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Rose Family Archive

Rose Family Archive. Project proposal & design document LIS654 Tom Rose. Objective. Repository contents Family photos, texts (letters, articles, etc.) Digital formats: JPEGs, PDFs Intended audience Family and friends Resources? Wotan server space

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Rose Family Archive

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  1. Rose Family Archive Project proposal & design document LIS654 Tom Rose

  2. Objective • Repository contents • Family photos, texts (letters, articles, etc.) • Digital formats: JPEGs, PDFs • Intended audience • Family and friends • Resources? • Wotan server space • No expectation of outside resources – purely voluntary

  3. Workflow • Inventory & organize physical collection • What do I have? • How do resources relate to one another? • Digitize material • Scanning & editing • Upload/Import to Omeka • Arrange files in an interesting way

  4. Physical collection • Various container types, poorly labeled • Stored in different rooms • Preservation issues • Deteriorating photos, mold • How to organize? • By “subject” or “contents” of items? • By “source”?

  5. Organize by Source • Three distinct sources (“family units”) • FAM001: Ken/Chris Rose • FAM002: Bob/Kay Rose • FAM003: Jodi/Tom O’Leary • Gray areas? • Digital photos? • “subcollections?” • Family within family (great-grandma’s stuff mixed in) • Future additions?

  6. Conducting Inventory • Archivist Toolkit • Advantages • View relationships between resources • Similarities to Omeka • Collection structure • Create “items” with “instances” • Tagging possibilities • Disadvantages • Required fields make data entry unwieldy • Difficult to “change your mind” about structure

  7. Digitization • Item selection • Don’t scan everything • Focus on… • People-centered photos • Notable events (Birthdays, holidays, travel) • Scanning specifications • 300dpi JPEGs – files for Omeka • Scan with border • File names?

  8. Identifiers • Purely “dumb” identification • Six-digits, 000001-999999 • Items numbered in sequence • No regard for collection/relation to other items • Except… objects with multiple files (e.g. multiple pages) • Append _### in sequence to identifier • Only complicates things • What if I something needs to be moved to another collection? • What if I scan something “out of sequence”? • Metadata generated at the same time as identifier • Largely based off content of photos (few labels on photos)

  9. Metadata (photos) • Title • Brief summary of photo • Description • Longer description offering context • Identifier • 6-digit sequence • Subject • people • Coverage • spatial info by name • Date • YYYY-MM-DD, if known • else, “n.d.” • Format • Image/jpeg • Type • StillImage • Tags

  10. Metadata (text) • Title • Title of document • Description • Longer description offering context • Identifier • 6-digit sequence • Subject • People; topics • Coverage • spatial info by name • Date • YYYY-MM-DD, if known • else, “n.d.” • Format • Text/pdf(accurate?) • Type • Text • Tags

  11. Omeka: Collections • One collection for each physical collection • FAM001, FAM002, FAM003, etc. • Items added to respective collections • Separate CSV files needed for each collection

  12. Omeka: Plugins (confirmed) • Exhibit Builder • Used to display related items together and connect them with commentary. Useful to provide insight most users will not have. • Docs Viewer • To display PDF files. • Simple Contact Form • To encourage feedback

  13. Omeka: Plugins (speculative) • EAD Importer? • Could be used in conjunction with AT’s EAD Export function. • Timeline? • Used to permit browsing chronologically; • Will consider this when a wider date range is represented in the repository.

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