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Fiscal Management

Fiscal Management. Budgeting & Fundraising Administration & Organization of PE & Sport. Budgeting. Budget Basics. Should relate to the philosophy, mission, & objectives of the organization Should include long range plans with large projects spread out over time

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Fiscal Management

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  1. Fiscal Management Budgeting & Fundraising Administration & Organizationof PE & Sport

  2. Budgeting

  3. Budget Basics • Should relate to the philosophy, mission, & objectives of the organization • Should include long range plans with large projects spread out over time • Short Term (annual) vs. Long Term (5-10 yrs.) • Classifications (Operational Costs, Equipment/Supplies, HR) • Many different organizations • Categories (Equipment, Marketing, Operating) • Programs (Adults, Children, Cardio) • Zero-Base Budgeting vs. Incremental

  4. Budget Preparation • Planning Did the staff & external sources have input? Previous budgets? • Coordinating Does it take all input & embrace vision, goals, & mission? • InterpretationWhat does this mean? Does everyone understand? • Presenting Is it simple and understandable? Charts? Graphics? • Approving Do all appropriate parties formally approve it and projects? • Administering How do we put it into effect? Is it flexible? • Appraising Is there a daily, monthly, &/or quarterly evaluation of how it is working?

  5. Other Budgeting Items • PERT- Program Evaluation Review Techniques • PPBE- long range plan to accomplish an organization’s objectives by using continual feedback & updating of information to allow for greater efficiency in the decision-making process.

  6. PPBE • Planning- have clear goals & objectives • Programming- develop activities, events, & programs that have clear & measurable results toward reaching the objectives • Budgeting- the financial plan for meeting the objectives of the organization • Evaluating- determining how well the plan is working

  7. PPBE Steps • Goals & Objectives • Statement of needs & problems • Determination of expected satisfaction of needs • Constraints, barriers, problems, & feasibility • Alternative programs • Resource requirements for alternative programs • Estimate of benefits

  8. PPBE Steps continued… • Development of an operating plan • Pilot implementation of best alternative • Evaluation of pilot program • Feedback & further modification • Situational analysis (beginning & end process)

  9. Fundraising

  10. Fund Raising Ideas • Alumni Campaign • Local citizens • Donations • Gifts in wills • Passbooks for activities • Advertizing Rights • Concessions • Special Events • T-Shirts • Memberships • Camps/Clinics • Gate/ticket sales • Equipment sales/exchanges • Celebrity tournaments

  11. A Good Fund Raising Campaign • A good cause • Careful planning • Fact finding (“doing your homework”) • Skillful communication

  12. Elements of Successful Fundraising • Media • Printed material for advertising • Buildings, equipment, & supplies • Image-enhancing activities (joining clubs) • Operational activities (procedures) • Merchandise • Committed participants, volunteers, & admin • Coherent sport programs for the basis • Adequate PR/Promotions

  13. Types of Fundraising Activities • Approaching Individuals • Approaching Businesses • Profitable Units (shirts, parking, tickets) • Promotional Activities/Events

  14. Good Attitudes • Efforts Perspective • Vehicle for progress rather than public recognition • Primary Responsibilities • Remember your daily activities before fundraising • Adapt Previous Fundraising • Status Perspective • It is what it is…don’t pretend. • Be Optimistic

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