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Texas Education Agency PEIMS Data Standards Changes for the 2013-2014 School Year

Texas Education Agency PEIMS Data Standards Changes for the 2013-2014 School Year . Summer and Extended Year Collections. 2013-2014 Data Standards. This training presentation is associated with the Legacy PEIMS Data Standards; Not the Texas Student Data System Texas Education Data Standards. .

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Texas Education Agency PEIMS Data Standards Changes for the 2013-2014 School Year

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  1. Texas Education AgencyPEIMS Data Standards Changes for the 2013-2014 School Year Summer and Extended Year Collections

  2. 2013-2014 Data Standards This training presentation is associated with the Legacy PEIMS Data Standards; Not the Texas Student Data System Texas Education Data Standards. Texas Education Agency – PEIMS Data Standards Changes Addendum/Post Addendum Release

  3. 2013-2014 Data Standards New Data Reporting Requirements Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  4. 2013-2014 Data Standards 010 District Record Ten (10) new data elements have been added to the 010 District record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  5. 2013-2014 Data Standards 010 District Record • FINE-ARTS-CATEGORY-CODE (E1531). • WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE (E1532). • COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE (E1533). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  6. 2013-2014 Data Standards 010 District Record • 21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE (E1534). • SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE (E1535). • DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE (E1536). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  7. 2013-2014 Data Standards 010 District Record • DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE (E1537). • EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE (E1538). • OVERALL-RATING-CATEGORY-CODE (E1539). • STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE (E1540). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  8. 2013-2014 Data Standards 010 District Record All School Districts and Charter Schools must report all ten (10) of the performance and compliance indicators on the 010 district record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  9. 2013-2014 Data Standards 010 District Record The ten performance and compliance indicators are based on criteria developed by a local committee. TEA cannot provide guidance on these ratings. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  10. 2013-2014 Data Standards 020 Campus Record Ten (10) new data elements have been added to the 020 Campus record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  11. 2013-2014 Data Standards New Data Reporting Requirements 020 Campus Record • FINE-ARTS-CATEGORY-CODE (E1531). • WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE (E1532). • COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE (E1533). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  12. 2013-2014 Data Standards New Data Reporting Requirements 020 Campus Record • 21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE (E1534). • SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE (E1535). • DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE (E1536). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  13. 2013-2014 Data Standards New Data Reporting Requirements 020 Campus Record • DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE (E1537). • EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE (E1538). • OVERALL-RATING-CATEGORY-CODE (E1539). • STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE (E1540).. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  14. 2013-2014 Data Standards New Data Reporting Requirements 020 Campus Record Except for DAEP and JJAEP campuses, all School District and Charter School campuses with a 400 and or 500 attendance record must report all ten (10) of the performance and compliance indicators on the 020 district record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  15. 2013-2014 Data Standards New Data Reporting Requirements 020 Campus Record DAEP and JJAEP campuses will not be allowed to report the any of the ten (10) of the performance and compliance indicators on the 020 district record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  16. 2013-2014 Data Standards New Data Reporting Requirements 020 District Record The ten (10) performance and compliance indicators for campuses are based on criteria developed by a local committee. TEA cannot provide guidance on these ratings. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  17. 2013-2014 Data Standards Data Reporting RemindersClassroom Link Data Reporting All classroom teachers (Role IDs 047 and 087) are required to be reported for submission 3. This includes contracted teachers and teachers on the school payroll. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  18. 2013-2014 Data Standards Data Reporting Reminders Classroom Link Data Reporting All classroom teachers (Role IDs 047 and 087) are reported for submission 3 with: Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  19. 2013-2014 Data Standards Data Reporting Reminders a. 040 Staff Data –Identification/Demographic Identification Record b. 043 Staff Data –Identification Record c. 050 Staff Data –Identification Record Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  20. 2013-2014 Data Standards Data Reporting Reminders Classroom Link Data Reporting TSBVI, TSD, and TJJD teachers (role 087 and 047) are reported in Submission 3. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  21. 2013-2014 Data Standards Data Reporting Reminders • 101 Student Data - Demographic Record Student Attribution Code - Charter Schools may not report STUDENT-ATTRIBUTION-CODE 03 – Public Education Grant (PEG). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  22. 2013-2014 Data Standards Data Reporting Reminders • 101 Student Data - Demographic Record STUDENT-ATTRIBUTION-CODE 12 (Private School) is only reported for special education students who are enrolled in a non-public school (private school or home school) and are served with special education services under an Individualized Service Plan (ISP). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  23. 2013-2014 Data Standards Data Reporting Reminders • 101 Student Data - Demographic Record STUDENT-ATTRIBUTION-CODE – Codes have been deleted and added to accommodate the consolidation of TYC and TJPC. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  24. 2013-2014 Data Standards Data Reporting Reminders • 101 Student Data - Demographic Record STUDENT-ATTRIBUTION-CODE 13 – 20 have been consolidated into attribution codes 25 - 28 as a result of the consolidation of the Texas Youth Commission and the Texas Juvenile Probation Commission into the Texas Juvenile Justice Department. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  25. 2013-2014 Data Standards Data Reporting Reminders • 101 Student Data - Demographic Record DEMOGRAPHIC-REVISON-CODE – Deleted from the 101 record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  26. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record EARLY-READING-INDICATOR-CODE has been added to the 102 student demographic record and deleted from from the now retired 105 data record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  27. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record For Submission 3, the EARLY-READING-INDICATOR-CODE should report the reading services eligibility status of a student based on the latest assessment results available for the student. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  28. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record FOSTER-CARE-INDICATOR-CODE has been added to the 102 student demographic record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  29. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record FOSTER-CARE-INDICATOR-CODE (E1528) indicates whether a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  30. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record The Foster Care Indicator Code is reported in fall and summer and extended year submissions (submissions 1, 3, and 4). Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  31. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record For Foster Care Indicator Code 0, no documentation is required because the student is not in the conservatorship of the Texas DFPS when enrolling in the school. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  32. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record For Foster Care Indicator Code 1 - the enrolling caregiver must provide a copy of the Texas DFPS Placement Authorization Form (Form 2085) or a court order that designates the student is in the conservatorship of the Department of Family and Protective Services. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  33. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record For Foster Care Indicator Code 2, the Pre-kindergarten student is enrolling in school for the purpose of participating as an eligible student in a Pre-kindergarten program and eligibility documentation must be provided. At least annually, the Texas DFPS and Child Protective Services will mail verification letters of PK eligibility to the parents and caregivers of eligible children who in turn must provide this verification documentation to the school at enrollment. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  34. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record See “Chart for determining Foster Care Indicator Code” on the 102 record under Foster Care Indicator Code. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  35. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record Foster care status data should be handled with the utmost sensitivity, and in accordance with all FERPA guidelines. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  36. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE has been added to the 102 student demographic record. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  37. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE (E1529) indicates a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  38. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE (C197) 0 Not a military connected student(Student is not a dependent of military personnel.) Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  39. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE (C197) 1 Student is a dependent of a member of the Army, Navy, Air Force, Marine Corps, or Coast Guard on Active Duty Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  40. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE (C197) 2 Student is a dependent of a member of the Texas National Guard (Army, Air Guard, or State Guard) 3 Student is a dependent of a member of a reserve force in the United States military (Army, Navy, Air Force, Marine Corps, or Coast Guard) Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  41. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE (C197) 4 Pre-kindergarten student is a dependent of: 1) an active duty uniformed member of the Army, Navy, Air Force, Marine Corps, or Coast Guard, 2) activated/mobilized uniformed member of the Texas National Guard (Army, Air Guard, or State Guard), or 3) activated/mobilized members of the Reserve components of the Army, Navy, Marine Corps, Air Force, or Coast Guard; who are currently on active duty or who were injured or killed while serving on active duty. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  42. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record The MILITARY-CONNECTED-STUDENT-CODE is required for Submissions 1 and 3. The MILITARY-CONNECTED-STUDENT-CODE is not reported in Submission 4. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  43. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record The MILITARY-CONNECTED-STUDENT-CODE is reported only for students grades PK-12. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  44. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record • Pre-Kindergarten students can only be reported with MILITARY-CONNECTED-STUDENT-CODEs 0 and 4. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  45. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record • Students in grade levels K – 12 can only be reported with MILITARY-CONNECTED-STUDENT-CODEs 0, 1, 2, and 3. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  46. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record MILITARY-CONNECTED-STUDENT-CODE 4 (dependent of active duty military, or military personnel killed or injured while on active duty) can only be reported for PK students. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  47. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record A uniformed member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military considered Missing In Action (MIA) should be presumed to be on 'active duty' until such time as a death of the military member has been confirmed. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  48. 2013-2014 Data Standards Data Reporting Reminders • 102 Student Data - Demographic Record The term "dependent", with respect to a member of a uniformed service, means the spouse of the member, an unmarried child of the member, an unmarried person who is placed in the legal custody of the member is dependent on the member for over one-half of the person's support, resides with the member unless separated by the necessity of military service or to receive institutional care as a result of disability or incapacitation or under such other circumstances as the Secretary concerned may by regulation prescribe and is not a dependent of a member under any other paragraph. (37 USC Sec. 401) Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  49. 2013-2014 Data Standards Data Reporting Reminders • 405 Special Education Attendance Data DISTRICT-OF-RDSPD-SERVICE (E1527) has been added to the 405 Special Education Attendance record in columns 74-79. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

  50. 2013-2014 Data Standards Data Reporting Reminders • 405 Special Education Attendance Data DISTRICT-OF-RDSPD-SERVICE (E1527) indicates the district identification number of the RDSPD Fiscal Agent that is providing RDSPD services. This fiscal agent district is registered with the Texas Education Agency. Texas Education Agency –PEIMS Data Standards Changes Addendum/Post Addendum Release

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