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What is Material Management. Material management deals with the planning building maintaining the materials at post office The acquisition of spare parts, forms, stationeries etc., replacement of various components quality control. AIM OF MATERIAL MANAGEMENT. To get
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What is Material Management • Material management deals with the • planning • building • maintaining the materials at post office • The acquisition of spare parts, forms, stationeries etc., • replacement of various components • quality control
AIM OF MATERIAL MANAGEMENT To get 1. The Right quality 2. Right quantity 3. At the Right time 4. At the Right place 5. For the Right cost
PURPOSE OF MATERIAL MANAGEMENT • To gain economy in purchasing • To satisfy the demand during period of replenishment • To carry reserve stock to avoid stock out • To stabilize fluctuations in consumption
BASIC INFRASTRUCTURE 1.Furniture and other accessories to be ordered considering the aspects of Comfort, Cost and durability. 2. Arrangement of the same in such a manner that causes maximum utilization of space and convenience to the staff with a good appeal. 3. Door and window fittings wherever necessary 4.Temporary partitions wherever necessary 5.Basic security measures including cash chest, lock & key etc contd…
BASIC INFRASTRUCTURE 6.Enough number of storage devices like Almirahs and racks 7.Electrical accessories like tube lights, fans, etc., 8. Necessary sign boards like NHB, Public notice board etc., 9. Basic cleaning equipments like broom, mop etc., 10. Sufficient number of sorting case, stamp pads, date stamp etc.,
Customer Space And Requirements • Sufficient number of chairs, writing tables etc ., • Proper ventilation and lighting for customers. • All forms needed by the public like SB 7, SB-103, eMO form etc., • Gum, Pen etc. must be readily available at counter. • Drinking water. • Complaint and Suggestion book.
Technical Requirements • Sufficient computer hardware as per norms of project arrow. • Apart from1 node for every counter , 20% of the total number of counters to be identified as standby nodes and for 50% of the number of postman back office nodes need to be provided. 1 node for each and every supervisor. • Barcode scanner for all MPCM and for each standby node + 1 for every 15 postman. • The number of server is decided depending upon the nodes • 80 column printer one each for all counters and also one each for stand by node + 25% of back office nodes. contd…
Technical Requirements 6. 136 column printer one for one S O. 7. PB printer to be provided to 50% of all SB counter with a minimum of one for one SO 8. Signature scanner 1 for every 10 SB Counter or minimum of one to one S O 9. U P S requirement is calculated as 0.4 KVA ( number of nodes + server) 10. Gen-set requirement is calculated as twice the capacity of ups
Modes of procurement contd.. • The indent to P S D is sent half-yearly in S K 2 in quadruplicate through divisional office and from there it is forwarded to Postal stores depot. • Care should be taken to consider the requirement for the next six months • A buffer stock need to be kept considering any time lag in replenishment of the stock. • Head office sends a regular indent to C S D as per the stamp requirement for the next month. • Any extra indent needed it is called supplementary indent and both are done in Philsim.
Innovative Material Management A group of offices can create a pooling system where information of excess forms can be shared and needy offices can procure the same in case of urgency. We may use a shared spread sheet to update the stock of the forms, barcodes etc. so that the needy offices can know the stock position of others and get forms from others.
Maintenance sheet • Annual maintenance contract [AMC] • Starting date • Expiry date • Service / repair description • Materials / spares used • Cost of repairs
PREVENTIVE MAINTENANCE • Purchase with warranty & spares. • Safeguard the electronic equipments as per guidelines • Requirement of electricity, water, space, atmospheric conditions, etc. must be taken into consideration • Well equipped maintenance cell must be available • Communications between maintenance cell & suppliers of the equipment. • All equipment must be operated as per instructions with trained staff • Monitoring annual maintenance contracts. (AMC) • Follow-up of maintenance & repair services • Repair of equipment
Criteria for condemnation The equipment has become: 1. Non-functional & beyond economical repair 2. Non-functional & obsolete 3. Functional, but obsolete 4. Functional, but hazardous 5. Functional, but no longer required
IMPACT…… • BETTER MATERIAL MANAGEMENT LEADS TO • Increase of business due to smooth functioning of office and system. • Increases the general morale of staff due to good working conditions. • Stops unnecessary cost incurred in repairing/purchase of materials (A stitch in time saves nine) • Attain our vision “INDIA POST’S PRODUCTS AND SERVICES WILL BE THE CUSTOMER’S FIRST CHOICE.”
