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Texas Education Agency Classroom Link Data Collection 2010-2011 School Year

Texas Education Agency Classroom Link Data Collection 2010-2011 School Year. January 12, 2010 Updated February 4, 2010. Background. Starting in 2010-2011 TEA will collect Teacher Class Assignments and Student Course Completion data at the classroom level.

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Texas Education Agency Classroom Link Data Collection 2010-2011 School Year

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  1. Texas Education AgencyClassroom Link Data Collection2010-2011 School Year January 12, 2010 Updated February 4, 2010

  2. Background • Starting in 2010-2011 TEA will collect Teacher Class Assignments and Student Course Completion data at the classroom level. • This information will enable the agency to associate teachers with students in individual classes in order to meet the following state and federal requirements. Texas Education Agency - Classroom Link Training - January 12, 2010

  3. Background • House Bill 3, 81st Legislative Session, Section 32.258(e) requires TEA to establish a Student Assessment Data Portal • The system must enable teachers to view all results for students in their own classes. • The system must permit comparisons of student performance at the classroom level. Texas Education Agency - Classroom Link Training - January 12, 2010

  4. Background • SB174, 81st Legislative Session, Section 2 amends TEC Section 21.045 and directs the State Board of Educator Certification to include the following in the accountability system for educator preparation programs. • (3) Achievement, including improvement in achievement, of students taught by beginning teachers for the first three years following certification, to the extent practicable. Texas Education Agency - Classroom Link Training - January 12, 2010

  5. Background • The 2009 USDE Statewide Longitudinal Data System Grant • Provides funding to TEA, THECB and school districts to collect classroom level data for teachers and students in elementary, secondary, and post secondary education. Texas Education Agency - Classroom Link Training - January 12, 2010

  6. Background • The project will provide the ability to analyze aggregate student performance by attributes of a teacher or class. • Will provide aggregate reports to districts on the performance of their high school graduates in specific courses in post secondary education. Texas Education Agency - Classroom Link Training - January 12, 2010

  7. Background • The USDE State Fiscal Stabilization Fund Phase II Grant, and the USDE 2009 ARRA Statewide Longitudinal Data System Grant • Eligibility requirements for these grants include a teacher identifier system with the ability to match teachers to students and student transcript information including courses completed and grades earned. Texas Education Agency - Classroom Link Training - January 12, 2010

  8. Implementation The following changes have been made to the 2010-2011 PEIMS Collection in order to meet these requirements. • 040 Staff Identification record – Added a new data element, STAFF-TYPE-CODE. • 090 Staff Responsibility Record – Expanded the CLASS-ID-NUMBER from 6 to 14 characters. Texas Education Agency - Classroom Link Training - January 12, 2010

  9. Implementation • New 300 Course Schedule record – Added to the Summer Collection. • New 305 Teacher Class Assignment record – Added to the Summer Collection. • 415 Course Completion record – Expanded to include course information for grades 1-12. Texas Education Agency - Classroom Link Training - January 12, 2010

  10. Implementation • The 040 Staff Identification/Demographic, 043 Staff Demographic, 045 Staff Identification Number Change, and 050 Staff Employment records will be collected in both Submission 1 and 3. However, only staff serving as classroom teachers will be reported in the summer. Texas Education Agency - Classroom Link Training - January 12, 2010

  11. 040 Staff Identification Record • A new data element, STAFF-TYPE-CODE, has been added to the 040 record to identify “District Employed Staff” versus “Contracted Instructional Staff”. • Contracted Instructional Staff are persons not employed by the school district, but are working under contract on a campus or in a district providing instructional services to students. Texas Education Agency - Classroom Link Training - January 12, 2010

  12. 090 Staff Responsibility Record • The 090 Staff Responsibility record has been modified to expand the CLASS-ID-NUMBER from 6 to 14 characters is alpha-numeric. • The CLASS-ID-NUMBER must be unique by school year, campus, and SERVICE-ID. This is a change from 2009-2010 where the CLASS-ID-NUMBER was only required to be unique at the campus, staff, and SERVICE-ID level. Texas Education Agency - Classroom Link Training - January 12, 2010

  13. 300 Course Schedule Record • The new 300 Course Schedule record captures the course offerings for grades 1-12 at a particular campus in the district. • The record consists of the following data elements: INPUT-RECORD-TYPE-CODE, DISTRICT-ID, CAMPUS-ID, CLASS-ID-NUMBER, SERVICE-ID, CLASS-PERIOD-NUMBER, COURSE-SEQUENCE-CODE, NON-DISTRICT-BASED-INSTRUCTION-CODE. Texas Education Agency - Classroom Link Training - January 12, 2010

  14. 300 Course Schedule Record • The data key for the 300 Course Schedule record is:INPUT-RECORD-TYPE-CODE,DISTRICT-ID,CAMPUS-ID,SERVICE-ID,and CLASS-ID-NUMBER. Texas Education Agency - Classroom Link Training - January 12, 2010

  15. 300 Course Schedule Record • CLASS-ID-NUMBER must be unique by school year, campus, and SERVICE-ID. • CLASS-ID-NUMBER is 14 characters and may be a mixture of alpha and numeric values. • One record must be submitted in collection 3 for each unique class (course section) that was offered during the school year. Texas Education Agency - Classroom Link Training - January 12, 2010

  16. 300 Course Schedule Record • SERVICE-ID is limited to those services that are valid student course codes. • Do not report the SR, SA, and SS series SERVICE-ID codes (e.g. SR000001 – Discipline Management) are not valid on the 300 Course Schedule record. • Do not report Locally Developed courses that begin with an “8” or “9”. Texas Education Agency - Classroom Link Training - January 12, 2010

  17. 300 Course Schedule Record • The generic elementary SERVICE-IDs remain valid for use in the 2010-2011 school year.(e.g. 02010000 - Grade 1, 02020000 - Grade 2, 02030000 - Grade 3, 02040000 - Grade 4, 02050000 - Grade 5, 02060000 - Grade 6) Texas Education Agency - Classroom Link Training - January 12, 2010

  18. 300 Course Schedule Record • CLASS-PERIOD-INDICATOR represents the period number assigned to the course by the campus. • CLASS-PERIOD-INDICATOR is a two digit alpha-numeric data string. Texas Education Agency - Classroom Link Training - January 12, 2010

  19. 300 Course Schedule Record • COURSE-SEQUENCE-CODE has been removed from the 415 Course Completion record and is only reported on the 300 Course Schedule record. • One new code has been added to the Course Sequence Code table: (A) Non-High School Year Long Course Texas Education Agency - Classroom Link Training - January 12, 2010

  20. 300 Course Schedule Record • NON-CAMPUS-BASED-INSTRUCTION-CODE is used to identify courses for which a student can get grades and/or credit that are not taught by district or campus staff. In the cases where this code is other than “00”, no 305 Teacher Class Assignment record is reported. • Examples are College Based Courses, Texas Virtual School Network, Internet Based Course, Other District’s Teacher, and non-Campus Teacher. Texas Education Agency - Classroom Link Training - January 12, 2010

  21. 305 Teacher Assignment Record • The new 305 Teacher Assignment captures the classroom assignments for classroom teachers only (Role IDs 047 and 087) serving grades 1-12. • This information is also used to link back to the 300 Class record in order to identify the classes that a particular teacher teaches. Texas Education Agency - Classroom Link Training - January 12, 2010

  22. 305 Teacher Assignment Record • The record consists of the following data elements: INPUT-RECORD-TYPE-CODE, DISTRICT-ID, STAFF-ID, CAMPUS-ID, ROLE-ID, SERVICE-ID, CLASS-ID-NUMBER, POPULATION-SERVED-CODE, CLASS-ROLE, ASSIGNMENT-BEGIN-DATE, and ASSIGNMENT-END-DATE. Texas Education Agency - Classroom Link Training - January 12, 2010

  23. 305 Teacher Assignment Record • The data key for the 305 Teacher Class Assignment record is:INPUT-RECORD-TYPE-CODE, DISTRICT-ID, CAMPUS-ID, STAFF-ID, SERVICE-ID, CLASS-ID-NUMBER, and ASSIGNMENT-BEGIN-DATE. Texas Education Agency - Classroom Link Training - January 12, 2010

  24. 305 Teacher Assignment Record • ROLE-ID captures the role of the staff reported to ensure that only classroom teachers are being reported. Role IDs reported on this record are limited to 047 – Substitute Teacher and 087 – Teacher. • All other staff roles are not reported in Submission 3. Texas Education Agency - Classroom Link Training - January 12, 2010

  25. 305 Teacher Assignment Record • SERVICE-ID is limited to those services that are valid student course codes. • Do not report Locally Developed courses that begin with an “8” or “9”. • SERVICE-IDs reported on a 305 Teacher Assignment record must match an entry on the 300 Course Schedule record. Texas Education Agency - Classroom Link Training - January 12, 2010

  26. 305 Teacher Assignment Record • POPULATION-SERVED-CODE identifies the population for which the class was designed (e.g. Regular Students, Special Education, Career and Technical Education, Gifted and Talented, etc…). • Each class can only have one POPULATION-SERVED-CODE value reported. Texas Education Agency - Classroom Link Training - January 12, 2010

  27. 305 Teacher Assignment Record • CLASS-ROLE identifies the teacher as either the teacher as a “Teacher of Record”, an “Assistant Teacher”, or a “Support Teacher”. • Each class will have only one “Teacher of Record” at a time, but may have one or more Assistant Teachers or Support Teachers depending on the teaching arrangement. Texas Education Agency - Classroom Link Training - January 12, 2010

  28. 305 Teacher Assignment Record • ASSIGNMENT-BEGIN-DATE identifies the first date a teacher was assigned to the class in the current school year. • ASSIGNMENT-END-DATE identifies the last date a teacher was assigned to the class in the current school year. Texas Education Agency - Classroom Link Training - January 12, 2010

  29. 305 Teacher Assignment Record 2010-2011 School Year Reporting Requirements • For the first year of the collection, districts may report just the last teacher of record for each class. • The ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-END-DATE may be set to the first date the class began and last date the class met. • However, multiple teachers can be reported for a particular class during the first year. These records will share the same CLASS-ID-NUMBER. Texas Education Agency - Classroom Link Training - January 12, 2010

  30. 305 Teacher Assignment Record 2010-2011 School Year Reporting Requirements • If the school software stores the teacher assignment data and/or the ASSIGNMENT-BEGIN-DATES and ASSIGNMENT-END-DATES more completely than the minimum reporting standard for 2010-2011, then the district may report the additional teacher data records during the 2010-2011 school year. Texas Education Agency - Classroom Link Training - January 12, 2010

  31. 305 Teacher Assignment Record 2011-2012 School Year Reporting Requirements • Districts must report a record for each teacher of record assigned to a class throughout the year, starting with the last Friday in October. The ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-END-DATE must be set to the actual dates the teacher was assigned to the class. • Assistant and Support Teachers can be reported for a particular class. These additional teachers will share the same CLASS-ID-NUMBER as the Teacher of Record for the same classes. Texas Education Agency - Classroom Link Training - January 12, 2010

  32. 415 Course Completion Record • The 415 Course Completion record has been expanded from grades 9-12 to capture grades 1-12 course activity. • The 415 Course Completion record has also been expanded to include the following new data elements: CLASS-ID-NUMBER, STUDENT-BEGIN-DATE, STUDENT-END-DATE, COURSE-COMPLETION-INDICATOR, COURSE-GRADE, and FINAL-COURSE-GRADE. Texas Education Agency - Classroom Link Training - January 12, 2010

  33. 415 Course Completion Record • The data key for the 415 Course Completion record is:INPUT-RECORD-TYPE-CODE, DISTRICT-ID, STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, SERVICE-ID, PASS/FAIL-CREDIT-INDICATOR-CODE, CLASS-ID-NUMBER, and STUDENT-BEGIN-DATE. Texas Education Agency - Classroom Link Training - January 12, 2010

  34. 415 Course Completion Record • There should be one 415 record for each student in membership in grades 1 through 12 that was enrolled in at least one course during the current school year. Courses that were completed in another district during the first semester should not be reported. • CLASS-ID-NUMBER on the 415 record must match an entry on the 300 Course Schedule record. Texas Education Agency - Classroom Link Training - January 12, 2010

  35. 415 Course Completion Record • SERVICE-ID is limited to those services that are valid student course codes. • Do not report Locally Developed courses that begin with an “8” or “9”. Texas Education Agency - Classroom Link Training - January 12, 2010

  36. 415 Course Completion Record • STUDENT-BEGIN-DATE identifies the first date a student was assigned to the class in the current school year. • STUDENT-END-DATE identifies the last date a student was assigned to the class in the current school year. Texas Education Agency - Classroom Link Training - January 12, 2010

  37. 415 Course Completion Record PASS/FAIL/CREDIT-INDICATOR-CODE • The code table for this data element has three new codes to accommodate students being reported with a 415 Course Completion record that do not complete the course, or did not take the course for high school credit. 00 – Not Applicable 13 - Non-High School Course Passed 14 - Non-High School Course Failed Texas Education Agency - Classroom Link Training - January 12, 2010

  38. 415 Course Completion Record • COURSE-COMPLETION-INDICATOR indicates the outcome of a particular course for a particular student. • A value of 0 indicates that the student did not complete the course. • A value of 1 will indicate that the student did complete the course. Texas Education Agency - Classroom Link Training - January 12, 2010

  39. 415 Course Completion Record • If the PASS/FAIL/CREDIT-INDICATOR-CODE is reported as 00 – Not Applicable, for a particular class on a 415 Course Completion record, then the COURSE-COMPLETION-INDICATOR for that same record must be 0 – Course Not Completed. • Reporting the PASS/FAIL/CREDIT-INDICATOR-CODE 00 – Not Applicable is limited to those cases where the student did not complete the course. Texas Education Agency - Classroom Link Training - January 12, 2010

  40. 415 Course Completion Record • COURSE-GRADE identifies the grade the student received in the particular class. • FINAL-COURSE-GRADE identifies the final course grade that the student received for a multi-part course. (e.g. a year long course with credit and grades awarded for each of the two semesters.) • COURSE-GRADEs and FINAL-COURSE-GRADEs are only collected for students taking high school courses taken for high school credit. Texas Education Agency - Classroom Link Training - January 12, 2010

  41. 415 Course Completion Record 2010-2011 School Year Reporting Requirements • For the first year of the collection, districts may report just the last course section for each class the student completed. • STUDENT-BEGIN-DATEs and STUDENT-END-DATEs may be set to the first date the class began and last date the class met. Texas Education Agency - Classroom Link Training - January 12, 2010

  42. 415 Course Completion Record 2010-2011 School Year Reporting Requirements • However, if the school software stores this data (BEGIN/END-DATES) more completely than the minimum reporting standard for 2010-2011, then the district may report the additional course completion data rows during the 2010-2011 school year. Texas Education Agency - Classroom Link Training - January 12, 2010

  43. 415 Course Completion Record 2010-2011 School Year Reporting Requirements • If a student has completed any classes prior to the Last Friday in October, these course completion events must be reported. • Course Completion events reported prior to the last Friday in October will require the corresponding 300 Course Schedule records and the 305 Teacher Assignment Records when applicable. Texas Education Agency - Classroom Link Training - January 12, 2010

  44. 415 Course Completion Record 2011-2012 School Year Reporting Requirements • Districts must report a record for each class (course section) in which a student was enrolled throughout the year, starting with the last Friday in October. • STUDENT-BEGIN-DATEs and STUDENT-END-DATEs must be set to the actual dates the student enrolled in and last attended, or withdrew from, the unique course section. Texas Education Agency - Classroom Link Training - January 12, 2010

  45. 415 Course Completion Record 2011-2012 School Year Reporting Requirements • If a student has completed any classes prior to the Last Friday in October, these course completion events must be reported. • Course Completion events reported prior to the last Friday in October will require the corresponding 300 Course Schedule and the 305 Teacher Assignment records when applicable. Texas Education Agency - Classroom Link Training - January 12, 2010

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