Data-Driven Decision Making for Academy Coordinators

DATA: Providing Focus for the TEAM March 2005 Talent Development High Schools Polytechnic High School Sun Valley, Ca Data

DATA When? How? What? Who?

Data Drives the Team As an Academy Coordinator, You will need to utilize data (almost daily) in decision making.

One of Your Roles as an Academy Leader is to Find Your Team’s Data Person If it’s NOT you… think about finding the skills in your team’s: • Math Teacher • Science Teacher • Special Education Teacher • Physical Education Teachers (people who deal with data and figures as part of their daily activities)

What Types of Data are we Talking About? • Attendance • Climate • Test Scores • Passing • Promotion

What Should We Think About Before Collecting and Using Data? • Purpose • Why • Intended Audience • Who will get the data? • How will they get the data? • How is the data to be used? • Accuracy • Official vs. Unofficial

What Are We Looking For When We Analyze Our Data? • Trends over Time • Similarities • Differences • Expected/Unexpected Outcomes

Collected: Daily Weekly Monthly Quarterly Data disaggregated by: Advisory/ Homeroom Team Academy Grade Level ATTENDANCE

ATTENDANCE • Communicated / Displayed : • Everyone must talk about Attendance • Charts (in each homeroom / team/ academy space) • Numerically by homeroom/advisory in daily bulletin or attendance bulletin • School-wide on daily announcements • Don’t Forget About: • Accuracy – Clean the Roll Sheets (Make it someone’begin on day one – ask the kids about missing students) • Lateness

ATTENDANCE • Let’s look at some samples… • Attendance Charts • Daily Bulletins • SASI Report

ATTENDANCE: A Final Word • Set goals as a TEAM, involving all adults and students • Everyone is an attendance monitor • Revisit your goals often and celebrate SUCCESS!

CLIMATE What Can We Measure? # of Suspensions # of Arrests # of Detentions # of Discipline Referrals Teacher Attendance Informal / Formal Climate Surveys # of Fires / Serious Incidents # and type of Referrals to “Alternative Educational Opportunities”

CLIMATE • Looking for trends by: • Year • Month • Day • Time of Day • Male / Female • Time of Year • Location

TEST SCORES • Pre and Post Testing • TDHS Courses (built –in) • Shows growth in each class/ by student • Can be used by teachers for improving or continuing their “Best Practices” • Data can be used to re-evaluate placement on the team • Standardized Test Scores • Sometimes comparing Apples to Oranges • Data can be used to identify strengths and weaknesses of students on the team – useful in creating strategies for IMPROVEMENT

Passing Rates / Promotion • Don’t Forget About the Interim Report • Gather Data on Passing rates by class and by course • Data will reveal any “trouble spots” • Usually a particular course that everyone is having difficulty with or perhaps a course being taught by a sub… • As a TEAM – check and re-check report card data for accuracy • Keep your own copies • Keep track of credits

Where do I get the DATA? What Poly can provide: • List of absent students by academy • School wide attendance printed weekly by district • Suspensions by month (student name, type of suspension, and # of days)

Where do I get the DATA? What TDHS and Coaches can provide: • Pre and Post test scores for 9th and 10th Grade English and Math • Climate survey results for the whole school

Where do I get the DATA? What your Academy Team needs to collect: • Daily/Weekly attendance from pink bubble sheets or form __’s • Lateness from bubble sheets or form __’s • Course passing rates from report cards or teacher’s grade sheets

Where do I get the DATA? California Department of Education Testing Coordinator

Let’s Play with some DATA

Data-Driven Decision Making for Academy Coordinators