1 / 16

Grant Management: Fiscal Information

Grant Management: Fiscal Information. Monika Lacka U.S. EPA, Region 5. Budget Basics. Grant budget includes anticipated funding needed to achieve objectives Includes any match or cost-share requirement. Budget Preparation. Budget is financial expression of project

tien
Download Presentation

Grant Management: Fiscal Information

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Grant Management: Fiscal Information Monika Lacka U.S. EPA, Region 5

  2. Budget Basics • Grant budget includes anticipated funding needed to achieve objectives • Includes any match or cost-share requirement

  3. Budget Preparation • Budget is financial expression of project • Only necessary, reasonable costs should be included

  4. Official Budget • Budget costs must be • Allowable • Allocable • Reasonable • Eligible • Necessary! Budget Preparation (cont.)

  5. Official Budget Budget Categories Completed Narrative SF-424A Section B The official budget consists ofa) Completed SF-424A, Section B, Budget Categoriesb) Budget Narrative Budget Preparation (cont.)

  6. BUDGET INFORMATION Remember: The budget reflects TOTAL project costs.

  7. Written explanation of costs contained in Object Class Categories should • Be detailed • Clearly describe costs Budget Narrative in addition to SF424A

  8. Personnel • Identify position, annual salary, %FTE, amount charged to grant • Documentation: activity reports and timesheets must be kept • Regulations found at • 40 CFR Part 31 • 2 CFR Part 225 (formerly OMB A-87)

  9. Travel List number of trips and travelers, destination(s) and purpose(s) of trips • Airfare • Per diem and lodging • Mileage reimbursement • Other transportation

  10. Equipment • Items designated equipment per recipient’s policies (i.e., over $5,000 per unit cost) • Inventory control • With EPA approval, can be used for other EPA grants

  11. Supplies • Designated items per recipient’s policies, usually under certain threshold (i.e., less than $5,000 per unit cost) • Paper, pens, pencils, Post-it notes • Lab supplies, computers, software • Field-survey supplies

  12. Contractual • Budget contractors and services, not tribal employees • Competitive proposals • For sole source, documented cost analysis needed

  13. ‘Other’ Direct Costs • Conference/meeting room rental • Phone and postage (cannot be included in indirect cost pool) • Conference/training registration fees

  14. Indirect Costs • Costs incurred for common/joint purpose, a.k.a. “overhead costs” • Allocable to more than one “cost objective” (grant or source) • Not readily identifiable for specific program • Examples: administrative staff, electricity, water, sewer, rent, phones, etc. (indirect-cost rate pool)

  15. Sample Budget Narrative

  16. Match (Non-Federal) Share 1) Determine total federal funds available - $120,000 2) Divide total federal funds available by maximum federal % allowed (federal 95%, non-federal 5%) $120,000 ÷ 0.95 = $126,315 3) Subtract federal amount from the total project costs Total project costs $126,315 Federal amount -120,000 Match $ 6,315

More Related