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U.S. Department of Energy’s Office of Science

This report provides an overview of the LUSI project, including its funding, schedule, design status, and major risks. The report highlights the progress made in accelerating the instrument readiness and outlines the mitigation strategies in place for identified risks.

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U.S. Department of Energy’s Office of Science

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  1. U.S. Department of Energy’sOffice of Science Office of Science, Office of Project Assessment Status Review of LCLS Ultrafast Science Instruments (LUSI) at the SLAC National Accelerator Laboratory Hannibal Joma Federal Project Director SLAC Site Office April 2009

  2. LUSI Project Organization Office of Basic Energy Sciences Harriet Kung Acquisition Executive Scientific User Facilities Division Pedro Montano, Director Tom Brown, Program Manager Stanford Site Office Hannibal Joma, Federal Project Director LUSI Project Office Project Manager, Tom Fornek Deputy PM, Richard Boyce Multi-Institutional Instrument Teams LCLS Directorate Support Procurement, EVMS,…

  3. LUSI Project Near Experimental Hall X-ray Transport Far Experimental Hall 1 3 2 5 4 6 XCS Mono SXR AMO XPP XCS CXI H6 MEC Installation Part of LCLS Part of LCLS FES ARRA Funds Beam Transport LCLS Offset Monochromator Exp. Chamber Detector LUSI H6(MEC)

  4. Developments Since CD-2 • ARRA • ARRA funds obligated to SLAC in April’09; LUSI now fully funded • LUSI has 2 ‘types’ of funds: FY’09 Appropriation and ARRA funds • Separate accounting/reporting capability for ARRA under one EVMS • ARRA required documents prepared and submitted (March’09) • Schedule • Schedule baseline is being revised; accelerated schedule pending BCP Level 2 (~June 2009) • Instrument Readiness is being accelerated NOT the CD-4 date • Staffing ramp-up accelerated • Advance Procurements ahead of schedule

  5. Funding Profile ($ in K) Profile at CD-2: Profile After ARRA Enactment:

  6. Instrument Schedule Acceleration - Pending • CD-0 - Mission Need: AUG 2005 A • CD-1 - Alternative Selection and Cost Range: SEP 2007 A • CD-2 - Approve Performance Baseline: OCT 2008 A* • XPP/CXI Advance Procurement (L2) DEC 2008 A* • Approve Start Fabrication of Partial XPP (L2) MAR 2009 A* • CD-3 - Approve Start of Fabrication OCT 2009 (APR’10) • XPP Early Science (L2) OCT 2010 • CXI Early Science (L2) JUN 2011 (AUG’11) • XCS Early Science (add as L2) AUG 2011 (N/A) • Complete Instruments ready for CD-4 (add as L2) MAR 2012 (N/A) • CD-4 - Approve Start of Operations AUG 2012 * Completed earlier than planned ARRA Enabled Acceleration – Pending BCP

  7. Cost Baseline ($M) Contingency on ETC: 33% Contingency: 35.8% of work to go

  8. Project Status (as of FEB’09) • TPC Overall Completion – ~24% • CUM CPI/SPI: 1.03, 0.98 • EAC (SLAC): $42,693 • EAC (IND. GOV): Min: $42,012 Max: $42,033 • Design Status • 1.2 - XPP: CD-3 Ready • 1.3 - CXI : ~75% CD-3 Ready • 1.4 - XCS: ~90% CD-3 Ready • 1.5 - Diagnostics and Common Optics: ~90% CD-3 Ready • 1.6 - Controls and Data Acquisition: ~85% CD-3 Ready

  9. Project Status (as of FEB’09) • XPP/CXI Advance Procurements have started • “Partial XPP fabrication start” approved (L2) and Procurements are being placed • XCS Large Offset Mono Advance Procurement Specifications Ready

  10. LUSI CD-3 Readiness • Have adopted a CD-3 Readiness determination Process • Major Component/Controls/DAC Preliminary Design Reviews • Independent review of procurement specifications for Design-Build • Final Instrument (integrated) Design Review • Objective: expedite Instrument deployment • By June’09, all 3 instruments will be CD-3 Ready • Coordinating the acceleration of CD-3 IPR/ESAAB • As part of this Review, requesting IPR credit for a more focused/tailored CD-3 IPR in ~July 2009

  11. Major Risks/Mitigations • Annual funding - Continuing Resolutions (Retired) • Foreign procurements – Dollar fluctuation, sole source, ARRA requirements • Utilizing FY’09 Appropriated funds for Foreign Procurements • Critical personnel • Expedited Staffing plan • Procurements • Advance Procurement Plan developed • Weekly tracking • Increase in procurement staff • Major Components Delivery/Performance • Advance Procurements in place • Stringent tracking/QC

  12. Conclusion • Baseline Performance • By June’09 Instruments/Controls/DAC will be CD-3 ready • Instrument Readiness acceleration is enabled by upfront (ARRA) funds • Planning a Level 2 Baseline Change • XPP/CXI Advance Procurements progressing • XCS Advance Procurement Approval – Pending • Coordinating with BES/OPA to expedite the CD-3 IPR/ESAAB • Requesting credit as part of this Review for a more focused/tailored CD-3 IPR in ~July’09

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