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BACKGROUND TO ESTABLISHING AGENCY OVERSIGHT PROGRAM

OFFICE OF TRAVEL, TRANSPORTATION, AND ASSET MANAGEMENT (MT), CENTER FOR POLICY EVALUATION AND COMPLIANCE (MTC) COMPLIANCE AND EVALUATION PROGRAM. BACKGROUND TO ESTABLISHING AGENCY OVERSIGHT PROGRAM.

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BACKGROUND TO ESTABLISHING AGENCY OVERSIGHT PROGRAM

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  1. OFFICE OF TRAVEL, TRANSPORTATION, AND ASSET MANAGEMENT (MT), CENTER FOR POLICY EVALUATION AND COMPLIANCE (MTC) COMPLIANCE AND EVALUATION PROGRAM

  2. BACKGROUND TO ESTABLISHING AGENCY OVERSIGHT PROGRAM • ESTABLISHMENT OF MT CENTER FOR POLICY EVALUATION AND COMPLIANCE WITH MISSION TO GAUGE FEDERAL AGENCY COMPLIANCE WITH MANDATED POLICIES AND ADOPTION OF BEST PRACTICES IN THE SIX PROGRAM AREAS FOR WHICH MT PRESCRIBES FEDERALWIDE POLICY: TRAVEL/RELOCATION, TRANSPORTATION, MAIL, PERSONAL PROPERTY, MOTOR VEHICLES, AND AIRCRAFT – COMPLETED 3RD Q ’05

  3. AGENCY REVIEW PROCESS • WRITTEN NOTICE OF REVIEW PROVIDED BY GSA TO AGENCY. • ESTABLISHMENT OF POINTS OF CONTACT WITHIN BOTH AGENCY AND GSA • CONDUCT OF ENTRANCE BRIEFING BY MTC TO AGENCY. • AGENCY PROVISION TO MTC OF ALL AGENCY DOCUMENTATION COVERING PROGRAM POLICY, AND ANY INTERNAL (E.G., AGENCY IG) AND EXTERNAL (E.G., GAO) PROGRAM REVIEWS CONDUCTED WITHIN PRIOR THREE YEARS, AND SUPPORTING PROGRAM DOCUMENTATION RELATED TO STRATEGIC SOURCING, INTERNAL CONTROL ASSESSMENTS, AND FUNCTIONAL CONSOLIDATIONS; E.G., CENTERS OF EXCELLENCE.. • CONDUCT OF AGENCY REVIEW COVERING POLICY MANDATES AND BEST PRACTICES QUESTIONS, INCLUDING INITIAL AGENCY REPLY TO QUESTIONS, INTERIM GSA EVALUATION OF REPLY (IF NECESSARY), AGENCY FOLLOW-UP REPLY (IF NECESSARY), AND GSA FINAL RESPONSE: • 48CFR1-8.102: DO YOU HAVE DOCUMENTED AGENCY POLICY REQUIRING THAT EXCESS PROPERTY IS USED AS FIRST SOURCE OF SUPPLY ( )YES ( )NO? IS ADHERENCE TO THE POLICY PROACTIVELY CHECKED OR ADDRESSED ( )YES ( )NO? • PERSONAL PROPERTY MANAGEMENT REVIEW GUIDE (PPMRG) A.2: DO YOU HAVE DOCUMENTED AGENCY POLICY REQUIRING THAT CAREER DEVELOPMENT AND FORMAL TRAINING CRITERIA ARE IN PLACE FOR YOUR PERSONAL PROPERTY STAFF ( )YES ( ) NO? • CONDUCT OF EXIT BRIEFING BY MTC TO AGENCY.

  4. AGENCY REVIEW PROCESS (Cont’d) • GSA PROVISION OF FINAL REPORT TO AGENCY THAT INCLUDES FINDINGS CHARACTERIZED AS STRONG/WEAK, WITH ACTION RECOMMENDATIONS, AND SOLICITS AGENCY INPUT ON THE REGULATIONS; I.E., CHANGES, ADDITIONS, DELETIONS. • AGENCY REQUESTED TO PROVIDE REMEDIAL ACTION PLAN.

  5. AGENCY OVERSIGHT PROGRAM BENEFIT TO AGENCIES • IDENTIFIES BEST PRACTICES TO ACHIEVE COST AND TIME SAVINGS, AND IMPROVED PROGRAM RESULTS. • CHANGES NON-COMPLIANCE INTO COMPLIANCE ENABLING PASSAGE OF AUDITS BY OTHER ENTITIES; I.E., AGENCY IG, OMB, GAO, ETC. • SERVES AS VENUE FOR AGENCIES TO PROVIDE INPUT ON REG ADDITIONS, DELETIONS, CHANGES.

  6. AGENCY OVERSIGHT PROGRAM BENEFIT TO GSA • FULFILLS MISSION REQUIREMENT. • GSA SERVES AS AN ASSIST TO AGENCIES IN AREAS OF COMPLIANCE AND BEST PRACTICES • IDENTIFIES TO GSA REGS AND BEST PRACTICES THAT ARE/AREN’T WORKING. • ASSISTS FAS IN THE CONDUCT OF THEIR OPERATIONAL TRANSPORTATION AND TRAVEL/ RELOCATION AUDITS. • SERVES AS INPUT ORGAN FOR RECOMMENDED REG CHANGES, ADDTIONS, DELETIONS.

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