Overtime & Callback Policy Changes

Overtime & Callback Policy Changes

Sustaining New Synergies InitiativeEffective January 3, 2011 • Agenda • Policy changes to overtime and callback pay • Scenarios of overtime and callback • New codes for time card • Time card examples

Sustaining New Synergies InitiativeEffective January 3, 2011 • Overtime & Callback Policy Change • Overtime • Nonexempt employees • For all hours in paid status in excess of 40 in any single workweek • Callback Pay • Nonexempt, benefits-eligible employees • Receive when, after leaving a scheduled work shift, the employee is required to return to the workplace outside of the employee’s normal work schedule • Not provided when extra work is scheduled in advance or when employees are asked to stay past the end of their regular work shift or to report to work early • Receive a premium payment equivalent to two hours of regular pay and are compensated for all hours worked • All time worked in callback status is included to determine overtime eligibility • Callback premium payment is not included when calculating overtime eligibility

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • On Wednesday, a supervisor asks her secretary to come in on Saturday morning to start coffee for the conference being held and a few other tasks. The tasks take 30 minutes, then the secretary leaves. • Is the employee eligible for callback, straight time, or overtime?

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • The employee will be paid for 30 minutes at the appropriate rate. If she has 40 hours recorded for the week in paid status, then she will receive 30 minutes at the overtime rate. If not, she is paid for 30 minutes at her regular rate. • This is not considered callback because the work was scheduled.

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • On Tuesday evening, it started snowing heavily into the night. Early Wednesday morning at 3:00 am, a supervisor calls her grounds maintenance operator and tells her to report to work at 6:00 am. She reports to work at 6:00 am and works until 5:00 pm. • Is the employee eligible for callback, straight time, or overtime for the hours between 6:00 am – 8:00 am?

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • This is considered callback pay because the work was unscheduled, even though it became an extension of her workday. • The employee will receive two hours of callback premium pay at the regular rate due to the inconvenience of being called in early plus pay for the actual time worked (2 hours) at the appropriate rate of pay. • Overtime if over 40 hours exist • Straight time if less than 40 hours exist

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • On Monday afternoon, prior to the employee leaving his shift, his supervisor tells him to report to work an hour early the following morning. The employee reports to work the following morning at 7 am and works until 5 pm. • Is the employee eligible for callback, straight time, or overtime for the hours between 7:00 am – 8:00 am?

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • He is paid for one hour at the appropriate rate of pay. • Overtime if over 40 hours exist • Straight time if less than 40 hours exist • This is not considered callback because prior to leaving his shift the previous day, he was asked to report to work the next day earlier than his normal start time.

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • On Thursday, a supervisor calls a power plant operator at 8:15 pm and needs him to report to work within the next hour. The employee shows up at 9:00 pm and works until 11:30 pm. • Is the employee eligible for callback, straight time, or overtime?

ScenariosFor the following scenarios, assume the employee normally works M-F, 8am – 5 pm • This is considered callback because it was unscheduled and the employee reported to work. • The employee will receive two hours of callback premium pay at the regular rate plus the actual time worked (2.5 hours) at the appropriate rate of pay. • Overtime if over 40 hours exist • Straight time if less than 40 hours exist

Remuneration Statement • The employee’s paycheck will reflect:

Overtime Time Card Example • WEEK ONE Employee’s Hours Worked: • Mon – 8 hrs • Tue – 10 hrs • Wed – 8 hrs • Thu – 8 hrs • Fri – 10 hrs • Total Mon-Fri = 44 hrs • Overtime = 4 hrs

Overtime Time Card Example • WEEK TWO Employee’s Hours Worked: • Mon – 8 hrs • Tue – 12 hrs • Wed – 8 hrs • Thu – 8 hrs • Fri – 8 hrs vacation • Total Mon-Fri = 44 hrs • Overtime = 4 hrs

Overtime Time Card Example

Callback Pay Time Card Example • WEEK ONE Employee’s Hours Worked: • Mon – 8 hrs vacation • Tue – 8 hrs • Wed – 11 hrs • Thu – 10 hrs • Fri – 9 hrs • Total Mon-Fri = 46 hrs • Overtime = 6 hrs

Callback Pay Time Card Example • WEEK TWO Employee’s Hours Worked: • Mon – 9 hrs • Tue – 10 hrs • Wed – 10 hrs • Thu – 8 hrs (vacation) • Fri – 8 hrs (vacation) • Total Mon-Fri = 45 hrs • Overtime = 5 hrs

Callback Pay Time Card Example

Timecard Example for Unexpected Absence on Friday • WEEK ONE Employee’s Hours Worked: • Mon – 8 hrs • Tue – 10 hrs • Wed – 11 hrs • Thu – 8 hrs • Fri – 8 hrs (sick) • Total Mon-Fri = 45 hrs • Overtime = 5 hrs

Questions?

Overtime & Callback Policy Changes