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5S workplace organisation

5S workplace organisation. What is 5S?. 5S is a workplace organisation technique composed of five primary phases:. Sort. Set. Standardise. Shine. Sustain. Clinical Research Network. When to use 5S. Whenever a workplace is messy / unorganised.

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5S workplace organisation

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  1. 5S workplace organisation

  2. What is 5S? 5S is a workplace organisation technique composed of five primary phases: Sort Set Standardise Shine Sustain Clinical Research Network

  3. When to use 5S • Whenever a workplace is messy / unorganised. • Whenever people have to spend time looking for items that are required to complete a task. • Ask yourself – “is everything in place and is there a place for everything?” If the answer is “no” it’s time to start a 5S. Clinical Research Network

  4. Implementing 5S S1: Sort Goal: Remove all items from the workplace that are not needed for any current work. “When you sort, you leave only the bare essentials.” “When in doubt,move it out” Clinical Research Network

  5. S1: Sort in action IT Service Department Finding it hard to let go? Then Red Tag it On a ward Clinical Research Network

  6. Implementing 5S S2: Set Goal: To determine the type of storage and layout that will ensure they are easy to locate and use for everyone. “Creating a place for everything and putting everything in its place” Clinical Research Network

  7. S2: Set in action Spaghetti Diagrams;Used to depict the flow of information, material or people. • A tool to track the physical motion of people/material in a location. • Draw the path taken on the blueprint of the area - the wasted motion will be evident. Top Tip! To get a better understanding of what happens, film it Clinical Research Network

  8. Where will it be used S2: Set in action Where will it be placed Recognised visually Stagnating time is visible How will it be placed Indication of placing How much will be placed Clinical Research Network

  9. Implementing 5S S3: Shine Goal: Cleaning rubbish, filth, dust and other foreign matter. Cleaning as a form of inspection. “As we clean, we touch. As we touch, we find. As we find we fix.” Clinical Research Network

  10. Implementing 5S S4: Standardise Goal: Defines how a task should be done. • Documents the procedures and guidelines for S1, S2 & S3. • Documents process steps (Standard Operating Procedures – SOPs). “Standardising work increases quality and efficiency” “Doing the right things the right way, every time” Clinical Research Network

  11. S4: Standardise in action SOPs Visual Management Clinical Research Network

  12. Implementing 5S S5: Sustain Goal: The 5S programme has a discipline that ensures its continued success. The last and hardest of the S’s. “To make sure the hard work does not come to nothing – we need to ensure that the area is sustained” Clinical Research Network

  13. S5: Sustain in action Audit Sheet • Agree on a template for a 5S Audit Sheet. • Use specific and well designed criteria. • Agree a periodic schedule for the audits. • Use graphs and charts to show strengths and weaknesses. Clinical Research Network

  14. And a bonus step... Celebrate! Keep everyone aware of 5S and its benefits by giving recognition where it is due. Clinical Research Network

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