coverage Form be completed. Continue to Changing Type of Health Plan or Return to Main Menu

  13. Changing Type of Health PlanHMO to POS or POS to HMO Click on Bates PPO/Point of Service Plan

  14. Before you can change from PPO/POS to HMO or HMO to PPO/POS, you need to STOP your current benefit plan. Click on STOP BENEFIT.

  15. Now that you have stopped your benefit, you need to select a new one or opt out of the plans.Click on Bates HMO Plan

  16. Select a coverage level and click on Add Choice

  17. Your new coverage is now marked and displayed. If you decide to make further changes, you can come back to Annual Enrollment on the Garnet Gateway. Continue to Reimbursement Plans or Return to the Main Menu

  18. Click on Healthcare & Dependent Care Reimbursement Accounts to access your options.

  19. Click on Dependent Care Reimbursement Account Contribution. Adding a Dependent Care AccountA Dependent Care Account has to be elected each year. The minimum yearly employee contribution is a total of $100 a year. There is also a Dependent Care Subsidy. The total of your contribution and the College subsidy can total a maximum of $5000 a year.Adding a Healthcare Reimbursement AccountA Healthcare Reimbursement Account has to be elected each year. The minimum yearly employee contribution is $100. The maximum is $5000 per year.

  20. Decide how much you want to contribute each pay period. Divide your total contribution by the correct number of pay periods. Type in the Total for the year.Click on Add Choice.

  21. Your Dependent Care Reimbursement Account is now complete. Continue to Opt Out of Coverage or Return to the Main Menu

  22. Opt Out of Medical Coverage Click on Opt Out of Bates Medical Plan

  23. Click on Add Choice to Opt Out

  24. Your choice to Opt Out of the Bates Medical Plan is now recorded Continue to Health Insurance Contribution Creditor Return to the Main Menu

  25. PREMIUM RELIEF FOR LOWER INCOME HOUSEHOLDS The College recognizes the high cost of health insurance these days. For those employees who have lower household incomes, the cost can be a major part of their monthly budget. A Health Insurance Contribution Credit will be available to those with lower household incomes. Bates College employees who can provide documentation of their household income in the form of the front page of their 2009 Income Tax Return will receive a credit based on the level of their income. The amount reported on your tax return as adjusted gross is used in determining your household income. Refer to the HICC Form for detailed information Return to Main Menu

  26. “ESC” to Exit Then “X” out at upper right Corner

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