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Special Assessment for Lot Cleaning Cost - Recovering Cleaning Costs for Private Properties

The Orange County Code Enforcement Division has implemented a special assessment lien process to collect outstanding lot cleaning and administrative costs incurred by the County for cleaning private properties. This process has resulted in the collection of 95% of the funds spent by Orange County.

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Special Assessment for Lot Cleaning Cost - Recovering Cleaning Costs for Private Properties

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  1. ORANGE COUNTY CODE ENFORCEMENT DIVISION Special Assessment for Lot Cleaning Cost

  2. Special Assessment for Lot Cleaning Cost • Purpose • To collect outstanding lot cleaning and administrative costs incurred by the County for cleaning private properties • Special Assessment Lien process results in collection of 95% of funds spent by Orange County

  3. Special Assessment for Lot Cleaning Cost • Background • Board of County Commissioners approved an amendment to the Lot Cleaning Ordinance to recover costs on tax bill in August 1998 • Process prior to amendment required collection through lengthy and expensive foreclosure process • Lot cleanings performed by contracted vendor

  4. Special Assessment for Lot Cleaning Cost • Scope of Outstanding Lot Cleaning Costs • 1049 properties cleaned from Aug., 2005 - Mar., 2007 • 101 properties affected by special assessment liens • Assessment amounts range from $214.77 to $6,997.34 • Median amount of lot cleaning liens is $392.92 • Total amount of all unpaid assessments is $64,336.21

  5. Special Assessment for Lot Cleaning Cost • Notification Process • Property owners are notified via certified mailings and other means to clean their properties or to pay costs incurred by County • Initial violation notice • Property posted with violation notice • Billing letter for lot cleaning cost • Newspaper notification #1 of intent to file lien after BCC approval (consent agenda item) • Lien letter after BCC approval of lien • BCC Public Hearing letter from County Comptroller • Newspaper notification #2 advertising Public Hearing

  6. Special Assessment for Lot Cleaning Cost • Lien Payment • Property owners can satisfy special assessment liens by paying Code Enforcement Division up until November • In November, special assessment liens are placed on the property tax bills

  7. 1331 19th St. • Cost Summary • Trash, debris removal; 11,920 lbs. $ 834.40 • Mowing; 10,125 sq. ft. $ 202.50 • Landfill fees $ 286.08 • Cut underbrush & skirt trees; 4 hrs $ 300.00 • Administrative costs, posting, etc. $ 155.95 Total contractor & administrative costs $ 1,778.93 Lot Cleaning Case Number LC 07-227

  8. 1331 19th St. Violation Conditions - Inspector Photo

  9. 1331 19th St. Violation Conditions - Inspector Photo

  10. 1331 19th St. Violation Conditions - Inspector Photo

  11. Requested Action • Approve transmittal of the Special Assessment Liens to the Tax Collector

  12. ORANGE COUNTY CODE ENFORCEMENT DIVISION Special Assessment for Lot Cleaning Cost

  13. Code Enforcement Division Lot Cleaning 07-227 1331 19th Street

  14. Subject Area Location 1331 1331 19th Street

  15. 1331 19th St. • Case History • Violation discovered 1/12/07 • Posting of Notice of Violation 1/12/07 • Mailing of Notice of Violation 1/12/07 • Cleaned by County 3/5/07

  16. 1331 19th St. Posting of Violation Notice 1/12/07

  17. 1331 19th St. Violation Conditions - Inspector Photo

  18. 1331 19th St. Violation Conditions - Inspector Photo

  19. 1331 19th St. Violation Conditions - Inspector Photo

  20. 1331 19th St. Property after cleaning - Inspector Photo

  21. Lot Cleaning Violation Notice – 1331 19th St.

  22. Lot Cleaning Violation Notice Compliance Schedule

  23. 1331 19th St. Property Appraiser Inquiry - Owner Address of Record – 1331 19th St.

  24. Contractor’s Invoice – 1331 19th St.

  25. Code Enforcement Lien Letter

  26. Code Enforcement Division Lot Cleaning Special Assessment Liens April 29, 2008

  27. Code Enforcement Division Lot Cleaning 05-545 123 N. John Street

  28. Subject Area Location Robinson St. N. John St. 123 N. John Street

  29. 123 N. John St. • Case History • Violation discovered 7/22/05 • Posting of Notice of Violation 7/22/05 • Mailing of Notice of Violation 7/22/05 • Cleaned by County 9/14/05

  30. 123 N. John St. Posting of Violation Notice 7/22/05

  31. 123 N. John St. Violation Conditions - Inspector Photo

  32. 123 N. John St. Violation Conditions - Inspector Photo

  33. 123 N. John St. Violation Conditions - Inspector Photo

  34. 123 N. John St. Violation Conditions - Inspector Photo

  35. 123 N. John St. Violation Conditions - Inspector Photo

  36. 123 N. John St. Inspector photo - During cleaning

  37. 123 N. John St. Inspector photo – After cleaning

  38. 123 N. John Street • Cost Summary • Trash, debris removal; 141,960 lbs. $ 3,549.00 • Mowing; 13,600 sq. ft. $ 680.00 • Removal of tires; 85 ea. $ 850.00 • Level dirt mounds $ 225.00 • Landfill fees $ 1,530.00 • Administrative costs, posting, etc. $ 163.34 Total contractor & administrative costs $ 6,997.34 Lot Cleaning Case Number LC 05-545

  39. Requested Action • Approve transmittal of the Special Assessment Lien 05-545 ($6,997.34) to the Tax Collector

  40. Code Enforcement Division Lot Cleaning 05-545 123 N. John Street

  41. Lot Cleaning Violation Notice – 123 N. John St.

  42. 123 N. John St. Lot Cleaning Violation Notice Compliance Schedule

  43. 123 N. John St. Property Appraiser Inquiry - Owner Address of Record – 123 N. John St.

  44. 123 N. John St. Code Enforcement Lien Letter

  45. Contracted Lot Cleaning CostsBrown Tractor Services • Cost Summary • Trash, debris removal; per lb. $ .07 • Mowing, square foot $ .02 • Removal of tires; ea. $ 6.00 • Level dirt mounds, per hr. $ 75.00 • Administrative costs, posting, etc. $ 155.95 • Dump fees; Direct reimbursement for exact costs

  46. Contracted Lot Cleaning CostsLapin Services • Cost Summary • Trash, debris removal; per lb. $ .25 • Mowing, square foot $ .05 • Removal of tires; ea. $ 10.00 • Level dirt mounds, ea. $ 225.00 • Administrative costs, posting, etc. $ 163.34 • Landfill fees; Direct reimbursement for exact costs

  47. Contractor’s Invoice – 123 N. John St.

  48. Code Enforcement Lien Letter – 123 N. John St.

  49. Tax Bill Process • Tax Bill Out - November 1, 2008 • Delinquent on April 1, 2009 • Tax Collector’s Office typically sends one (1) Reminder Notice • Tax Certificates may be purchased (Property taxes only paid) • After two (2) years of delinquency, Tax Certificate holder can request sale of property at public auction • Tax Certificates good up to seven (7) years • If property sold - Tax Certificate holder gets reimbursement for costs (taxes paid plus interest) [County’s lot cleaning costs paid] • If property not sold - Tax Certificate holder may gain title to property (County’s lot cleaning costs paid)

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