Understanding OHSAS 18001 for Safety Management | Occupational Health & Safety

1. www.eighty20consulting.co.uk

2. OHSAS 18001 - Occupational health and safety management system www.eighty20consulting.co.uk

3. What is OSHAS 18001? • Originally developed in early 1990’s as BS8800 • Revised in 1999 by BSI to be more compatible with ISO 14001 • Framework for an effective OH&S-MS • 17 elements designed in parallel to ISO 14001 • Allows third-party certification/registration www.eighty20consulting.co.uk

4. What OSHAS is not • An international standard like ISO 9001or ISO 14001 • Not prescriptive –no absolute requirements; very similar to ISO 14001 www.eighty20consulting.co.uk

5. OSHAS Basics www.eighty20consulting.co.uk

6. OH&S Policy • Clearly states overall OH&S objectives • Authorised by top management • Appropriate to nature & scale of OH&S risks • Documented, implemented, and maintained • Communicated to all employees • Available to interested parties • Reviewed periodically www.eighty20consulting.co.uk

7. OH&S Policy Commitments • Improve health & safety performance* • Continual improvement • “at least” comply with current applicable • OH&S legislation and other requirements * Performance: measurable results of the OH&S management system, related to the organization’s control of health and safety risks, based on its OH&S policy and objectives. www.eighty20consulting.co.uk

8. OH&S Planning • Hazard identification, risk assessment, and risk control • Legal and other requirements • Objectives • OH&S management program(s) www.eighty20consulting.co.uk

9. Hazard Identification, Risk Assessment & Risk Control • Conceptually similar to environmental aspects and impacts –target of management program(s) • Much more detailed than 14001 approach • Assessment must address: • routine and non-routine activities • all personnel, including contractors and visitors • facilities at the workplace, whether provided by the organization or by others www.eighty20consulting.co.uk

10. Hazard Identification, Risk Assessment & Risk Control • Methodology must be proactive • in advance of process/equipment changes • allow engineering of hazard controls during design • implementation of controls as change occurs • Success requires strong Management of Change (MOC) procedure www.eighty20consulting.co.uk

11. Hazard Identification, Risk Assessment & Risk Control • Process overview • identification of hazards • evaluation of risks under current controls • evaluation of the tolerability of residual risk • identification of needed additional controls • People are involved • significant risks must be controlled • individual behaviour is a significant factor www.eighty20consulting.co.uk

12. OH&S Planning www.eighty20consulting.co.uk

13. Implementation & Operation • Structure and responsibilities • Training awareness and competence • Consultation and communication • Documentation • Document and data control • Operational control • Emergency preparedness and response www.eighty20consulting.co.uk

14. Structure & Responsibilities • Documented roles, responsibilities, authorities, and accountability • Management appointee responsible for implementation • Resources • Managers must demonstrate commitment to continual improvement www.eighty20consulting.co.uk

15. Training, Awareness & Competence • Ensure employee awareness and competence • Take into account differing levels of: • Responsibility • Ability • Literacy • Risk • Much of required training driven by regulation www.eighty20consulting.co.uk

16. Consultation & Communication • More internally focused than ISO 14001 • Employee involvement and consultation • in development/review of policies and procedures • about changes that affect workplace safety or health • ensuring representation in OH&S matters • Buy-in, ownership, motivation • Insights of shop floor perspective www.eighty20consulting.co.uk

17. Documentation & Data • Documentation of core elements • aids employee awareness • shows how the various system relate • extremely valuable during certification process • Document and data control procedures • critical documents are available • obsolete documents and data are removed www.eighty20consulting.co.uk

18. Operational Control • Identify operations and activities where risk requires further control • Plan these to ensure that • documented procedures are developed • operating criteria specify key steps and requirements • procedures addressing risks related to contractor goods and services • establish design procedures to reduce/eliminate source of risks www.eighty20consulting.co.uk

19. Operational Control www.eighty20consulting.co.uk

20. Emergency Preparedness & Response • Emergency response procedures to address • identifying potential for incidents and emergencies • preventing and mitigating resultant illnesses and injuries • responding to incidents and emergencies when they occur. www.eighty20consulting.co.uk

21. Emergency Preparedness & Response www.eighty20consulting.co.uk

22. Checking & Corrective Action • Performance measurement and monitoring • Accidents, incidents, non-conformances and corrective and preventive action • Records and records management • OH&S management system audit www.eighty20consulting.co.uk

23. Performance Measurement & Monitoring • Monitoring the achievement of objectives • Quantitative and qualitative measures • Proactive and reactive methods • Records to facilitate corrective and preventive actions • Calibration of monitoring equipment www.eighty20consulting.co.uk

24. Quantitative & Qualitative • Direct Quantitative Measures • number of lost work days following an injury • decibel levels of noise in a work area • Indirect Qualitative Measures • review of inspection logs • observation of a task • interviews www.eighty20consulting.co.uk

25. Proactive & Reactive Measures • Proactive monitoring of compliance • routine basis, independent of any event • monitoring may be required by regulations • daily equipment checks • periodic review of hot-work permits • Reactive monitoring of accidents or incidents • in response to an event or trigger • accident investigation • monitoring in response to a complaint www.eighty20consulting.co.uk

26. Accident, Incidents, Non-conformances & Corrective and Preventive Action • Handle, investigate, mitigate • Accidents • Incidents • non-conformances • Corrective and preventive actions • Review action plans through risk assessment process www.eighty20consulting.co.uk

27. Accident, Incidents & Non-conformances • Handle = immediate action • Notification • emergency response • recordkeeping to facilitate investigation • Investigation process • team and procedures • root cause analysis • People are involved • human elements www.eighty20consulting.co.uk

28. Corrective and Preventive Action • Correct immediate problem • Mitigate consequences • Eliminate or control root cause • Prevent recurrence • Review action plans through risk assessment process • Communicate results and monitor www.eighty20consulting.co.uk

29. Records & Record Management • Identification, maintenance, and disposition • Records must be: • Legible • Identifiable • traceable to the activities involved • easily retrievable • protected from damage, deterioration, or loss • held for specified and documented retention times www.eighty20consulting.co.uk

30. OH&S Management System Audit • Determine if OH&S-MS: • conforms with planned arrangements • is properly implemented and maintained • is effective in meeting policy and objectives • Results provided to top management • Audit program and schedule reflect risks and previous audit results www.eighty20consulting.co.uk

31. Management Review www.eighty20consulting.co.uk

32. OHSAS 18001 - Occupational health and safety management system www.eighty20consulting.co.uk