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Excel 2007

Excel 2007. What’s New?. T he Quick Access Toolbar, MS Office Button, Mini Toolbar & Ribbon. The MS Office Button, Quick Access Toolbar and the Ribbon replace the menu, Standard and Formatting Toolbars in Excel 2003. . Quick Access Toolbar.

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Excel 2007

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  1. Excel 2007 What’s New?

  2. The Quick Access Toolbar, MS Office Button, Mini Toolbar & Ribbon • The MS Office Button, Quick Access Toolbar and the Ribbon replace the menu, Standard and Formatting Toolbars in Excel 2003.

  3. Quick Access Toolbar • Located next to the MS Office Button, the Quick Access Toolbar offers one-click access to the most widely used office functions. • By default, there are 3 buttons Save,New, and Open. • Click on the arrownext to the toolbar, to open the customize menu • Click the checkboxnext to each feature to add and more options to the toolbar • This is a New Feature

  4. The MS Office Button replaces the File menu

  5. The MS Office Button • The MS Office Button is a New Feature of Excel 2007. • This button is the access point to • Create New Excel Workbooks • Open • Save • Print • Close • This Button replaces the File menu

  6. The MS Office Button • The MS Office Button also houses • Recently opened presentations • Convertconverts Excel files into the 2007 Format • Prepare to finalize presentations for distribution • Send which distributes presentations through facsimile or email • Publishto distribute a presentation to a server or shared workspace • Excel Options (previously located under the Tools menu)

  7. Excel Options • There are 9 categories of PowerPoint Options: • Popular • Formulas • Proofing • Save • Advanced • Customize • Add-Ins • Trust Center • Resources

  8. Popular • Top Options for Excel: This is a New Feature. Choose options by clicking the checkboxes. • Options for Workbooks: Set default font and font size, number of sheets, and view. • Personalize your copy of MS Office: Replaces the User Information tab on the Excel 2003 Options menu. • Language Settings replaces the Set Language option on the Excel 2003Tools menu.

  9. Proofing • AutoCorrect Optionsreplaces the AutoCorrect tab on the Excel 2003Tools menu. • Spelling and Grammar Options replace the Spelling and Grammar tab on the Excel 2003Options menu.

  10. Save • Save Workbooks replaces the Save tab on the Excel 2003Options menu. • Click Save in this Formatto change the file type to Excel 97-2003 Workbook. This way, all of your Workbooks can be edited in both Excel 2003 and 2007.

  11. Customize • Customizereplaces the Customize option on the Excel 2003Tools menu.

  12. Add-Ins • Add-Ins are customizable by user. Extended Statistics and database functions are located here. • To activate an Add-In, choose from the Manage drop down menu at the bottom of the page. • Click Go. • Check the options that you want to Add-In and click Ok.

  13. Resources • The Resources Page is a one-stop location to: • Download. • Troubleshoot. • Helpis available online by clicking Go to Office Online.

  14. The Mini Toolbar • The Mini Toolbar is a menu of frequently used formatting tools that appears when text is highlighted in a Excel Workbook. New Feature

  15. Menus and Toolbars - 2003 menu Toolbar • In Excel 2003, different functions within Excel are accessed through the Menu Bar,StandardToolbar, the Formatting Toolbar, and the Formula Bar Formula Bar Standard Toolbar Formatting Toolbar

  16. The Ribbon Tabs: 8 tabs representing common related activities Groups: Sections containing Related items or tasks Commands: Buttons, boxes or menus relating to specific functions within Excel Formula Bar: Shows Excel Formulas • Office 2007 is arranged differently. All menus are located within tabs on a menu bar called the ribbon

  17. Key Tips • Key Tipsare shortcuts to tab and menu options on the Ribbon. • Push the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate the Key Tip. New Feature

  18. The Ribbon tabs • Home: Popular Excel options found on the Standard and Formatting Toolbars in Excel 2003. • Insert: Items associated with the Insert menu. • Page Layout: Items relating to how a Workbook is set up before any text is typed on the screen. • Formulas: Functions found Insert/Formulas menu. • Data: Database functions of Excel. • Review: Options for Proofing, Comments, Tracking Changes and Workbook protection. • View: Options for how you see Workbooks on the screen. • Add-ins: Converts Workbook to Flash Paper format.

  19. The Home tab • Clipboard group: Cut, copy and paste, plus the Format Painter. The Clipboard commandopens the Clipboard, where 24 items can be saved. • The Font group: Edit fonts, font colors, font sizes & font styles. • The Alignment group: Text alignment, cell alignment, indentation, text orientation, text wrapping, and merge & center text. • The Number group:Format numeric values including; currency ($), percentage (%), and decimal placement (.00).

  20. The Home tab • The Styles group:Three options to format cells: • Conditional Formatting: The cell format based on changes in cell values. • Format as table: This feature replaces the AutoFormat option. • Cell Style: Format individual cells or sections of a worksheet. • The Cells group:Insert, delete and format cells, columns, rows, and worksheets. • The Editing group:AutoSum, Copy formatting, Clear, Sort & Filter, Find & Select data.

  21. The Insert tab • The Tables group: Inserts tables into a Workbook. • Pivot table:Creates a Pivot table or chart from a worksheet • Table: Createsa pre-formatted table from worksheet data. In prior versions of Excel, tables were referred to as “Lists”. • When activating Insert/table, the Table Tools tab opens.

  22. Table Tools • Table Tools: • The Properties group: Options to name or enlarge the table area. • The Tools group: Options to convert table data to Pivot table, remove Duplicate Data, and Convert table to a standard worksheet. • The External table Data group:Options to export table data, refresh. data, link and unlink tables, and revise table properties. • The table Style Options group: Format the table. • The table Styles group:A series of shading options.

  23. The Insert tab • The Illustration group: Inserts images and graphics. • Inserting an image from the illustration group opens the Picture Tools tab.

  24. The Picture Tools tab The Picture Tools tabreplaces the Picture toolbar. The Adjust group:Edits image brightness, contrast, color, image quality, or resets image back to original settings. The Picture Styles group: Adds frames, effects and shapes. The Arrange group: Formats images within text. The Size group: Edits images size, allows for cropping.

  25. The Insert tab • The Charts group: This feature replaces of the Chart Wizard. • Instead of sorting through the Wizard, users choose a Chart Style, this opens the Chart Tools tab, which offers options for Chart Design, Layout & Formatting.

  26. The Chart Design tab • The Type group: Change Chart styles (Step 1: Chart Wizard). • The Data group: Data relationship options (Step 2). • The Chart Layout group: Chart layout options (Step 3). • The Chart Styles group: Color editing options (Step 3). • The Location group: Chart placement options (step 4).

  27. The Chart Layout tab • The Layout tab edits the layout of the chart for such items as: Objects, Labels, Axis, Background and Analysis Properties.

  28. The Chart Format tab • The Format tab offers options for formatting charts including shapes, WordArt, chart arrangement and chart size.

  29. The Insert tab • The Links group:Places hyperlinks in a workbook. • The Text group: Adds text items to a worksheet: Text boxes, headers and footers, WordArt, symbols and objects.

  30. The Page Layout tab • The Themes group: Themes are a series of designs for background color, font color and effects. New Feature. • The Page Setup group: Includes options to set: Margins, page orientation (portrait or landscape), page sizes (81/2 X 11, legal, etc), print area, page breaks, background (images), and titles(print column headings on each page).

  31. The Page Layout tab • The Scale to Fit group: Resets printing functions to fit a specific paper length or a number of pages. • The Select Options group: View or print gridlines and/or column and row headings. • The Arrange group: Arranges images, clipart, shapes and text on a worksheet.

  32. The Formula tab • The Formula Library: This is a quick reference to all of the different mathematical functions and operations that can be calculated using Excel. • The Defined Names group: This feature, used in conjunction with the database and filtering features of Excel, creates cell names for use in database filtering. • The Formula Auditing group: This section features options to evaluate and edit complex formulas so that users may locate errors within formulas. • The Calculation group: This function determines when formulas are calculated, either automatically (by default) or manually.

  33. The Data tab (Excel) • The Get External Data group: This option replaces the Import External Data function. • The Connections group: Updates and refreshes data imported from external sources. • The Sort and Filter group: Replace the Sort and Filter options on the Tools menu. • The Data Tools group: These tools assist to revise and develop databases. • The Outline group: Displays by consolidating similar or grouped items. Three options: group, Ungroup, & Subtotal.

  34. The Review tab • The Proofing group: This group contains potions for revising a Workbook. • Comments group: Comments were located on the Insert menu in Excel 2003. • The Changes group: Replaces the Protection and Share Workbook options on the Tools menu in Excel 2003. • Protect Workbook and Protect Sheet: Prevents other users from permanently changing data within a workbook. • Share Workbook: Allows other users to view and change items in a Workbook. • Track Changes: Allows users to see who has changed a workbook as well as the changes that were made.

  35. The View tab (Excel) • The Workbook Views group: There are 5 options: Normal, Page Layout, Page Break Preview, Custom. Full Screen • The Show/Hide group: Shows or hides various visual cues: Ruler, Gridlines, Formula Bar, Headings or Message Bar • The Zoom group: Zoom is also located at the bottom right of the Workbook screen. • The Window group: View multiple worksheets at the same time. • The Macros group: Click on the icon to open, record or edit a Macro.

  36. Questions? Terence Peak, M.Ed. Coordinator of Technology Training Blackboard Certified Trainer The University of the Incarnate Word (210) 829-3920 tpeak@uiwtx.edu

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