MAS/FPS Fall Directors’ Workshop MDE OFS Updates October 2014

1. MAS/FPS Fall Directors’ Workshop MDE OFS Updates October 2014 Office of Field Services

4. Important Dates

5. Sample Program Evaluation Calendar

6. Sample Program Evaluation Calendar

7. Final Expenditure Report (FER) • The FER must be submitted and certified by November 29, 2014. • The program and finance officials should review FER together for accuracy before submitting. • Pay special attention to items in red; they signal a potential deviation issue.

8. Comparability • For districts with Title I schools and overlapping grade spans: • Download the 2014-15 Comparability Worksheets from the OFS website. • Initiate and certify the FY2015 Title I, Part A Comparability Certification in MEGS+. • Upload your completed Excel worksheets. • Submit by December 10, 2014. 11/18/2014 8

9. Easy Approval for Modifications and Amendments • Read the Help Information provided in the CA and TISS. • Read and address all comments from the consultant(s). • Apply for 100% of the posted allocations. • Make sure all budget detail items tie directly to the DIP/SIP/SBDIP.

10. More Hints • Check that each activity being funded is supplementary, reasonable, necessary, allowable, allocable, and meets the intent and purpose of the grant source. • Use budget detail descriptions that are consistent with the samples provided by MDE.

11. Amendments The district must amend the TISS and CA if: • It is not currently approved for its full allocation. • It has carryover funds not expended during the initial year of availability. • It chooses to add or delete staff, or increase/decrease staff FTEs in its approved budget.

12. Amendments • Provide an Amendment Justification to detail changes/updates/reservations made to the budgets of each funding source. • Upload job descriptions for any new positions in the Consolidated Application. • Align Program Information screens with the budgets in the CA.

13. Amendments • Ensure that the Title I School Selection is completed correctly and is consistent with the amended Consolidated Application. • Adjust required reservations for Priority/Focus Schools, Private Schools, and Parent Involvement. • Submit no later than January 15, 2015.

14. Title I, Part A Carryover Waiver LEAs that do not obligate 85% of their Title I, Part A funds may be granted a waiver from this limitation only once every three years. See the MDE/OFS website for the waiver request.

15. Private School Reminder • Private school consultations should be ongoing and documented. • Private schools should be included during the amendment process, if applicable. • Payments are not to be made directly to private schools. • Private school programs must be monitored and evaluated by the LEA.

16. Focus School Set-Aside Requirements • Year Two • School-10% of the school’s current year Title I, Part A allocation • Year Three • School-10% of the school’s current year Title I, Part A allocation • District-10% of each of the Focus School’s previous Title IA budget, up to a maximum 10% district-set aside. During Year 4, it increases to 15%.

17. Focus School Set-Aside Requirements (School) Allowable Uses: • Professional Learning • Weekly/daily teacher collaboration time • Surveys of Enacted Curriculum • Culture/climate interventions • Professional learning on implementation of Essential Elements for teachers of MI-ACCESS students in the bottom 30%. • Contract with local ISD/ESA for a School Improvement Review or AdvancED Michigan for a School Diagnostic Review, which will provide an external perspective on process that best support student achievement.

18. Focus School Set-Aside Requirements (District) Allowable Uses: • Provide a multi-tiered system of supports that includes scaffoldedinstruction for SWD and EL students if the school does not currently implement one. If the school already implements such a system, deepen or broaden the scope or enhance the fidelity of its implementation. • Professional learning on research-based interventions aligned to building’s needs assessment.

19. Priority School Set-Aside Requirements • Year One • School-10% of the school’s current year Title I, Part A allocation • Year Two • School-10% of the school’s current year Title I, Part A allocation • District-Sum of 10% of each Priority school’s previous year school-level budget, up to an aggregate maximum not to exceed 10% of the current year District Title I, Part A allocation • Year Three • School-10% of the school’s current year Title I, Part A allocation • District-Sum of 15% of each remaining Priority school’s previous year school-level Title I, Part A budget up to an aggregate maximum not to exceed 15% of the current year District Title I, Part A allocation.

20. Priority School Set-Aside Requirements(School) Allowable Uses: • Professional learning aligned to the Reform-Redesign Plan. • Contract with local ISD/ESA for a School Improvement Review or AdvancED for a School Diagnostics Review • Daily/weekly teacher collaboration time • Culture/climate interventions

21. Priority School Set-Aside Requirements(District) Allowable Uses: • Increased Learning Time • Implement or strengthen MTSS for SWD and EL • Professional learning for staff aligned to building needs assessment, especially SWD and EL • Process improvement consultation for district system-level redesign for rapid school turnaround • Release time for a teacher-leader from the Priority School for one year to provide technical assistance to the school and district stakeholders • Supplemental interim baseline assessments

22. MDE/OFS Website www.michigan.gov/ofs

23. Questions and Answers • Contact the Office of Field Services: • Regions 1-5………………….517-373-4004 • Special Populations…….…..517-373-6066 • Homeless, Migrant, Section 31a, Section 41, Title I, D and Title III • Finance…….…………………517-373-2519