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HR 101 / Department of 1

HR 101 / Department of 1. Kristi Spaethe, SHRM-CP, PHR. Objectives. Overview and History of Human Resources Breakdown of Individual functions Best Practices for Transitioning and Building your Network

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HR 101 / Department of 1

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  1. HR 101 / Department of 1 Kristi Spaethe, SHRM-CP, PHR

  2. Objectives • Overview and History of Human Resources • Breakdown of Individual functions • Best Practices for Transitioning and Building your Network • Panel Discussion and Q&A in the following functions: Benefits, Employee Relations, Recruiting, Retirement Plans, and Leadership and Culture

  3. Human Resources - History

  4. SHRM Volunteer Structure (NETWORK OF CHAPTERS, STATE & REGIONAL COUNCILS & MAC) SHRM Board of Directors Staff Leadership / Support Membership Advisory Council • Interface between volunteer leaders and SHRM Board • One elected representative from each of the five Regions Special Expertise Panels • Members identify emerging trends in specific topic areas • Provide expert advice on matters of professional significance • Provide guidance on public policy issues • Be on the cutting edge through access to early information on emerging trends and issues: • Ethics/CSR • Global • Technology & HR Management • Labor Relations • Talent Acquisition • Diversity & Inclusion • HR Disciplines : • Organizational Development • Compensation • Benefits • Employee Health, Safety & Security • Employee Relations Regional Councils • Five councils comprised of state council directors in each region • Provides channels of communication • Serves as liaison with business leaders and SHRM MEMBERS State Councils • Structure for key volunteer leaders in the state to adopt and promote SHRM initiatives • Channel of communication between chapters and regional councils • Serves all HR professionals in the state, by promoting chapter membership and local professional development Local Chapters • Forum for personal and professional development • Opportunity for local members to develop leadership skills • Focus on current HR management issues • Entry point for introducing HR professionals to SHRM

  5. Functions Within Benefits Payroll Organizational Development Talent Management Total Rewards Liability Worker’s Compensation Disability Safety Employee Relations Recruiting Training and Development Compensation Health Benefits Labor Relations Human Resources Information System (HRIS) Wellness Retirement Planning

  6. What You Need to Know – Alphabet Soup • FMLA • Family Medical Leave Act • Over 50 Employees • ADA • Americans with Disabilities Act • Over 15 Employees • NLRA • National Labor Relations Act • All • EEO-1 • Over 50 Employees • GINA • Genetic Information Nondiscrimination Act • Over 15 Employees • FLSA • Fair Labor Standards Act • All • USERRA • Uniformed Services Employment and Re-Employment Rights Act • All • Title VII • Over 15 Employees

  7. What You Need to Know - Compensation • FLSA • Hourly vs Salary • Exemption Testing • Overtime Calculation • Breaks • Benchmarking • Specific Market • For Competitiveness • Bonus Pay Out • Consistency • Timing • Calculation • Merit / Cost of Living Adjustments • Job Descriptions • For Benchmarking • For Accommodations

  8. What You Need to Do – Employee Retention • Hire Right • Leadership • Competitive Total Compensation • Creative Benefits • Have Fun • Involve Them • Communicate Transparently • Use the Metrics

  9. What You Need to Do – Training and Development • Meet Training Compliance Requirements • Offer External Training Opportunities • Offer Internal Training Opportunities • Don’t Forget Development • Cross Training • PDP • Mentoring Programs

  10. What You Need to Do – Policies, Procedures and Best Practices • Know the Requirements • Based on Size • Industry • Government Contracts • Lay the Foundation • Utilize your Vendors • Benefits • Payroll • Consultants

  11. How Can you Save Time? • Reduce Turnover • Leadership • Hire Right • Automate Systems • Time and Attendance • Integrated Systems • Improve Time Management Skills • Emails • Meetings • Consolidate Processes • Merit Time Period Same • Orientation once per week • Everyone start on Monday

  12. Best Practices – New to HR and/or Dept of 1 • Join an Association • SHRM • TAHRA • TEEOCA • Benefits • Payroll • TYPROS • Go to events • Seminars • Networking • Ask Questions • Research • Find a Mentor • In your organization • Outside of your organization • In HR • Outside of HR • Get Certified or take the class

  13. Best Practices – All the Hats • Utilize your vendors • Fine Tune your organizational system • Prioritize • Set Boundaries • For Yourself • Email • Meetings • With your supervisor • Automate Systems

  14. BREAK!!!!Don’t forget to join us at Fox and Hound immediately following the Learning Lab for some great Networking! (even if you haven’t pre-registered)

  15. Workforce Tulsa Shelley Cadamy| Executive Director Cell 918.549.5159  | www.workforcetulsa.com

  16. Workforce Tulsa • Adjunct HR Department • Business Services Team refers only the candidates that fit • For every 5 candidates we refer, 1 is hired. • No-fee for services • Subsidize On-The-Job or Work Experience wages

  17. Employee Relations Amanda Bryson Manager – Employee Relations ONEOK, Inc. 100 W. Fifth Street Tulsa, Okla. 74103 www.oneok.com

  18. Employee Relations • What is the first thing you think of when you hear, “Employee Relations?” • How can you change the characterization? • Helpful tool • BOLO

  19. Benefits Susan McGinnis | RHU | ConsultantVice-President 8516 E. 101st Street S., Suite HTulsa, OK  74133 Office 918-369-5900

  20. Employer’s Health Insurance Guidelines • Purchase direct or through a broker? • OESC Report is REQUIRED • Employer Contribution  • Employee Participation • How many employees constitute a group? • OID defines Small / Large Employer • Special Enrollment Period (SEP) • Not-for-Profits are just a little special!

  21. Retirement Scott Villines Villines Wealth Management, LLC 5800 E Skelly Drive Suite 603 Tulsa, OK 74135 918.877.9099 (Phone) VillinesR@hdvest.net www.villineswealth.com

  22. Retirement Plans • Responsibilities • Enrollment • Education • Notices • Payroll Contributions • ERISA Fidelity Bond • Year-End Process • Day-to-Day Procedures • Plan Review • In the interest of participants • Things To Watch Out For • If it ain’t broke, it might still need fixin’ • New hires • Delay submitting payroll contribution • Loans • Investment Selection • What Now?!?! • Create a file • Document procedures • Don’t do it alone! Employees who withdraw funds in a 401(k) plan before age 59½ may have to pay a 10 percent tax on any withdrawals, in addition to any regular income tax. Securities offered through HD Vest Investment ServicesSM, Member SIPC, Advisory services offered through HD Vest Advisory ServicesSM, 5800 E Skelly Dr, Ste 603, Tulsa, OK 74135

  23. Culture and Leadership Heidi Hartman, SCP SPHR Certified Executive Coach 918-381-2449 www.hhartmanconsulting.com

  24. &

  25. Panel Questions

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