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Directions Leading you to Grant Success

Directions Leading you to Grant Success. Jennifer Hemmerich, MPA Cogent, LLC Grants Consultant, CEO. Cogent, LLC “Every thing a grant should be” Intro to Grants Funding Sources The Typical Grant Proposal Writing Need Program Design Identifying Outcomes Budget.

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Directions Leading you to Grant Success

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  1. Directions Leading you to Grant Success Jennifer Hemmerich, MPA Cogent, LLC Grants Consultant, CEO

  2. Cogent, LLC “Every thing a grant should be” Intro to Grants Funding Sources The Typical Grant Proposal Writing Need Program Design Identifying Outcomes Budget Where to seize the Opportunity Internet Sources Cogent Programs Currently Available Agencies to Watch Non-traditional options Advice Things to Consider General Tips Situations to Avoid Agenda

  3. About COGENT, LLCThe Definition • Cogent: (adjective) Telling, weighty powerfully persuasive; • "a cogent argument"; • "a telling presentation"; • "a weighty argument" • Also meaning potent, powerful having the power to influence or convince; • "a cogent analysis of the problem"; • "potent arguments"

  4. About COGENT, LLCWhat We Do • Connecting Industry, Communities, and Resources… • Grant research and analysis • Grant writing • Grant editing • Grant publications • Grant education and seminars • …Bridging the Gap Between the Public and Private Sectors www.cogentgrants.com

  5. Grant Funding Sources • Federal • State • Corporate & Foundation • Other Programs & Sources

  6. Intro to GrantsFunding Sources: Federal • $400 billion nationally • Tend to be large and restricted • May go to states or directly to local municipalities and CBOs • May be distributed based on competitive or formula basis • May be subject to SPOC oversight (www.whitehouse.gov/omb/grants/spoc.html)

  7. Intro to GrantsFunding Sources: State • May grant state funds or re-grant federal funds • Typically funneled through a particular agency • Forms differ by agency • States differ in distribution • Coordinates many Homeland Security-related Funds

  8. Types of Funding: Competitive • Six weeks from date of announcement to apply • Request for proposals (RFP, NOFA, etc.) specifies application requirements • Review & scoring against established criteria • You must apply to be funded • Not everyone who applies will be funded

  9. Types of Funding: Formula • Usually an annual deadline • Requires forms to obtain funds • No competitive scoring, but you may have to meet certain criteria • Based on this criteria - funds are typically totaled (a formula)

  10. Intro to GrantsFunding Sources: Foundation • $24.5 billion nationally • National foundations – systemic reform • Local foundations – local impact

  11. Intro to GrantsFunding Sources: Earmarks • Little competition • Assigned by/for Congress • Associated with specific legislation • Broad latitude in spending • Primarily to nonprofits & municipalities • A $28 billion reality

  12. The Typical GrantThe Statute • Assigns the grant to a department • Defines program purpose and eligibility • Authorizes funding • Find bill info at www.congress.gov or http://thomas.loc.gov

  13. The Typical GrantFederal Register Posting • Official announcement of the grant competition • Provides deadline and contact information • Posting will also occur on the relevant Department’s website • http://www.gpoaccess.gov/fr/index.html

  14. The Typical GrantProgram Guidance • Complete description of the program • Describes submission requirements • Usually includes forms and specific directions for the application packet • May include scoring guidelines

  15. The Typical GrantThe Review • Usually 3-5 per proposal • Made up of experts, practitioners, agency staff, or other appointees • May receive limited training • Extreme scorers are often statistically moderated

  16. The Typical GrantFinal Funding Decisions • Proposals are ranked by score from highest to lowest • May or may not be strictly peer reviewed • May be more or less objective • Political considerations (geographic, urban/rural) figure in at the end

  17. Proposal Writing Common Grant Elements • Need (Why?) • Program/Project Design (How?) • Output/Outcome (What?) • Budget (How much?) • Reporting (When?)

  18. Proposal WritingSubmission Pieces Proposals consist of: • Standard Forms • Table of Contents • Abstract/Project Summary • Project Narrative • Budget • Budget Narrative • Letters of Support

  19. Abstract • When to write it… FIRST or LAST? • Less than one page • Summarize key narrative points • Who, what, where, when, how, and WHY • Not usually scored, but often posted

  20. Proposal WritingNeed • Statistical Facts that support project • Needs Assessments (Surveys) • Expert Testimony • Mandates / Obstacles ** Give a clear sense of urgency **

  21. Proposal WritingProgram/ Project Design - Narrative • Organization Background • Summary • Methods • Evaluation • Project Sustainability

  22. Proposal WritingIdentifying Outcomes • Express in quantifiable terms • Add timeframe this event will occur • Avoid stating in terms of methods, activities, or processes • Goals/Objectives that are realistic and achievable Example: 90% increase in knowledge of the coastal make-up, in the next 12 months with the use of this software.

  23. Proposal WritingIdentifying Outcomes • Input • Activity • Output • Outcomes • Immediate • Intermediate • Long-term

  24. Outcome Terminology • Improved • Reduced • Increased • Changed • Modified • Altered Benefits After the Grant has Finished

  25. Examples of Outcome Process

  26. Proposal WritingBudget • Matching Requirements (if any) • In-kind Contribution • Estimated Expenses • Staff • Supplies / Equipment • Travel • Utilities • Indirect / Administrative Costs

  27. Grant Angles GIS • Conservation • Transportation • Emergency Response Mapping • Economic Development Planning • Research – Proof of Concept

  28. Local IntelligenceGIS Grants(current) • Flood Mitigation Assistance Program(FEMA) Deadline: April 7th! • Homeland Security Preparedness Technical Assistance Program (DHS) Deadline: April 9th! • Preservation & Access Reference Materials Grants(NEH) Deadline: July 17th!

  29. Local IntelligenceGIS Grants(agencies) • National Science Foundation www.nsf.gov • National Oceanic & Atmospheric Admin. www.ago.noaa.gov • Dept of Transportation www.its.dot.gov/index.htm

  30. Grants that could allow GIS • Assistance to Firefighters DUE Friday, April 7th! • Fire Prevention & Safety (Anticipated Sept. 2006) Mapping Emergency Routes www.firgransupport.com • Emergency Response & Crisis Management Anticipated deadline of 6/20/2006 Schools MUST partner with local law enforcement, local government, public safety, mental health, & public health. • Awards are $100,000-$500,000 • Approximately $30 Million available in 2006 www.ed.gov/programs/dvpemergencyresponse/index.html

  31. Internet Links for Sourcing • Catalog of Federal Domestic Assistance www.cfda.gov • Federal Register www.gpoaccess.gov/fr/index.html • Federal Electronic Grants Clearinghouse www.grants.gov • Federal and state program staff www.firstgov.gov • Foundation grant databases Foundation Center: www.fdncenter.org

  32. CA State Resources • State Homeland Security www.calguard.ca.gov/cajs-hs/index.htm • Economic Development www.commerce.ca.gov • Community Development State Council on Developmental Disabilities www.scdd.ca.gov/programs_projects • Office of Traffic Safety www.ots.ca.gov/grants/default.asp

  33. Foundation Center Access(cooperating collections) • CD ROM • CD & Internet Access • Foundation Center: www.fdncenter.org

  34. Things to Consider • Build relationship with the funder • Collaboration • Matching Requirements • Reporting Requirements • Timeframe of Project • Planning Ahead – after the grant

  35. Commonly Overlooked Organizations • Schools • Universities • Libraries • Housing Authorities • Hospitals • Community Development Groups

  36. Tips to More Grants • Learn as much as possible about each program to which you intend to apply. • Involve others in your project, but be judicious; have a purpose for their involvement. • Customize each proposal to the requirements of the funder and follow the directions. • Get reviewers comments for non-winning proposals and use their feedback in future proposals (www.fcc.gov/foia).

  37. Tips to More Grants • Be specific in your budget; most funders have generous allowances for budget length. • Don’t include materials other than those specifically requested by the funder. • Have an outsider edit your proposal before you submit it.

  38. Tips & Advice AVOID • Jargon or Unexplained Acronyms • Superfluous letters of support, charts, articles • Inconsistent budget and narrative • Un-measurable objectives • Projecting too broad an impact

  39. Next Steps! **Please don’t hesitate to contact me with questions or to receive a faxed or emailed copy of the presentation. Thanks for attending! **Interested in grants information specific to your individual needs? Contact our offices for more information.

  40. Need Assistance? Contact Us… COGENT, LLC • Jennifer L. Hemmerich, MPA Grants Consultant, CEO jhemmerich@cogentgrants.com Office: 585.413-0344 Mobile: 585.269.9497 • Rosalie J. Mangino-Crandall Grants Consultant, COO rmangino@cogentgrants.com Mobile: 716.474.0981

  41. www.cogentgrants.com Thank You!

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