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1. Template Letter Template Letter Avon and Somerset Probation Area Criminal Record Check Process Start Shortlisted candidates sent CRB form with interview letter and asked to bring completed form with evidence of ID + photocopies to interview HR Support to write to candidate to confirm receipt of clearance. Letter to be filed on personal file. Original and photocopy of CRB check to be shredded. No Does disclosure identify any convictions? Manager to forward the successful candidate’s CRB form together with photocopies of evidence to HR Support (all CRB forms for unsuccessful candidates to be shredded) Yes Confirm to HR Officer HR Support to confirm receipt of disclosure to Manager HR Support to complete back page of CRB form indicating whether standard check required for admin staff or enhanced check for all other staff HR Officer to liaise with manager to consider whether necessary to meet with candidate for explanation or withdraw job offer. No Were these disclosed on application form? HR Officer to countersign CRB form Yes HR Support to confirm receipt of disclosure to Manager HR Support to log CRB on excel tracking system; photocopy form and file awaiting clearance. Send original to Criminal Records Bureau HR Support to write to candidate to confirm receipt of clearance. Letter to be filed on personal file. Original and photocopy of CRB to be shredded CRB return disclosure. HR Support retrieve photocopy of form; log receipt on tracking system.