Speech Fundamentals: Visual Aids & Team Presentation

1. Speech Fundamentals:Visual Aids & Team Presentation ENC 3254 Speaking & Writing for Engineers

2. Presentations can be viewed from three stylistic perspectives Structure and Speech Visual Aids Delivery Archives, Cal-Tech

3. Structure and Speech Visual Aids Delivery Archives, Cal-Tech

4. Why use Visual Aids? Clarity Interest & Retention Variety Delivery Skills Credibility

6. Audiences remember more when you use well-designed slides Hear See Hear and See 60 10 20 30 40 50 Recall (%)

7. Types of Visual Aids • YOU • Objects • Flipcharts • Handouts • Marker or chalkboards • Overhead Projectors • Poster-boards • Videos • Computer-assisted presentations

8. Choose a format that is easily read Choose legible type Arial BOOK ANTIQUA Choose a helpful layout words words words words words words words words

9. Color can distinguish a presentation

10. Color affects how fast the audience can read The color combination that is read most quickly is black on yellow.

11. Color affects how fast the audience can read Color combinations need to have contrast—the one does not.

12. Color affects how fast the audience can read Combinations of red, green, and brown are difficult for many people to read.

13. Color affects the emotions of the audience Avoid having a hot color such as red or orange as your background color.

14. The sentence headline succinctly states the main assertion of the slide Body supports with images turbine compressor Body supports with words combustor Using a sentence-headline design quickly orients your audience Headline Body

15. Avoid filler information Avoid long lists • Corrosion • Acid rain • Toxic materials • Pulsed combustion • Energetic materials • Pyrogenic materials • Smog Roentgen discovered x-rays in 1895. He found that a cathode-ray tube produced fluorescence in a distant plati- num-barium-cyanide screen. Avoid complex images DEAR- ATOR HOT WELL RGF B A Exclude details that the audiencedoes not need or cannot remember

16. Charts and Graphs

17. Visual Aid Usage Guidelines • Do you really need it? • Check out environment and equipment. • Refer to it only when showing it and show it only when you refer to it (use blank slides). • Do not read from the visual & do not talk to the visual! • Make sure that your visual is big enough. • Point out specifics. • Do not distribute handouts during speech. • Prepare in advance and PRACTICE!

18. Planning & Preparing Visual Aids • Enhance the meaning or impact of your speech. • Limit the # of slides (1/minute). • Start with a rough draft. • Be sure your aid is simple. • Limit the animation!! • Do not simply have an outline of what you will say • PowerPoint may supplement your demonstration, but may not BE the demonstration

19. 4 Important Design Concepts • Make it Big • Keep it Simple • Make it Clear • Be Consistent

20. Structure and Speech Visual Aids Delivery Archives, Cal-Tech

21. Overview of Team Presentation Assignment • 20-30 minutes (i.e. 4-6 mins/team member) • 10 minutes for Q & A (audience will roleplay committees) • Intro/Background • Site Plan • Building Plan • Environmental Plan • Technology Plan • Conclusion

22. Individual Speakers: Intro with preview Relate section to the audience Body with transitions between main points Conclusion Everyone must use Visual Aids Moderator: Introduction Team transitions Conclusion/Q&A Speaker Responsibilities

23. Acting like a Team • Not just a series of presentations • Agree on Q/A format • Agree on who is responsible for what • Plan out transitions • Timer • Slide progression • Speaker should focus on the audience • Team should look at the person speaking • Roadmap! • Rehearse together & with visuals!

24. Q/A • Develop list of possible questions and prepare answers • Ask for questions--if none, be specific • Use wait time • Suggest questions (One of the most frequently asked…) • Restate question • Be sure to thank the audience and sumup

25. “The ability to communicate is everything.” --Lee Iacocca Former CEO, Chrysler Corporation