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Electronic Grant Submissions via Grants: What PI’s Need to Know

Electronic Grant Submissions via Grants.gov: What PI’s Need to Know. Jim Koenig, Ph.D. Professor Department of Psychiatry, MPRC, PIN, SOM. Electronic Submission Process. Prepare to Apply. Find Opportunity and download application package. Prepare application.

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Electronic Grant Submissions via Grants: What PI’s Need to Know

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  1. Electronic Grant Submissions via Grants.gov: What PI’s Need to Know Jim Koenig, Ph.D. Professor Department of Psychiatry, MPRC, PIN, SOM

  2. Electronic Submission Process Prepare to Apply Find Opportunity and download application package Prepare application Submit application to Grants.gov (AOR submits) if errors Check submission status in Commons Review the application image Submission Complete

  3. How do I get started? • Get an NIH eCommons PI account established with ORD • Download PureEdge Software (pc). Mac Users can use either Citrix Server or VirtualPC. • Go to Grants.gov and identify a Funding Opportunity Announcement (FOA aka PA or RFA) that fits your science. • What about investigator-initiated science? • There are Generic R03/R21 FOAs on the website. These are linked to appropriate forms.

  4. Header Information Pre-filled from announcement

  5. Now what? • As per NIH 398 applications, fill in the forms that are application appropriate. The forms may have new names but the information is about the same. • Allow ample time - Just to fill in the forms will take 40 person-hours excluding scientific presentation. • Each form must be attached each time an application is submitted. • Budget - In form set are forms for detailed budget. However, you can still use NIH’s Modular Budget if total direct costs are < $250K/year.

  6. SF424 (R&R) Cover Component Page 1 188435911 1526002036A1 (NIH) Check Changed/ Corrected Application Type: NA if NIH This is not the PI but the SO

  7. Other Project Information Summary Abstract vs Project Narrative (Significance)

  8. Senior/Key Person Profile PI eCommons User Name

  9. PHS 398 Research Plan

  10. Component: PHS 398 Research Plan • Separate PDF attachments for each section (designed to maximize benefits of system validations & to accommodate bookmarking of the image) • Same formatting requirements in the PHS398 continue here—margins, page limits, etc • Appendix Material • Allows up to 10 separate attachments • Will be stored separately in the eRA Grant Folder, not as a part of the main application grant image • Will be accessible to appropriate NIH staff and peer reviewers • New!Effective for the May 10, 2006 submission dates and beyond, use links to on-line journalsfor publication references when available. See Guide Notice: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-06-051.html

  11. Component: PHS 398 Research Plan—Helpful Hints • Create as a single document using any word processing software. Separate only at the end before uploading • Do not include headers or footers • Do include a section heading as part of the text; i.e., Specific Aims, Background & Significance

  12. Submitting your grant • PI’s no longer submit grants to NIH or other Federal Agencies, this is now ORD’s responsibility. • Completed applications must be forwarded to ORD 9 working days prior to NIH deadline, so ORD can finalize paperwork and transmit on your behalf.

  13. Most Common Errors • Missing PI’s Commons User ID on the Senior/Key Person form, “Credential” field • PDF issues • NIH only accepts attachments in PureEdge or PDF format. Do not submit attachments in other formats such as Microsoft Word, Word Perfect, etc. • Do not put special characters in file names. • Disable all security features in the PDF document. • Do not send PDF documents with editable fields (fields that can be changed).

  14. Things to think about • Can your computer handle this task? Do you have the software necessary to generate pdf’s? If you have secretarial support, how will files be shared? • Time management becomes critical. Do not wait until the last minute to start your application. • Submission of your grant is no longer in your control. Allow time to work with ORD to complete your grant in a stress-free manner. • The devil is in the details! There are a lot of details in this new process that need your attention. • Be prepared for mistakes. They are inevitable.

  15. Electronic Submission Process Prepare to Apply Find Opportunity and download application package Prepare application Submit application to Grants.gov (AOR submits) if errors Check submission status in Commons Review the application image Submission Complete

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