Enhancing Safety Culture with Safety Observations at JLab

2. Safety Observations Safety Observations are: - visits to work areas to observe work behavior - discussions that can help resolve safety issues and concerns, help recognize and acknowledge safe work practices… - interactions that help develop employee commitment to safety

3. Safety Observations, cont’d. • Safety Observations (SO) are the singular most effective way we have to positively reinforce safety culture at JLab • SO are the principal leading performance indicator for the effectiveness of our safety program • Who does SO? • Most managers are trained to do SO in their employee workspaces (manager – worker SO) • Lab Director, AD, Department Heads, Group Leaders, Line Managers • There is a growing number of non-manager staff trained to conduct SO on peers (worker – worker SO) Safety Observations

4. Safety Observations, cont’d. • What do you do if you are observed in an SO? • Pause work and talk openly about what you are doing. This will help the SO observer get context about what they are seeing • Answer questions honestly; the SO observer is usually not an expert at what you happen to be doing • During your conversation, expect questions like: • What is/are the principal hazards(s) associated with your work? • How do you protect yourself? • Is there anything that you (the worker) would like to change about the work process you are using or related safety aspects? • What happens afterward? • The interaction is recorded but worker identity is not • Potential improvements developed during conversation are recorded (as well as the need for any follow-up) Safety Observations

5. Safety Observations, cont’d. • The SO training and process is being updated to include a Human Performance Improvement (HPI) focus • This will add additional elements to the SO that are designed to look for • Error-likely situations (activity and process steps that lead to a higher degree of risk) • Influences to individual behavior (stressors, underlying messages in the organization or organizational weakness that lead to error-like situations) • Situations that place workers at risk or situations where additional risk is ignored because it appears too difficult to change • Want to get trained to do SO? • Read SAF120kd • Contact Bob May may@jlab.org to participate in a practical demonstration Safety Observations

6. CASA Group Meeting August 8 2018

7. Travel since last group meet July 11 • Andrew/Alex • LHeC/FCC-eh/PERLE Workshop (Orsay) • https://indico.cern.ch/event/698368/ • Alex • Muon Collider Workshop • https://indico.cern.ch/event/719240/ • Joe/Kevin • RadiaBeam Review • High power wire scanner CRADA, new RadiaBeam PI • Tobias Tolle visit Jun 30-Jul 4

8. Approved Travel (to end of FY18) • Jul 29-Aug 3: EICUG meeting (Catholic University) • Yuhong (invited talk on JLEIC), Vasiliy, Todd • Aug 10-24: LDRD visitor • Raphael Dupre • Sep 7-14: IBIC’18 (Shanghai) • Kevin (committee), Joe • Sep 7-15: Spin’18 • Fanglei (invited talk on JLEIC) • Sep 15-22: LINAC’18 (Beijing) • Kirsten (invited talk on Compact ICS) • Oct 19-24: ICAP’18 (Key West) • He Zhang (invited talk on FMM for Multiparticle Simulations)

9. Pending Travel (to early FY19) • Aug 19-24: ICPA’18 (Positron Annihilation, Orlando) • Steve (Invited talk on positron production, especially at LERF) • Oct 15-19: HL-LHC Meeting (CERN) • Andrew (Invited talk on transverse deflecting cavities)

10. CEBAF • On SAD schedule • Beam studies Aug 13-15 being organized through BTeam • Restart Aug 15, physics by Aug 22 –short summer SAD period • Gun swap for 200 kV gun completed successfully; no beam for 4-5 weeks • Module swaps and linac work precluding beam beyond injector • BTeam leadership is now fully Yves: please give him your support! • Tuesday BTeam meetings shifted to biweekly SAD schedule • https://accwiki.acc.jlab.org/do/view/BTeam/WebHome

13. JLEIC pCDR • 250pp+ at present • Many contributions received: thanks to those who have contributed • Other input: Please send to Todd in upcoming days • https://jlabsvn.jlab.org/svnroot/jleic/pCDR/ (r59, Tue Jul 10) • Weekly reviews by advisory committee members through Andrei • Yuhong leading working group on high energy option • Biweekly meetings complete, writing in progress • ICFA BD Newsletter on Lepton/hadron colliders with polarized beams • Yuhong has coordinted many contributions already • Nearing delivery to Eliana for consideration

14. Other Info • Training • Thank you for your training diligence • We have substantially improved training compliance in past months • Please continue to be diligent about training  • Randika Gamage PhD defense tomorrow (Thu Jul 11) at ODU • JLEIC FOA postdoc job descriptions in development • Will be posted as soon as feasible as funds are in the bank • These are not the only postings we are involved with...

15. Accelerator Division Calendar: August

16. Accelerator Division Calendar: September

17. CASA Contributes to the Lab Agenda

18. CASA CASA Fellows Stephen Benson Andrew Hutton Students • RandikaGamage • Salvador Sosa • Ravi Majeti • SukeshSangam InterimDirector • Todd Satogata Accelerator Physics (Todd Satogata) Accelerator R&D Yuhong Zhang Computational Physics Yves Roblin Diagnostic Development Kevin Jordan Alex Bogacz Rui Li EdyNissen Chris Tennant Yaroslav Derbenev Fanglei Lin Vasiliy Morozov Amy Sy Gouhei Wei PD Kirsten Deitrick PD He Zhang River Huang PD Mike Tiefenback • Joe Gubeli • New Post Doc 19Permanent Staff 4 Post Docs 6 Students 29 Total Rev. 11/01/17

19. (Spata) (Barron) Secure Conference (G. Williams) Conference Kelly Sy Deitrick (G. Wei) Hutton Lin R. Huang Satogata Morozov Nissen Y. Zhang Li Gubeli Benson H. Zhang (Douglas) Tennant Bogacz Jordan Derbenev Roblin Tiefenback Center for Advanced Studies of Accelerators Applied Research Center, Jefferson Lab