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PMAP: Your Rights Under the HHS-NTEU Contract

This guide provides definitions, procedures, and rights related to performance appraisals under the HHS-NTEU Contract, offering insights into appraisal periods, critical elements, progress reviews, and the rating of record process.

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PMAP: Your Rights Under the HHS-NTEU Contract

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  1. PMAP: Your Rights Under the HHS-NTEU Contract Sarah Riger

  2. Important Definitions • Appraisal period: the established period of time for which performance will be reviewed and a rating of record will be prepared. Normally covers the calendar year. Must be under a plan for a minimum of 90 days to receive a rating.

  3. Important Definitions • Critical element: work assignments or responsibilities of such importance that unacceptable performance on the element would result in a determination that the employee’s overall performance is unacceptable. Assessed only at the individual level.

  4. Important Definitions • Progress review: communicating with an employee about performance to date compared to performance standards. One formal review is required; generally midway through appraisal period.

  5. Important Definitions • Rating of record: the performance rating prepared at the end of an appraisal period.

  6. Developing the Performance Plan • You have the right to discuss, clarify, or comment on a proposed plan before it is finalized. (Art. 30, Sec. 5.B&C)

  7. During the Appraisal Period • Your supervisor should give you ongoing progress reviews (with a minimum of one formal review) concerning your goals and objectives. If your performance falls below “fully successful,” then you should receive written documentation. (Art. 30, Sec. 7.A.1&4; Sec. 8.B.3)

  8. During the Appraisal Period • You may request a written performance review whenever performance has declined. (Art. 30, Sec. 7.A.6)

  9. End of the Appraisal Period • * During the final 30 days of the appraisal period, you may prepare a written self-assessment. You have a reasonable amount of time, not to exceed 4 hours to prepare your written assessment. (Art. 30, Sec. 12)

  10. End of the Appraisal Period • * Your supervisor will discuss your final rating with you. The rating will be in writing and given to the employee as soon as possible after the end of the appraisal period. (Art. 30, Sec. 8.B.5)

  11. End of the Appraisal Period • You may comment on your final rating; any comments submitted will be attached to and become part of the appraisal. You have a reasonable amount of time, not to exceed 4 hours to prepare your written comments to the rating. (Art. 30, Sec. 8.B.6&7)

  12. End of the Appraisal Period • You may file a grievance challenging your written rating of record. (Art. 30, Sec. 8.B.8)

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